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Payroll Payments - Current

The Payroll Payments-Current module is used to add payroll information for employees not included in the regular payroll (during initialization) or to modify or delete payroll information for employees already included in the current payroll.

A Warning will be issued if no current payroll is IN PROGRESS:

View Payroll Payments Current Entry

If additional columns on the grid are needed this can be done by create by clicking on the  in the upper right hand corner of the grid and check marking the column header name(s) you want included on the grid. The order of the columns can be changed by simply dragging them to the desired location.

The Payroll Payments-Current grid allows the user to search for existing records. You can either enter in the Number or a few characters in any of the grid headings and all occurrences of that search will show up and then you can choose the item(s) you are wanting to view or edit.  Example - First Name  is one of my grid options. If I type in %San% (% is use as a wildcard) in the First name field, all occurrences of anyone with  San in the first name will appear. You can then click on the to view or  to edit next to the desired Payroll Payments-Current record.

Pop Up Payroll Report in Current

While entering data in the Current option, a pay report can be generated and displayed on your terminal screen. Select the employee or employees to display and click on  to display  This feature allows you to verify the data and make changes at this point in the payroll if necessary.

Click on :

Create a Payroll Payments-Current Entry

  1. From the Payroll  Menu, select 'Payroll Payment-Current' option
  2. Click on 
  3. In the Payroll field from the drop down box, choose the payroll that you want this payment or modification for.
  4. In the Employee field type in either a partial identification number for the employee or a few alpha characters of the employee's first or last name. When entering in either a partial ID number or a few characters of the employee's first or last name  a list of employees matching that criteria will appear. From here you can then select the employee you are searching for from the drop down box.
  5. In the Position field select the position you are wanting to pay or modify for this employee in this payroll by clicking on the .
  6. Click

You will then get a Message stating 'No errors or warnings':

Click on the  to add pay information:

   7.You will then need to enter in the desired pay information by clicking on in the  in the bottom left hand corner:

  8. Choose the Pay Type this current record is being added for (MIS, REG, DCK, etc)

  9. Choose the Compensation record you are wanting to use for this payment from the drop down box.

10. Enter in the Units (hours/days) you are paying the employee for.

11. The Rate for the job is the amount an employee earns per unit they work. This amount could be for a day, hour, etc.If the Rate field is left blank it will automatically default to the Position screen rate.

If the OT-Overtime pay type is used and the rate field is left blank, when clicking  the rate will automatically be calculated at 1.5 times the normal listed rate on the compensation record. Overtime wages are charged to an overtime account based on the employee's regular pay account. -(OBJ codes must be defined in Configuration/Overtime Object Code Configuration)

12. The Gross will automatically be populated when the record is saved.

13. The Contracted Gross would be pulled in if this was a stretch paid employee.

14. Enter in the Hours Worked. This field is important for retirement reporting as well as Affordable Care Act reporting purposes.

15. A  brief Description can be entered to reference what the payment is for.

16. Does this payment count toward retirement?  If so check the next to the Applies for Retirement field. If this payment does not count toward retirement uncheck the  next to the Applies for Retirement field.

17. Is this to be taxed as a Supplemental payment? If it should be taxed as a supplemental payment check the box next to Supplemental if it is not to be taxed as a supplemental payment uncheck the box next to Supplemental. This only applies to Miscellaneous and Termination Pay Types.

18. Choose the Supplemental Tax Option by clicking on the :

  • Apply Annuities to Supplemental
  • Apply Annuities to Regular
  • None

19. Once data is added for the employee, click on      If you do not want to add this record click on

Once the posting has been Saved if this posting needs to be deleted  click on the button at the top left of the screen and then click the next to the entry. You will be prompted asking if you are sure you want to delete this entry  if you click Delete the entry will be removed.

Specific Pay Accounts

Once the posting has been Saved but needs to be Modified, click on the button at the top left of the screen and then click the next to the entry. You can then make your changes and click to save the changes made to the record.


Payroll Payments-Current Video


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