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Additional State Ohio tax withholding can be entered in the Additional With Holding Withholding field. The amount entered should be a dollar amount, not a percentage.

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  • Amount - enter in the amount of the error adjustment- Required field
  • Description - Enter the description of the error adjustment
  • Date - A date can be selected for when this error adjustment needs to be paid or withheld from employees pay
  •  To delete or cancel, click on 

City Tax Item

For Payroll Item by Job for City Tax, select a Position or leave blank for taxing of all Positions availableIf a Position number is entered in the Position field, only that jobs gross will be used when calculating the Payroll Item withholding amount. If the Position field is not assigned to a specific Payroll Item code the withholding amount will be based on the total gross paid on all jobs with a blank Position field. 

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Additional Municipality tax withholding can be entered in the Additional With Holding Withholding field. The amount entered should be a dollar amount, not a percentage.

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Additional State tax withholding can be entered in the Additional With Holding Withholding field. The amount entered should be a dollar amount, not a percentage.

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The portion of the Payroll Item paid by the board is entered in the Employer Rate field.

 Is this empoyee retired employee retired from SERS or STRS?  It is important that the Rehired Retiree flag be correct as those already retired from SERS or STRS are reported differently.  Check if 'Yes'.

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The Employer Error Adjustments field is used to make corrections for over or under withholding of the Payroll Item in previous payrolls. This field is used for corrections to the board portion of the Payroll Item. A negative amount in this field will give money back to the board the next time the employee is paid. A positive amount in this field will cause the board to pay more in addition to the regular Payroll Item amount the next time the employee is paid.

STRS Retirement 

For Payroll Item by Job for STRS RetirmentRetirement, select a Position or leave blank for all Positions available. If a Position number is entered in the Poistion field, only that jobs gross will be used when calculating the Payroll Item withholding amount. If the Position field is not assigned to a specific Payroll Item code the withholding amount will be based on the total gross paid on all jobs with a blank Position field. 

Select Employee

Select the Payroll Item

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The portion of the Payroll Item paid by the board is entered in the Employer Rate field.

 Is this empoyee retired employee retired from SERS or STRS?  It is important that the Rehired Retiree flag be correct as those already retired from SERS or STRS are reported differently.  Check if 'Yes'.

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Annuities can be deducted on specific pay of the months by entering the appropriate code in the Pay Cycle field.  The Pay Cycle is a required field:

  • First pay of the month
  • Second pay of the month
  • Split between first and second pay of the month
  • Every pay of the month (even third pay)
  • Split between first and last pay of the month

Example 1: If the Payroll Item is a fixed amount and option 3 or 5 is
selected, the Payroll Item will be split between the first and second (or
last) pay of the month.

Example 2: If the Payroll Item amount is a
percentage and option 3 or 5 is selected, the Payroll Item will be
deducted both the first and second (or last) pay of the month.

Example 3: If the employee is paid monthly, the value of this field
will automatically be set to 1. Any other value entered for a monthly
paid employee will be changed automatically.

The Start Date is the pay date of the payroll for which the Payroll Item should start being deducted. More information on start dates can be found in the "Start and Stop Dates" .
The Stop Date needs to be prior to the pay date of the payroll for which the Payroll Item should stop being deducted. More information on stop dates can be found in the "Start and Stop Dates" .

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Employee Withholding Max 

The  Deduct Max Type determines when the Annuity should start. Max amount will start over with the period selected.

  • Annual
  • Fiscal
  • Specific Date

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 Rate Type is a required field:

  • Fixed (Amount)-When the Fixed option is chosen a fixed dollar amount must be entered in the Rate field.
  • Percent (Tax percentage to be withheld)-When the Percent option is chosen the Rate field must contain the percentage to be withheld for the Health Savings Account.
  • Tax Tables (Calculated by IRS tax tables)-Tax table Option not applicable for this Payroll Item.
  • Cumulative Wage - Option is not applicable for this Payroll Item

Health Savings Accounts can be deducted on specific pay of the months by entering the appropriate code in the Pay Cycle field.  The Pay Cycle is a required field:

  • First pay of the month
  • Second pay of the month
  • Split between first and second pay of the month
  • Every pay of the month (even third pay)
  • Split between first and last pay of the month

Example 1: If the Payroll Item is a fixed amount and option 3 or 5 is
selected, the Payroll Item will be split between the first and second (or
last) pay of the month.

Example 2: If the Payroll Item amount is a
percentage and option 3 or 5 is selected, the Payroll Item will be
deducted both the first and second (or last) pay of the month.

Example 3: If the employee is paid monthly, the value of this field
will automatically be set to 1. Any other value entered for a monthly
paid employee will be changed automatically.

The Start Date is the pay date of the payroll for which the Payroll Item should start being deducted. More information on start dates can be found in the "Start and Stop Dates" .
The Stop Date needs to be prior to the pay date of the payroll for which the Payroll Item should stop being deducted. More information on stop dates can be found in the "Start and Stop Dates" .

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First pay of the month

Second pay of the month

Split between first and second pay of the month

Every pay of the month (even third pay)

Split between first and last pay of the month

Example 1: If the Payroll Item is a fixed amount and option 3 or 5 is
selected, the Payroll Item will be split between the first and second (or
last) pay of the month.

Example 2: If the Payroll Item amount is a
percentage and option 3 or 5 is selected, the Payroll Item will be
deducted both the first and second (or last) pay of the month.

Example 3: If the employee is paid monthly, the value of this field
will automatically be set to 1. Any other value entered for a monthly
paid employee will be changed automatically.

The Start Date is the pay date of the payroll for which the Payroll Item should start being deducted. More information on start dates can be found in the "Start and Stop Dates" .
The Stop Date needs to be prior to the pay date of the payroll for which the Payroll Item should stop being deducted. More information on stop dates can be found in the "Start and Stop Dates" .

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Child Support can be deducted on specific pay of the months by entering the appropriate code in the Pay Cycle field.  The Pay Cycle is a required field:

First pay of the month

Second pay of the month

Split between first and second pay of the month

Every pay of the month (even third pay)

Split between first and last pay of the month

Example 1: If the Payroll Item is a fixed amount and option 3 or 5 is
selected, the Payroll Item will be split between the first and second (or
last) pay of the month.

Example 2: If the Payroll Item amount is a
percentage and option 3 or 5 is selected, the Payroll Item will be
deducted both the first and second (or last) pay of the month.

Example 3: If the employee is paid monthly, the value of this field
will automatically be set to 1. Any other value entered for a monthly
paid employee will be changed automatically.

The Start Date is the pay date of the payroll for which the Payroll Item should start being deducted. More information on start dates can be found in the "Start and Stop Dates" .
The Stop Date needs to be prior to the pay date of the payroll for which the Payroll Item should stop being deducted. More information on stop dates can be found in the "Start and Stop Dates" .

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SERS & STRS Board Paid

Employer SERS Item

For Payroll Item by Job for SERS RetirmentRetirement, select a Position or leave blank for all Positions available. If  If a Position number is entered in the Poistion fieldPosition field, only that jobs gross will be used when calculating the Payroll Item withholding amount. If the Position field is not assigned to a specific Payroll Item code the withholding amount will be based on the total gross paid on all jobs with a blank Position field. 

Select Employee

Select the Payroll Item

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Rate Type is a required field:

Fixed (Amount)-The portion of the Payroll Item paid by the employee is entered in the Rate field. When  When the Fixed option is chosen a fixed dollar amount must be entered in the Rate field.

Percent (Tax percentage to be withheld)-The portion of the Payroll Item paid by the employee is entered in the Rate field. When  When the Percent option is chosen the Rate field must contain the percentage to be withheld for Social Security.

Tax Tables (Calculated by IRS tax tables)-Tax table Option not applicable for this Payroll Item.

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Percent-(Tax percentage to be withheld)-Not applicable for this payroll item.

Tax Tables (Calculated by IRS tax tables)-Tax table Option not applicable for this Payroll Item

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