Child pages
  • Disbursement Voiding/Resequencing/Reissuing
Skip to end of metadata
Go to start of metadata

VOIDING A CHECK

Go to Transaction/Disbursements

Find and Select the Check you want to void

Click VOID

A box will come up:

  • Enter Void Date (leave blank for today's date)
  • "Void Invoice Items" will be checked by default
    • Invoices will also be cancelled and the PO will be back to "new" status 
  • If the "Void Invoice Items" is not checked,the invoice is re-displayed in PAYABLES and can be posted again.
  • Click CONFIRM
  • Informational Box will come up - click X to close
  • Note:   Whether "Void Invoice Items" box is checked or unchecked, the monies will be unexpended on the account.  


REISSUING A CHECK

  • Go to Transaction/Disbursements
  • Void the old check (instructions above) 
  • If you want the amount to be exactly the same do NOT check the box to "Void Invoice Items"
  • Go to Transaction/Payables
  • Find and Select the Invoice(s) connected to the check you just voided
  • Click POST SELECTED
  • Box will come up - Click POST (Money expended again at this point)
  • Click CONTINUE TO PRINT to print right now - will take you to TRANSACTION/DISBURSEMENTS
  • Find and Select your disbursement
  • Click GENERATE PRINT FILE



RESEQUENCING CHECKS

  • Go to Transaction/Disbursements
  • Click on the RESEQUENCE
    • Only Outstanding Checks can be Resequenced
  • Enter Original Start and End Numbers (to change just one check, the start and end number will be the same)
  • Enter New Starting Check Number
  • Click on the box to void old checks if you would like the old ones to have status of void 
  • Click Validate
  • Click POSTAn informational box will come up 
  • X to close box
  • No labels