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  • 1099 Extracts

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      • 1099 Copy - This box will only appear when the Output File Type of Reference Copy is selected & Payment year is 2020 or beyond.       
        • Copy 1 - For State Tax Department
        • Copy 2 - Recipient's State Copy 
        • Copy A -  Internal Revenue Service Center copy 
        • Copy B - For Recipient - If Copy B is chosen, you also have the ability to truncate the TIN/EIN numbers. 
        • Copy C - For Payer - When Copy C is chosen, you also have the ability to truncate the TIN/EIN numbers.
  • Vendor: Can select specific vendors to be included. If no vendors are selected, then all vendors will be included in the file.
  • Output File Name is pulling the information entered under CORE/Organization.
  • Exclude vendors without a Tax ID defaults with checkmark.  Uncheck the box to include them.
  • Organization information is pulling from the details under CORE/Organization.
  • Contact’s Name - Field will populate if entity has the IRS Form 1099 Submission Configuration enabled to submit their own IRS file.
  • Contact's Phone - Field will populate if entity has the IRS Form 1099 Submission Configuration enabled to submit their own IRS file.
  • Contact's Email –Field will populate if entity has the IRS Form 1099 Submission Configuration enabled to submit their own IRS file.
  • Submission Type - This option only shows if entity has the IRS Form 1099 Submission Configuration enabled to submit their own IRS file
    • Original – to be used for the Original Submission.
    • Correction – to be used for any Corrected Submissions.
    • Test – to be used to test the Submission.
  • Prior Year Submission? This only shows if entity has the IRS Form 1099 Submission Configuration enabled to submit their own IRS file,  A separate transmission is required for each tax year.  Check mark the box if submitting a 1099 file to the IRS for a past year so that options will change.  A report or file will not process until the year is selected.  Only options available will show.
  • Approved for the Combined Federal/State Filing Program - This only shows if entity has the IRS Form 1099 Submission Configuration enabled to submit their own IRS file,  If showing, the default includes the check mark but may be unchecked if applicable
    • IRS established the Combined Federal/State Filing (CF/SF) Program to simplify information returns filing for the taxpayer. Through the CF/SF ProgramIRS/IRB forwards original and corrected information returns filed electronically to participating states free of charge for approved filers.  Anyone with a valid Transmitter Control Code (TCC) can request approval from IRS for participation in the Combined Federal/State Filing (CF/SF) program. If you don't have a TCC, you can click here for more information on how to apply for one.  To request approval to participate, an electronic test file coded for this program must be submitted to IRS electronically. If the test file is acceptable, IRS/IRB will send you an approval letter.  While a test file is only required for the first year a filer applies to participate in the program, IRS/IRB highly recommends that a test file be sent every year a filer participates in the program.  For detailed information on the Combined Federal/State Filing program, refer to IRS Publication 1220 
  • Amount Type limit defaults to 600.00 but can be overwritten if desired.
  • Royalty Type limit defaults to 10 but can be overwritten if desired.
  • Payer Name Control (PMNC) - Not required.  Optional field for the 4 character code that the IRS assigned when the district applied for their TCC (Transmitter Control Code) in order to submit files to the IRS at the district level.    
  • Click on 'Generate' to generate the selected output file type format.  
    • The 'IRS Format' output file type will generate the entity .TAP file used to submit to the IRS and will be stored in the Calendar Year Report Archive. 
      • NOTE: If entity has the IRS Form 1099 Submission Configuration enabled to submit their own IRS file, it will also generate a 1099.TXT transmitter report and store this in the Calendar Year Repor Archives.   (tick) TIP: If not generated, please check to see if pop-up blockers on your browser are preventing the files from being generated
    • The 'XML Format' output file type will generate an .XML file to be used by third party software to print the 1099s and will be stored in the Calendar Year Report Archive.
    • The 'PDF Format' output file type will generate pdf files.   
  • Click on 'Print 1099 Report' to generate the 1099 report(s) in PDF format.
    • Generates 1099-NEC.PDF if '1099-NEC' is checked under Type of Return
    • Generates 1099-MISC.PDF if '1099-MISC' is checked under Type of Return

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