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  •  3) Go to Reports/STRS Monthly Report                                                                                                                                                                                                                                                                                     
    • This report is optional
      • Report Title-Default is STRS Monthly Report this can be changed if desired
      • Month-Choose the Month from the drop down
      • Year-Verify year-can be chosen from drop down
      • Sort By-Default is Employee Name this can be changed using drop down
      • Report Format-Choose format from drop down
      • Click                                                                                                                                                                                                                                                                                                                                                        
  •   4) Balance the payroll account (when statement is received from bank)
    •  Go to Reports/Report Manager/SSDT Outstanding Checks Report
      • Format-Choose format from drop down
      • Page Size-Choose from drop down
      • Orientation- Choose from drop down (landscape/portrait}
      • Name-Default name is Outstanding Checks. Can be changed and named whatever desired
      • Summary Report- If you only want a summary report with totals check the box
      • Start Date-Enter in a start date in MM/DD/YY format
      • End Date- Enter in an end date in MM/DD/YY format
      • Click                                                                                                                                                                                                                                                                                                                                 OR                                                                                                                                                                                                                                                                                                                                                                                  
    •  Go to Reports/Payment Transaction Status Report
      • Sort Options-Select from the drop down 
      • Payment Transaction Type Options-Select from drop down 
      • Payment Transaction Status-Select from drop down 
      • Bank Account-Select from drop down
      • Starting Check Number-enter a specific check number or leave blank for all outstanding
      • Ending Check Number-enter a specific check number or leave blank for all outstanding
      • Issue Start Date-enter a specific issue start date
      • Issue Stop Date-enter a specific issue stop date
      • Reconciled Start Date-enter a specific reconcile start date or leave blank for all outstanding
      • Reconciled Stop date-enter a specific reconcile stop date or leave blank for all outstanding
      • Void Start Date-enter a specific void start date or leave blank for all outstanding
      • Click                                                                                                                                                                                                                                                                                                                                                
  •  5)  Go to Payments/Check Register  to reconcile checks manually OR                                                                                                                                                                                                                                   
    •  Choose the Auto Reconcile option
      • Click  the Auto Reconcile tab
      • Reconciliation Date- The current date is defaulted. Can be changed by using MM/DD/YYYY format                                               
      • Pay Rec Format-Choose format from the drop down
      • Bank Account-Chose correct Bank Account from drop down
      • Click Choose File-Locate the file from the bank
      • Click                                                                                                                                                                                                                                                                                                                                                     
  •  6) Go to Processing/ Benefit Update and Projection
    •  To process leave accrual
      • Report Title-Default name is Benefit Accrual Report. Can be changed if desired
      • Accrual or Projection-Default is Accrual Projection report. Choose from drop down. Recommendation is to process in Projection first
      • Benefit Accrual Option-Choose from drop down
      • Specific Accrual Date-Enter or chose from calendar the specific accrual date
      • Include Ineligible Positions-If you want to include ineligible positions check the  boxxbox
      • Sort Options-Choose the sorting option from the drop down

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      • Selects Pay Groups or Specific Employees-Move to the Selected box

                            8- Click Generate Report

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      • Click Image Added
      • Change Accrual or Projection to Accrual Report from the drop down

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      • Click Image Added

Quarter-End Closing

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  • 7) Go to

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  • Report 
    •  Set up for quarter reporting

Year-Choose year from drop down. Default should be current year                            2-

  • Quarter-Choose from drop down. Default should be current quarter

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  • Sort By-Choose sorting option

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  • Click-

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  • Image Added

  

Note

In In the "Totals" section of quarter of quarter report, the gross and adjusted gross should balance using a manual calculation

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Gross
             - Annuities
             ____________
             Adjusted Gross Calculated

The Adjusted gross calculated should equal the adjusted gross amount from quarter report. This should be true for all adjusted gross figures in the "Totals" section._____7

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  •  8) All Payroll Item checks for the quarter should equal the total Payroll Items showing on quarter report. Be sure to verify the electronic transfers of federal and Medicare payments as well. This should be true for every Payroll Item.

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  •  9) The total gross showing on quarter report should equal the total of all payroll disbursement checks created during Payroll Posting to USAS for the quarter.

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  •  10) It is recommended that you balance the W2 Report quarterly to minimize problems at calendar year-end.

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    • Go to Reports/W2 Report and  Submission and check for any errors on the

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    • report                                                                                                                                                                                                                                             
      • Output Type-Click on the option you will be processing (report)

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      • Format-Choose the format from the drop down

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      • Report Title-Default is W2 Report. Can be changed to desired name

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      • Federal ID Number-Defaulted to district Federal Id number

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      • State ID Number-Defaulted to district State ID number

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      • Kind if Employer-Choose from drop down

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      • Sort Options-Choose sorting option from drop down

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      • Report for Year-Current year should be defaulted. Can choose from drop down if need

                     9- Click Generate Report

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      •  Click Image Added
  •   11) Complete and balance the W2 Report Reconciliation Worksheet for the quarter following the directions on the

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  •   12) Balance the Payroll Item totals (taxes and annuities) on the W2 Report with the totals from the Outstanding Payables reports from the quarter.

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  •   13) Balance the gross amounts on the W2 Report with Pay Reports for the quarter.

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  •   14) If errors are discovered, check employees that had exception processing during the quarter such as voided checks, error adjustments, or adjustments. The Audit

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  • Report can be useful in identifying these problems.

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    •  Go to  Reports/Report Manager/SSDT Audit Trail
      • Format-Choose format from drop down

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      • Page Size-Choose from drop down

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      • Orientation-Choose from drop down (landscape or portrait)

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      • Name- Default is Audit Report can be changed if desired

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      • Summary Report-If you only want a summary report click the box

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      • Show Sort Options-If you want a page displaying the page setup of the report
      • Start Date- Enter a start date you wish to begin your audit from

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      • End Date- Enter an end date you wish to process the report through

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                     8- Click Generate Report

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      • Click Image Added
  •  15) Go to Processing/Outstanding Payable and verify that there are no outstanding Payroll Items. (Screen should be empty)

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  •  16) The total of all Employer Distribution amounts (if tracked on the system) should equal the total of all USAS accounts payable checks to the vendor or deduction company.

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  •  17) Complete and file any required quarter-end submission forms.

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  •  18) For city withholdings, take the total gross times the percentage to be sure the tax withheld and submitted are correct.                                                  

Note

Mobile employees could cause discrepancies.


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14)Go to Reports/ODJFS Report.


                           
1-Year-Default is current year. Choose year from drop down

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