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Make-over for Payroll Processing

Have you noticed that the Payroll Processing screen has a new look? That right. There are now no longer 2 different tabs for In Progress versus Posted payrolls, they are all in the same grid. The 'status' column has also been removed because it was often inaccurate, and generally not particularly helpful. When you go to Payroll Processing you will see any In Progress payrolls are listed at the top (actually, it is sorted by Pay Date-ascending order, so the In Progress payroll will generally end up at the top) and are displayed in bold to set them apart from the Historical (Posted) Payrolls.

When Initializing a payroll the pay setup information (Payroll Description, Pay Plan, Pay Cycle, Start Date, Stop Date, and Pay Date) needs to be entered. You will select specific pay groups for the initial processing dates and click . If wanting to select multiple pay groups at one time click on one pay group and then hold the Shift button and click the other pay groups you wish to be added and then click to move all of the pay groups to the initial date range selection box.  

The new feature will now allow you to add additions if needed (pay groups with different processing dates) directly on the initialization screen. You will want to click on the tab and then manually enter in the Start Date and Stop Date or choose the dates from the calendar icon . You will then select the pay group(s) needed to be included as additions to the pay and click the to move the pay group(s) to the additions selection box.

You can then click on and presto the payroll initialization has begun. 

Redesign Status Flashback


Performance Improvements

  • Both: Performance Improvements (Feature) - Michelle
    • USPS
    • ODJFS Report
    • Employer Distribution Report
    • USAS Employer Distribution Submission
    • Payroll Initialization - 60%
    • Modify - 52%
    • Unpost Payroll - 73%
    • STRS Monthly Report - 85% improvement to runtime
    • USAS
    • Canned reports mentioned above
    • Appropriated Amounts by Cash Account
    • Improve performance of loading report definitions
    • Account Change process
    • Canned Report mentioned above

Useful links:

Did You Know?

There is an option on the ODJFS New Hire Report that will allow you to add validation headers to the file when creating it? When going into ODJFS New Hire report click on the box

If selected the following headers appear on the file:

ODJFS Validation Headers 

Did You Know?

If you posted a refund and forgot to checkmark the 'Create Check,' you can delete the refund from the Refund grid using the delete icon.   This will allow you to re-create the refund in order to select the 'Create Check' box and enter the Check date, the Vendor number and the Bank Account.  Once the Refund is processed, a check number can be assigned in the Disbursements grid. 



Sites Live on Redesign


Total Wave 7 Sites


Participating ITCs


Total Districts Participating

Please view the Current List of Districts & Status to see a comprehensive list of school districts along with their ITC, implementation status and the wave they are scheduled to migrate from Classic to Redesign.

The following terminology is used to determine where in the implementation process the entity is currently at:

  • Implementing: The ITC is running test imports and balancing reports on the entity.  The district and ITC are working to schedule dates to begin dual processing and go live.

  • Paralleling: The entity is inputting all production transactions into both Classic and Redesign.

  • Live: The entity is using Redesign for production processing; no parallel processing is being performed;  Classic is available in 'read-only' mode.

Employment Opportunities

The Management Council of the Ohio Education Computer Network (MCOECN) is seeking innovative and enthusiastic individuals to join the SSDT!  For more information about current openings, click here.

CYE Reminder

TCC & BSO account creation reminder - Michelle

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