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  • Differences in Carry Over Encumbrances

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DescriptionPositive or Negative on the Classic Carry Over ReconciliationWhat to look at in addition to Impact on Encumbrance reportSolution
Invoice Backdated to the Prior Fiscal YearPositive

Classic AUDITS report

Archive of prior year files

No update needed

Document transactions for audit records

Invoices Defaulted to Future Fiscal Year Date

Negative

Classic AUDITS report

Archive of prior year files

No update needed

Document transactions for audit records

Invoice Modified/Deleted After New Fiscal Year OpenedPositive or Negative

Classic AUDITS report

Archive of prior year files

No update needed

Document transactions for audit records

Negative InvoicesPositive or Negative

Invoice in Redesign

Post Encumbrance Impact Adjustment & Budget Adjustment in Redesign
Partial Invoices after Full InvoicesPositive or NegativeActivity ledger Invoice Status and Dates

Post Encumbrance Impact Adjustment & Budget Adjustment in Redesign

Prior year Purchase Order Date Modified to Date in Current Fiscal Year

Negative

Classic AUDITS report

Archive of prior year files

No update needed

Document transactions for audit records

Purged Check


Positive

Date of PO and Invoice transactions vs. Classic Purge Date in USACON

Compare PO Remaining Encumbrance amounts Classic v. Redesign

Delete PO and Invoice transactions in Classic using POAEDT, POHEDT, and INAEDT

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