Payroll Item Refund is used to process a refund of a Payroll Item for an employee. For example, a Payroll Item Refund would be necessary if an employee had an insurance deduction withheld for $80.00 and it should not have been deducted. The Payroll Item Refund allows you to reimburse the total amount or a portion to the employee and reduce the amount sent to the deduction company.

To refund an employee who is no longer being paid or a refund needs to be processed before the next regular payroll is ran the following process will need to be performed:


Go to Core/Payroll Items 

On the Payroll Item screen you will click the under the Error Adjustment field

   

To process a refund go to Processing/Payroll Item Refund

Click on 'View'  to view the Payroll Item to be refunded or 'Edit'   to update the refund record.

Select the employee to be refunded by enter a in the check box

Then click on OR

  To refund all employees click on the checkbox under Unpaid Error Adjustments. All records wll be selected.

   Then click on


 

To create the file for check printing

Example of an .XML Check Payment:

Example of a PDF Check Payment:

 To create the file for an  ACH Electronic Payment


Example of  an ACH Payment:

Processing  a refund of a deduction during a regular payroll: 

On the Payroll Item screen you will click the under the Error Adjustment field