Child pages
  • UMP - User Mail Profile System

Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.
Comment: Migration of unmigrated content due to installation of a new plugin
Panel
Table of Contents

The UMP system makes use of standardized User Mail Profiles in order to send Email more efficiently to a variety of users across the State. It will also allow for the creation of an electronic "white pages phone directory" to permit an easy way to lookup an Email address for any user on the OECN network.

You will have the ability to add or change data on your own profile record, but not to see or modify data on other profiles unless granted this access.

You will also be able to see a table of OECN and other mailing lists, which lists your are subscribed to, and will have the ability to subscribe or unsubscribe to other nonrestricted lists.

The purpose behind the use of User Mail Profiles is to permit a much faster way of delivering Email to groups of users across the state and for ease of address look-up. No longer will your terminal be tied up if, for example, you try to send mail to all principals in the state. You will also be provided with a much larger selection of groups to send to or receive state-wide mail from.

Info

Your profile will be available for anyone to see across the state. Thus, you should be discreet in what you enter in the comment field, and any phone numbers and addresses should be just for your place of employment.

Using the Program

The program may be executed by typing:

Code Block
$RUN OECN$:UMP

at the $ prompt or from the menu system, type:

Code Block
Menu>UMP

Profile Screen

When you execute the UMP program, the following User Mail Profile screen will appear:

Code Block
borderStylenone


___________________________________________________________________________
|                                                                         |
|                                             Updated  12-DEC-1995 16:26  |
|                                                                         |
| Username  DOE      DECnet Node  NWOCAC         User Type  STAFF         |
| Internet Host/Mailbox    NWOCA.OHIO.GOV                                 |
| Name   Doe, John                               Phone                    |
| Title  NBEC/NWOCA    SSDT Documentalist/Supp   Fax                      |
| Position Code                                  Cell/Pager               |
|                                                Alternate                |
| District IRN                                                            |
| Building IRN                                                            |
| County   Henry                                                          |
| District/Organization  NBEC/NWOCA                                       |
| Street Address                                                          |
| City, State, Zip                                                        |
| Comment                                                                 |
| URL                                                                     |
| Site information                                                        |
|                                                                         |
|                                                                         |
|                                                                         |
|  UMP: User Mail Profile for OECN Users                                  |
|   XX  Help                                                              |
|   XX  Exit                                                              |
|   XXX Modify                                                            |
|   XXX Email Lists                                                       |
|_________________________________________________________________________|

When you first access your own profile, some of the fields will already contain data that was extracted from old distribution lists. You should use the modify option to add additional information.

Field Definitions

You will have the ability to add or change data in some of the above fields as explained next:

HTML Table
border3
width75%
Table Row (tr)
Table Head (th)
Field Name
Table Head (th)
Explanation
Table Row (tr)
Table Cell (td)

Username

Table Cell (td)

Your account name which is assigned by your Data Acquisition Site (DAS). This field is not user modifiable.

Table Row (tr)
Table Cell (td)

DECnet Node

Table Cell (td)

DECnet node name assigned by your DAS. This field is not user modifiable.

Table Row (tr)
Table Cell (td)

User Type

Table Cell (td)

Defined by your DAS. Used to classify users into broad categories such as: STAFF, STUDENT, etc. This field is not user modifiable.

Table Row (tr)
Table Cell (td)

Internet Host/Mailbox

Table Cell (td)

The Internet host site or your complete internet address (user@host). Used by your DAS. This field is not user modifiable.

Table Row (tr)
Table Cell (td)

Name

Table Cell (td)

Your full name in Last,First format. Example: Doe, John

Table Row (tr)
Table Cell (td)

Title

Table Cell (td)

Your job title.

Table Row (tr)
Table Cell (td)

Position Code

Table Cell (td)

Your EMIS position code (if applicable).

Table Row (tr)
Table Cell (td)

Phone

Table Cell (td)

Your work telephone number.

Table Row (tr)
Table Cell (td)

FAX

Table Cell (td)

Your work FAX number.

Table Row (tr)
Table Cell (td)

Cell/Pager

Table Cell (td)

Your cellular phone or pager number (if applicable).

Table Row (tr)
Table Cell (td)

Alternate

Table Cell (td)

Any alternate phone number.

Table Row (tr)
Table Cell (td)

District IRN

Table Cell (td)

The IRN number for the district (if applicable).

Table Row (tr)
Table Cell (td)

Building IRN

Table Cell (td)

The IRN number for your building (if applicable).

Table Row (tr)
Table Cell (td)

County

Table Cell (td)

The name of the county.

Table Row (tr)
Table Cell (td)

District/Organization

Table Cell (td)

Name of the school district or name of the organization.

Table Row (tr)
Table Cell (td)

Street Address

Table Cell (td)

Street address of the organization.

Table Row (tr)
Table Cell (td)

City,State,ZIP

Table Cell (td)

The city, state, and ZIP code of the organization.

Table Row (tr)
Table Cell (td)

Comment

Table Cell (td)

Any other information you would like people to know about when accessing the profile.

Table Row (tr)
Table Cell (td)

URL

Table Cell (td)

If you have a personal or organizational Web Home Page which you would like to advertise, enter the complete Universal Record Locator (URL) here. Otherwise, leave the field blank.

Table Row (tr)
Table Cell (td)

Site Information

Table Cell (td)

Information specific to your DAS.

Note that your profile will show the date of the latest revision.

Help Windows and Searching

For the Position Code, District IRN, and Building IRN fields, there are pop-up windows available. Simply move the cursor to the field and press the [Help] key. In the case of position codes, a window will appear and will allow you to page through a list of all possible codes with a description. The IRN fields permit searching by either Name and/or County to bring up a list of possible IRN's from around the state.

EMAIL Lists

In order to view the Email lists you currently subscribe to, press the [Email Lists] key. A screen similar to the following will appear giving both OECN statewide and local distribution lists.

Code Block
borderStylenone

___________________________________________________________________________
| User  DOE        Name  Doe, John                                        |
|                                Subscribe by name _________________      |
| Receive OECN attachments as web links?  Y                               |
|Subscribed?  --  Subscribed Distribution Lists --                        |
|   -- OECN lists --                                                      |
|    Y   MAIL_STAFF           DAS Staff   [Restricted]                    |
|    Y   MAIL_SUPT_PUB        Superintendents-Pub   [Restricted]          |
|    Y   MAIL_TREAS           Treasuere    [Restricted]                   |
|   -- NWOCA lists --                                                     |
|    Y   MAIL_SSDT            SSDT Staff                                  |
|    Y   MAIL_STAFF_EMIS      EMIS Staff                                  |
|    Y   MAIL_STAFF_FIS       Fiscal Staff                                |
|                                                                         |
|                                                                         |
|                                                                         |
|                                                                         |
|  Press <Show All Lists> to see all available lists                      |
|                                                                         |
|  UMP: E-mail Distribution Lists                              1 of   1   |
|   XXX Accept (Resort)       XX  Cancel                XX  Prev Screen   |
|   XX  First Screen          XXX Last Screen           XX  Next Screen   |
|   XX  Help                  XXX Show All Lists                          |
|   XX  Exit Dist Lists       XXX Exit Dist Lists                         |
|                                                                         |
|_________________________________________________________________________|

You may subscribe or unsubscribe to any unrestricted list by entering the name of the list in the indicated field at the top of the screen and pressing the [Accept] key.

The "Receive OECN attachments as web links?" field allows you to determine how you will receive files (attachments) that are sent to the state-wide OECN lists. When someone sends an attachment (for example a Microsoft Word or Excel document) to the OECN lists you have the option of receiving the original attachment directly in your mailbox, or you can receive a "web link" (URL) instead.

Receiving a web link is preferable for most users. Receiving the link saves disk space, download time and reduces the risk of receiving a virus from the attachment. However, you may prefer to receive the attachment directly if you frequently download your mail for disconnected (off-line) reading and it is important for you to have all attachments available.

Table of Email Distribution Lists

In order to see the available distribution lists, press the [Show All Lists] key. A set of screens such as the following will appear:

Code Block
borderStylenone


___________________________________________________________________________
|                                                                         |
| User  DOE        Name  Doe, John                                        |
|                                Subscribe by name _________________      |
| Receive OECN attachments as web links?  Y                               |
| Subscribed?  --  All Available Distribution Lists --                    |
|   -- OECN lists --                                                      |
|        MAIL_CSTAFF          C-site staff (obsolete)                     |
|        MAIL_EMIS            EMIS Coordinators   [Restricted]            |
|    _   MAIL_LIBRARIAN       Librarian                                   |
|        MAIL_PRINC_NONPUB    Principals-Nonpublic   [Restricted]         |
|        MAIL_PRINC_PUB       Principals-Public   [Restricted]            |
|           MAIL_PRINC_ELEM      Principals-Elementary   [Restricted]     |
|           MAIL_PRINC_SEC       Principals-Secondary   [Restricted]      |
|    _   MAIL_SPECED          Special Education                           |
|    Y   MAIL_STAFF           DAS Staff   [Restricted]                    |
|        MAIL_SUPT_NONPUB     Superintendents-Nonpublic   [Restricted]    |
|    Y   MAIL_SUPT_PUB        Superintendents-Pub   [Restricted]          |
|           MAIL_SUPT_CITY       Superintendents-City   [Restricted]      |
|           MAIL_SUPT_COUNTY     Superintendents-County   [Restricted]    |
|  This is the first screen                                               |
|                                                                         |
|  UMP: E-mail Distribution Lists                              1 of   6   |
|   XXX Accept (Resort)       XX  Cancel                XX  Prev Screen   |
|   XX  First Screen          XXX Last Screen           XX  Next Screen   |
|   XX  Help                  XXX Show Subscribed                         |
|   XX  Exit Dist Lists       XXX Exit Dist Lists                         |
|_________________________________________________________________________|


To subscribe or unsubscribe to any unrestricted list, enter the name of the list in the indicated field at the top of the screen and press the [Accept] key.

There is help available when you press the [Help] key with the cursor on one of the distrbution lists. A popup menu attempts to explain the user relationships between the lists, the meaning of "restricted", etc. For example, the help menu for the MAIL_SUPT_PUB list gives the following information:

Code Block


+--------------------Distribution List Help---------------------+
| MAIL_SUPT_PUB       Superintendents-Pub     [Restricted]      |
|---------------------------------------------------------------|
| This is a restricted list, contact your DAS if you should     |
| be subscribed to or unsubscribed from this list.              |
|                                                               |
| If you are subscribed to this list, you will receive mail     |
| addressed to MAIL_SUPT_PUB or to OECN_SUPT_PUB.               |
|                                                               |
| Because this is a 'master' list, you will also receive mail   |
| addressed to any of the sub-lists.                            |
|                                                               |
| Press any key to continue.                                    |
+---------------------------------------------------------------+


For a sublist such as, MAIL_SUPT_CITY, the help menu would look like the following:

Code Block


+--------------------Distribution List Help---------------------+
| MAIL_SUPT_CITY      Superintendents-City     [Restricted]     |
|---------------------------------------------------------------|
| This is a restricted list, contact your DAS if you should     |
| be subscribed to or unsubscribed from this list.              |
|                                                               |
| If you are subscribed to this list, you will receive mail     |
| addressed to MAIL_SUPT_CITY or to OECN_SUPT_CITY.             |
|                                                               |
| Because this is a 'sub-list', you will also receive mail      |
| addressed to the master list. But you will not receive mail   |
| addressed to the other sub-lists, unless you are also         |
| subscribed to them.                                           |
|                                                               |
| Press any key to continue.                                    |
+---------------------------------------------------------------+


Using the OECN White Pages

The User Mail Profiles supply the information for the Ohio Educational Computer Network (OECN) white pages. This is a method for finding the Email address and other information for all Email users on the OECN.

You have several methods of accessing the OECN white pages. One is to use the FIND_MAIL selection in the OECN package contained in the Menu. Others involve the use of the Internet and offer more fields to search on.

See Chapter 1, FIND_NETMAIL - Find Electronic Mail Addresses for an example of finding a mail address.