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Biographical File Information (Data on the BIOSCN and or DEMSCN)

Fields listed in each table that are bolded are required for adding new data or updating current data. The ADD or UPDATE option is specified by each bolded field and is located in the description column. Fields that are italicized only may be required, dependent upon another field's value.

HTML Table
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Table Row (tr)


Table Head (th)
Description


Table Head (th)
Format


Table Head (th)
Req. Column Desc.


Table Head (th)
Possible Values



Table Row (tr)


Table Cell (td)

Employee social security number-(ADD OR UPDATE)


Table Cell (td)

X(9)


Table Cell (td)

TRUE_SSN


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Employee ID-(ADD OR UPDATE)


Table Cell (td)

X(9)


Table Cell (td)

EMPLOYEE_ID


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

State Assigned ID


Table Cell (td)

X(9)


Table Cell (td)

CREDENTIAL_ID


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

EMIS ID


Table Cell (td)

X(9)


Table Cell (td)

EMIS_EMPID


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Last name-(ADD)


Table Cell (td)

X(27)


Table Cell (td)

LAST_NAME


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

First name-(ADD)


Table Cell (td)

X(12)


Table Cell (td)

FIRST_NAME


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Middle name


Table Cell (td)

X(15)


Table Cell (td)

MIDDLE_NAME


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Suffix


Table Cell (td)

X(5)


Table Cell (td)

SUFFIX_NAME


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Legal Last Name


Table Cell (td)

X(27)


Table Cell (td)

LEGAL_LAST_NAME


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Legal First Name


Table Cell (td)

X(12)


Table Cell (td)

LEGAL_FIRST_NAME


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Legal Middle Name


Table Cell (td)

X(15)


Table Cell (td)

LEGAL_MIDDLE_NAME


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Legal Suffix Name


Table Cell (td)

X(5)


Table Cell (td)

LEGAL_SUFFIX_NAME


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Employee street address 1


Table Cell (td)

X(35)


Table Cell (td)

STREET


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Employee street address 2


Table Cell (td)

X(35)


Table Cell (td)

STREET2


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

City


Table Cell (td)

X(20)


Table Cell (td)

CITY


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

State-(ADD)


Table Cell (td)

X(2)


Table Cell (td)

STATE


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Zip code


Table Cell (td)

X(9)


Table Cell (td)

ZIP_CODE


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Zip code extension


Table Cell (td)

 


Table Cell (td)

 


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Telephone number


Table Cell (td)

X(10)


Table Cell (td)

PHONE


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Employee's in-district telephone number


Table Cell (td)

X(10)


Table Cell (td)

PHONE_IN_DISTRICT


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Employee's in-district telephone extension number


Table Cell (td)

X(4)


Table Cell (td)

PHONE_EXTENSION


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Unlisted phone number


Table Cell (td)

X(1)


Table Cell (td)

PHONE_UNLISTED_FLAG


Table Cell (td)

(Yes,1,Y)=Yes
(No,2,N)=No



Table Row (tr)


Table Cell (td)

Date of birth


Table Cell (td)

9(8)
CCYYMMDD


Table Cell (td)

DATE_OF_BIRTH


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Employee gender-(ADD)


Table Cell (td)

X(1)


Table Cell (td)

SEX


Table Cell (td)

(Male,M)=Male
(Female,F)=Female



Table Row (tr)


Table Cell (td)

Marital status


Table Cell (td)

9(1)


Table Cell (td)

MARITAL_STATUS


Table Cell (td)

(0,Unstated)=Unstated
(S,Single,1)=Single
(M,Married,2)=Married



Table Row (tr)


Table Cell (td)

Spouse First Name


Table Cell (td)

X(15)


Table Cell (td)

SPOUSE_FIRST_NAME


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Sub Days


Table Cell (td)

X(5)


Table Cell (td)

SUB_DAYS


Table Cell (td)

Any Combination of MTWRF



Table Row (tr)


Table Cell (td)

School district of residence code


Table Cell (td)

X(4)


Table Cell (td)

OSDI_DISTRICT_CODE


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Direct deposit employee-(ADD)


Table Cell (td)

X(1)


Table Cell (td)

DIRECT_DEPOSIT


Table Cell (td)

(Yes,1,Y)=Yes
(No,2,N)=No



Table Row (tr)


Table Cell (td)

Email direct deposit


Table Cell (td)

X(1)


Table Cell (td)

EMAIL_DIRDEP_FLAG


Table Cell (td)

(Yes,1,Y)=Yes
(No,2,N,Space)=No



Table Row (tr)


Table Cell (td)

Report employee to EMIS-(ADD)


Table Cell (td)

X(2)


Table Cell (td)

EMPLOYEE_REPORT_TO_EMIS


Table Cell (td)

(Yes,1,Y)=Yes
(No,2,N)=No



Table Row (tr)


Table Cell (td)

Employee eligible to retire


Table Cell (td)

X(2)


Table Cell (td)

ELIGIBLE_FOR_RETIREMENT


Table Cell (td)

(Yes,1,Y)=Yes
(No,2,N)=No



Table Row (tr)


Table Cell (td)

Semester hours completed


Table Cell (td)

9(4)


Table Cell (td)

SEMESTER_HOURS


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Education Level


Table Cell (td)

X(2)


Table Cell (td)

DEGREE_TYPE


Table Cell (td)

0 - Non degree
1 - Associate
2 - Bachelors
3 - Masters
4 - Education specialist
5 - Doctorate
6 - Other
7 - Less than high school diploma
8 - High school diploma
9 - GED diploma



Table Row (tr)


Table Cell (td)

Early Childhood Education Qualification


Table Cell (td)

X(2)


Table Cell (td)

ECE_QUALIFICATION


Table Cell (td)
  • Not Applicable
    1-Associated in Early Childhood Education or Child Development
    2-Bachelor in Early Childhood Education or Childhood Development
    3-Enrolled in an Associate Degree program in Early Childhood Ed



Table Row (tr)


Table Cell (td)

Other credit for degree


Table Cell (td)

X(1)


Table Cell (td)

OTHER_CREDENTIAL


Table Cell (td)
  • - Not applicable (default)
    1 - Working toward a CDA (Child Development Associate)
    2 - CDA completed
    3 - No CDA and not working toward a CDA
    4 - Working toward an Associate Degree



Table Row (tr)


Table Cell (td)

Ethnicity-(ADD)


Table Cell (td)

X(1)


Table Cell (td)

ETHNICITY_HISP_LAT


Table Cell (td)

(Yes,1,Y)=Yes
(No,2,N)=No
(star)(star)=information has not been re-collected



Table Row (tr)


Table Cell (td)

Race-(ADD)


Table Cell (td)

X(2)


Table Cell (td)

RACE


Table Cell (td)

A - Asian
B - Black or African American, Not Hispanic
H - Hispanic
I - American Indian or Alaskan Native
M - Multiracial
N- Not Specified
P- Native Hawaiian or Other Pacific Islander
W - White, Non-Hispanic



Table Row (tr)


Table Cell (td)

White


Table Cell (td)

X(1)


Table Cell (td)

RACE_WHITE


Table Cell (td)

(Yes,1,Y)=Yes
(No,2,N)=No



Table Row (tr)


Table Cell (td)

Black


Table Cell (td)

X(1)


Table Cell (td)

RACE_BLACK


Table Cell (td)

(Yes,1,Y)=Yes
(No,2,N)=No



Table Row (tr)


Table Cell (td)

Asian


Table Cell (td)

X(1)


Table Cell (td)

RACE_ASIAN


Table Cell (td)

(Yes,1,Y)=Yes
(No,2,N)=No



Table Row (tr)


Table Cell (td)

American Indian or Alaskan Native


Table Cell (td)

X(1)


Table Cell (td)

RACE_AI_AN


Table Cell (td)

(Yes,1,Y)=Yes
(No,2,N)=No



Table Row (tr)


Table Cell (td)

Hawaiian or Other Pacific Islander


Table Cell (td)

X(1)


Table Cell (td)

RACE_NH_PI


Table Cell (td)

(Yes,1,Y)=Yes
(No,2,N)=No



Table Row (tr)


Table Cell (td)

Handicap status


Table Cell (td)

X(2)


Table Cell (td)

HANDICAP_STATUS


Table Cell (td)

(Yes,1,Y)=Yes
(No,2,N)=No



Table Row (tr)


Table Cell (td)

Multilingual


Table Cell (td)

X(2)


Table Cell (td)

MULTILINGUAL


Table Cell (td)

(Yes,1,Y)=Yes
(No,2,N)=No



Table Row (tr)


Table Cell (td)

Hire date


Table Cell (td)

9(8)
CCYYMMDD


Table Cell (td)

HIRE_DATE


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Long term illness


Table Cell (td)

S9(3).9(2)


Table Cell (td)

LONG_TERM_ILLNESS


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Date of last evaluation


Table Cell (td)

X(8)
CCYYMMDD


Table Cell (td)

DATE_OF_LAST_EVALUATION


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Date of next evaluation


Table Cell (td)

X(8)
CCYYMMDD


Table Cell (td)

NEXT_EVAL_DATE


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Last date paid


Table Cell (td)

X(8)
CCYYMMDD


Table Cell (td)

LAST_PAID_DATE


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Reported for new hire to ODJFS


Table Cell (td)

X(1)


Table Cell (td)

NEW_HIRE_REPORTED


Table Cell (td)

R - Employee has been reported
Y or Space - Employee has not been reported



Table Row (tr)


Table Cell (td)

Date reported to new hire ODJFS-(ADD)


Table Cell (td)

X(8)
CCYYMMDD


Table Cell (td)

ODHS_HIRE_DATE


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Termination date


Table Cell (td)

X(8)
CCYYMMDD


Table Cell (td)

TERMINATION_DATE


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Check distribution


Table Cell (td)

X(4)


Table Cell (td)

CHECK_DISTRIBUTION


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

E-mail address


Table Cell (td)

X(70)


Table Cell (td)

EMAIL_ADDRESS


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Province - Foreign address


Table Cell (td)

X(1)


Table Cell (td)

PROVINCE


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Postal Code - Foreign


Table Cell (td)

X(15)


Table Cell (td)

POSTAL_CODE


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Country - Foreign


Table Cell (td)

X(2)


Table Cell (td)

COUNTRY


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Authorized years of experience


Table Cell (td)

9(2)


Table Cell (td)

AUTHORIZED_EXPERIENCE_YEARS


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Total years of experience


Table Cell (td)

9(2)


Table Cell (td)

TOTAL_YEARS_OF_EXPERIENCE


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

District experience


Table Cell (td)

9(2)


Table Cell (td)

DISTRICT_EXPERIENCE


Table Cell (td)

1-99



Table Row (tr)


Table Cell (td)

Building experience


Table Cell (td)

9(2)


Table Cell (td)

BUILDING_EXPERIENCE


Table Cell (td)

1-99



Table Row (tr)


Table Cell (td)

Accredited district experience


Table Cell (td)

9(2)


Table Cell (td)

ACCRED_DIST_EXPERIENCE


Table Cell (td)

1-99



Table Row (tr)


Table Cell (td)

Military experience


Table Cell (td)

9(2)


Table Cell (td)

MILITARY_EXPERIENCE


Table Cell (td)

1-99



Table Row (tr)


Table Cell (td)

Trade experience


Table Cell (td)

9(2)


Table Cell (td)

TRADE_EXPERIENCE


Table Cell (td)

1-99



Table Row (tr)


Table Cell (td)

Ohio public school experience


Table Cell (td)

9(2)


Table Cell (td)

OHIO_PUBLIC_EXPERIENCE


Table Cell (td)

1-99



Table Row (tr)


Table Cell (td)

Ohio private school experience


Table Cell (td)

9(2)


Table Cell (td)

OHIO_PRIVATE_EXPERIENCE


Table Cell (td)

1-99



Table Row (tr)


Table Cell (td)

Non Ohio public school experience


Table Cell (td)

9(2)


Table Cell (td)

NON_OHIO_PUB_EXP


Table Cell (td)

1-99



Table Row (tr)


Table Cell (td)

Non Ohio private school experience


Table Cell (td)

9(2)


Table Cell (td)

NON_OHIO_PRIV_EXP


Table Cell (td)

1-99



Table Row (tr)


Table Cell (td)

Purchased experience


Table Cell (td)

9(2)


Table Cell (td)

PURCHASED_EXPERIENCE


Table Cell (td)

1-99



Table Row (tr)


Table Cell (td)

User defined money 1


Table Cell (td)

S9(6).9(2)


Table Cell (td)

USER_DEFINED_MONEY_1


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

User defined money 2


Table Cell (td)

S9(6).9(2)


Table Cell (td)

USER_DEFINED_MONEY_2


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

User defined money 3


Table Cell (td)

S9(6).9(2)


Table Cell (td)

USER_DEFINED_MONEY_3


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

User defined money 4


Table Cell (td)

S9(6).9(2)


Table Cell (td)

USER_DEFINED_MONEY_4


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

User defined code 1


Table Cell (td)

X(2)


Table Cell (td)

USER_DEFINED_CODE_1


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

User defined code 2


Table Cell (td)

X(2)


Table Cell (td)

USER_DEFINED_CODE_2


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

User defined code 3


Table Cell (td)

X(2)


Table Cell (td)

USER_DEFINED_CODE_3


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

User defined code 4


Table Cell (td)

X(2)


Table Cell (td)

USER_DEFINED_CODE_4


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

User defined date


Table Cell (td)

X(8)
CCYYMMDD


Table Cell (td)

USER_DEFINED_DATE


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

User defined date 2


Table Cell (td)

X(8)
CCYYMMDD


Table Cell (td)

USER_DEFINED_DATE_2


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

User defined text 1


Table Cell (td)

X(30)


Table Cell (td)

USER_DEFINED_TEXT


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

User defined text 2

**NOTE** (Not available for view on BIOSCN user interface.)


Table Cell (td)

X(30)


Table Cell (td)

USER_DEFINED_TEXT_2


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Personal user money 1


Table Cell (td)

S9(6).9(2)


Table Cell (td)

PERS_USER_MONEY_1


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Personal user money 2


Table Cell (td)

S9(6).9(2)


Table Cell (td)

PERS_USER_MONEY_2


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Personal user money 3


Table Cell (td)

S9(6).9(2)


Table Cell (td)

PERS_USER_MONEY_3


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Personal user money 4


Table Cell (td)

S9(6).9(2)


Table Cell (td)

PERS_USER_MONEY_4


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Personal user code 1


Table Cell (td)

X(2)


Table Cell (td)

PERS_USER_CODE_1


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Personal user code 2


Table Cell (td)

X(2)


Table Cell (td)

PERS_USER_CODE_2


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Personal user code 3


Table Cell (td)

X(2)


Table Cell (td)

PERS_USER_CODE_3


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Personal user code 4


Table Cell (td)

X(2)


Table Cell (td)

PERS_USER_CODE_4


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Personal user defined date


Table Cell (td)

X(8)
CCYYMMDD


Table Cell (td)

PERS_USER_DATE


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Personal user defined date 2


Table Cell (td)

X(8)
CCYYMMDD


Table Cell (td)

PERS_USER_DATE_2


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Personal user text


Table Cell (td)

X(30)


Table Cell (td)

PERS_USER_TEXT


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Personal user text 2


Table Cell (td)

X(30)


Table Cell (td)

PERS_USER_TEXT_2


Table Cell (td)

 



Table Row (tr)


Table Cell (td)

Conceal Employee


Table Cell (td)

X(1)


Table Cell (td)

CONCEAL_EMPLOYEE


Table Cell (td)

(Yes,1,Y)=Yes
(No,2,N)=No



Table Row (tr)


Table Cell (td)

Part time


Table Cell (td)

X(1)


Table Cell (td)

PART_TIME_FLAG


Table Cell (td)

Y = Part-time employee
N or blank = Not a part-time employee
Note: This flag is used to determine if service based sick leave accumulation should be used.



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