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| Find:                                                                                 |
|       SSN/ID    Job             Last Name           First Name                        |
| ID:  111111111   Job: 01  Name: JOHN            DOE                                   |
|                                                                                       |
|                   Daily Rate:45.00       Position: SUBSTITUTE TEACHER                 |
| Work days:  __                                     Tax         Retire Reg/  Effective |
| Type   Units     Rate     Amount   Description     Opt Retire  Hours  Spec    Date    |
|P MIS       1       20      20.00      02-11-96      1     Y    _____   R   __/__/____ |
|  MIS       1       45      45.00      02-13-96      1     Y    _____   S   02/22/1996 |
|  ___   _____     ____     ______   ___________      _     _    _____   _   __/__/____ |
|  ___   _____     ____     ______   ___________      _     _    _____   _   __/__/____ |
|  ___   _____     ____     ______   ___________      _     _    _____   _   __/__/____ |
|  ___   _____     ____     ______   ___________      _     _    _____   _   __/__/____ |
|  ___   _____     ____     ______   ___________      _     _    _____   _   __/__/____ |
|  ___   _____     ____     ______   ___________      _     _    _____   _   __/__/____ |
|                                                                                       |
|         Gross wages:       45.00    Pay per period: ______                            |
|  P = Transaction has been posted.                                                     |
|                                                                                       |
|  UPDCAL - Update FUTURE payroll data                                                  |
|   XX  Top            XX  Add            XX  Switch                                    |
|   XX  Help           XX  Delete                                                       |
|   XX  Exit           XX  Modify                                                       |
|   XX  Next                              XX  Work/Srv Days                             |
|   XX  Find           XX  Pay Report     XX  Set Defaults                              |
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Field Definitions

  • Work days are the number of work days this pay period. This is a non-modifiable field. The number of work days is calculated by taking the period beginning and ending dates entered in INICAL and finding how many W's, C's, and H's are entered on the employee's job calendar for that period.
  • There are many different pay *Type*s which can be used in UPDCAL_FUT. When entering the pay type only the first letter of the pay type is required.

Pay Types Available in UPDCAL_FUT

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Table Row (tr)


Table Head (th)
Pay Type


Table Head (th)
Description



Table Row (tr)


Table Cell (td)

REG*


Table Cell (td)

Regular wages for contracted employees. These count toward the fulfillment of the contract. When adding regular wages to an employee leaving the rate blank will cause the system to default to the employee's regular rate. Regular pay types are charged according to how they are set-up in USPSCN/PAYSCN.



Table Row (tr)


Table Cell (td)

OT


Table Cell (td)

Overtime wages. These do not update the contract amount paid. If the rate field is left blank the system will enter a rate of 1 1/2. Overtime wages are charged to an overtime account based on the employee's regular pay account.



Table Row (tr)


Table Cell (td)

BCK*


Table Cell (td)

Retro pay. Retro pay updates the contract amount paid.



Table Row (tr)


Table Cell (td)

MIS


Table Cell (td)

Miscellaneous pay. Does not update the contract amount paid. Miscellaneous pays can be taxed at different rates and charged to different accounts.



Table Row (tr)


Table Cell (td)

SHP


Table Cell (td)

Shift premium. Shift premiums can be defined in USPSDAT/USPCON as a percent or fixed amount.



Table Row (tr)


Table Cell (td)

IRR*


Table Cell (td)

Irregular pay. Irregular pays update the contract amount paid, but do not update pays paid and days worked. This can be used to pay retro amount on a separate check.



Table Row (tr)


Table Cell (td)

DCK*


Table Cell (td)

Dock pay. Dock amounts are subtracted from gross wages. DCK entries are assumed to be negative



Table Row (tr)


Table Cell (td)

TRM


Table Cell (td)

Termination pay. Pays an employee a specific amount as termination pay, for example severence pay. You must supply the tax and retirement options. The Job Status field will be changed to a 9 once CHKUPD is run.



Table Row (tr)


Table Cell (td)

POF*


Table Cell (td)

Pay off of total accrued wages. This pay type updates the contract amount paid. This amount is calculated by the system.



Table Row (tr)


Table Cell (td)

NC1


Table Cell (td)

Life Insurance Premium. This pay type is used in the processing of the taxable amount of life insurance premiums on W2's for coverage in excess of $50,000. More on that process can be found in the "Useful Procedures Section" of the
USPS User Guide. Any NC1 amounts are taxed by Medicare and Social Security, as applicable. No Federal, state, or OSDI tax is deducted from this amount. The software provides the ability to withhold city tax on non-cash earnings. This can be activated by setting the "Tax non-cash earnings" flag to Y (yes) on the city tax record in the USPSDAT/DEDNAM program.



Table Row (tr)


Table Cell (td)

NC2


Table Cell (td)

Adoption Assistance.



Table Row (tr)


Table Cell (td)

NC3


Table Cell (td)

Non-cash taxable benefit. This pay type will represent the non-cash taxable benefit amount.



Table Head (th)
Note


Table Head (th)
Pay types marked with an asterisk (star) affect the contact amount paid


Table Row (tr)
 


  • The Units field contains the number of units that the employee should be paid by. This could be the number of hours/days the employee worked.
  • The Rate for the job is the amount an employee earns per unit they work. This amount could be for a day, hour, etc.
  • The Amount field is calculated by the program. The amount is equal to the units multiplied by the rate. This field is unmodifiable.
  • Enter a brief Description indicating the purpose of the pay. By default, the description for a regular pay type is taken from the check stub description field found on the job record.
  • Miscellaneous (MIS) and Termination (TRM) Pay Types require a Tax Opt. for the payment. If using a supplemental pay taxing option for an employee, all MIS or TRM pays must be taxed using the same supplemental option.

The CALCPAY program will issue a fatal error if it encounters an employee with multiple jobs with
different supplemental taxing options. The options must be modified for
the employee so they correspond to each other.

All supplemental payments are taxed at 2522.00% for Federal and 3.5% for Ohio.

The options are:

  1. - Supplemental payment with annuities applied to regular wages.
  2. - Payment taxed as part of regular wages.
  3. - Supplemental payment with annuities applied to supplemental wages.

If Option 1 is selected and the regular wages are less than the total annuities, the remaining annuity amount will be subtracted from the gross amount being taxed at the supplemental rate.

Option 2 may be used along with either supplemental taxing option.

If Option 3 is selected and the supplemental wages are less than the total annuities, the remaining annuity amount will be subtracted from the gross amount being taxed at the regular rate.

For more information, see Supplemental Payments and Taxing Options in the Miscellaneous Notes
section of UPDCAL_CUR chapter. A "Set defaults" function key is available with the tax option. See the Miscellaneous Notes section of this chapter.

When entering a Miscellaneous or a Termination Pay Type, a Retirement option must be chosen. The options are:

  • Y - to have retirement deducted.
  • N - to not have retirement deducted.

A "Set defaults" function key is available with the retirement option. See the Miscellaneous Notes section of this chapter.

  • The Retire hours field allows the user to enter retirement hours for all pay types, except ACC, LPA, and LPE. If no retirement hours are entered for the pay type, then zero is assumed.One exception is that only the "REG" and "OT" (Overtime) pay types will automatically calculate the retirement hours based on the retire hours field on JOBSCN if greater than 0. If retire hours = 0, then hours in hours per day field are used. If hours per day = 0, then 0 is moved to retire hours. If the calculated retirement hours are not correct, the user has the ability to override the calculated hours.
  • The Reg/Spec field is unmodifiable. The program will determine whether a miscellaneous pay is regular or specific based on whether a specific account was charged by the user. This field will be filled in with an "R", unless a miscellaneous pay is chargd to an account through the Misc. Info screen in UPDCAL_*.
  • The Effective Date is the date when the record should be paid. When this date is included within the run of the current payroll beginning and ending dates, the record will be included in the payroll. If no date is entered in the Effective Date field, the record will be included in the next payroll run.

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