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The LPDMNT program was created in response to the new Teacher Education and Licensure Standards. These standards specify new requirements for renewal of certificates and licenses issued by the Ohio Department of Education. The renewal requirements will be met by completion of an individual professional development plan that is approved by a local professional development committee.

The LPDMNT program maintains biographical information on school employees including information on the employee's degree(s), continuing education units, college courses, etc.. This program will assist in documenting the relative information.

The following sections of this chapter describe how to use the LPDMNT program.

accessing the program

The program may be executed by typing:

Code Block
Menu>LPDMNT

at the MENU prompt, select the desired screen option.

main menu

Code Block
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______________________________________________________________________________
|                                                                            |
|   LPDMNT - Professional Development Maintenance                            |
|   -------------------------------------------------------------------      |
|     1.  LPDBIO       - Biographical Data Maintenance                       |
|     2.  LPDCRT       - Certificate / Degree Data Maintenance               |
|     3.  EXIT         - EXIT Program                                        |
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|     Menu:  LPDMNT Option>    ________________________________              |
|                                                                            |
|  XX Accept         XX Help          XX Exit             XX Next            |
______________________________________________________________________________


LPDBIO - Biographical Data Maintenance

The purpose of the LPDBIO module is to record and maintain employee biographical information. The module consists of one screen per employee and uses the 'Standard Maintenance Options'. The information on this screen is:

sample screen

Code Block
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_______________________________________________________________________________
| Find: _________     ______________________    ____________________          |
|         SSN                 Last name            First name                 |
|                                                                             |
| SSN: 111-22-3333                                                            |
| Last Name: PRINGLES              First: CHIP         Middle: R              |
| Street: 11 SNACK LANE                                                       |
| City  : SAMPLEVILLE            State: OH   Zip: 43210-1234                  |
|                                                                             |
| Home phone # :(555) 555-5555     District IRN: 012345                       |
| Work phone # :(555) 555-4444     Building IRN: 023456                       |
|                                                                             |
| Cert/Lic Date:__/__/____ CRLS Date:__/__/____ Date IPDP Approved:__/__/____ |
|                                                                             |
| The following are user defined fields.                                      |
| Code1:__    Code2:__  Date:__/__/____   Text:___________________________    |
|                                                                             |
|                                                                             |
|                                                                             |
|                                                                             |
|  LPDBIO - Employee Biographical Data Maintenance                            |
|   XX  Top            XX  Find           XX  Lockmode                        |
|   XX  Help           XX  Add            XX  Set defaults                    |
|   XX  Exit           XX  Delete         XX  Switch                          |
|   XX  Next           XX  Modify                                             |
-------------------------------------------------------------------------------

Fields Definitions

Unordered List (ul)
List Item (li)
SSN is the social security number for the employee being added or currently being displayed on the screen.
List Item (li)
Last Name is the employee's last name.
List Item (li)
First Name is the employee's first name.
List Item (li)
Middle is the employee's middle initial.
List Item (li)
The Street, City, State, and Zip refers to the address of the employee's current residence.
List Item (li)
Home phone is the employee's home phone number.
List Item (li)
Work phone is the employee's work phone number.
List Item (li)
District IRN is the IRN for the district where the person is employed.
List Item (li)
Buidling IRN is the IRN for the specific building the employee works in.
List Item (li)
The Cert/Lic Date is the date the employee's current license was isssued.
List Item (li)
The CRLS Date is the date for the employee's Certificate Renewal/License Summary.
List Item (li)
The Date IPDP Approved is the date the employee's Individual Professional Development Plan was approved.
List Item (li)
The User defined fields are optional fields that may be used by the district to record additional information for the employees.

Function Definitions

Unordered List (ul)
List Item (li)
Top function key will either take you to the first (lowest) social security number or the first name (alphabetically) on record in LPDBIO. This will depend on what criteria was used to "Find" the current record, the social security number or the name.
List Item (li)
Exit function key will allow you to exit out of LPDBIO
List Item (li)
Next function key will take you to the next social security number or the next name on record. This will depend on what criteria was used to "Find" the current record, the social security number or the name.
List Item (li)
Find function key finds the record for the social security number or name specified in the find fields located at the top of the screen. After typing in either a social security number or a part of a name, press the [jt:FIND] function key and LPDBIO will display the record for the specified social security number or name.
List Item (li)

Add function key allows the user to add new records as needed.

Info

In the Add Mode, there is an "Update" function key. The Update function pulls information from the USPS BIOSCN record for a specified social security number. While in add mode, after filling in the SSN field, press the [UPDATE] function key. LPDBIO will automatically
fill in the Name, City, Street, State, Zip Code, and Home Phone # fields provided the information is in the USPS BIOSCN record. The user will still need to manually enter the Work Phone #, District IRN, and Building IRN fields.

List Item (li)
Delete function key allows the user to delete records as needed.
List Item (li)
Modify function key allows the user to make changes to records as needed. All fields can be modified except the Social Security Number field.
List Item (li)
Lockmode function key "locks you" into any of the major function keys available in LPDBIO. The keys that may be used with "Lockmode" include: "Add", "Delete", and "Modify". By pressing [LOCKMODE] and then another function key such as [ADD], LPDBIO will allow the user to keep adding new records without having to press the [jADD] key again and again.
List Item (li)
Set defaults function key allows the user to establish preset values in the LPDBIO screen to be used when adding new records. These settings are removed when the LPDMNT program is exited.
List Item (li)
Switch function key allows the user to "switch" between the LPDBIO and LPDCRT programs. While in display mode of either of these subprograms, if [SWITCH] is selected, a submenu of function keys is created with the options to "Go LPDCRT" or "Cancel Switch". The switch function eliminates the need to go back to the LPDMNT menu in order to access the individual subprograms.

LPDCRT - Certificate/Degree Data Maintenance

The purpose of the LPDCRT module is to record and maintain employee's certificate(s) and earned degree(s). The information on this screen is:

Unordered List (ul)
List Item (li)
Employee SSN:
List Item (li)
Type: Enter CEU for Continuing Education Units; CRS for College Course; DEG for Degree; LPD for Local Professional Development.
List Item (li)
Date: Enter the date of completion/issuance in the MM/DD/YYYY format. A valid date must be entered for each transaction. A warning will alert the user that they are entering a CEU/LPD record to the file for a date on which there is already a CEU/LPD record. The warning may be ignored by pressing the 'Accept' key a second time.
List Item (li)
Hrs/Cr Description: Enter number of semester, quarter, or credit hours or CEU credit. The screen will display and store Hours/Credit as CEU credits. The user may enter Semester and Quarter hours which will automatically be translated into the correct amount of CEU credit. In order to enter Semester hours, the number should be entered followed by an S. For example, 2S would be translated into 6 CEU credits. To enter Quarter hours, the number should be entered followed by a Q. For example, 1.5 Q would be translated into 3 CEU credits. The translation will occur when the 'Accept' key is pressed.
List Item (li)
Switch Function: When 'Switching' from LPDBIO to LPDCRT, if the SSN can not be found, a message will be displayed to indicate such. The first SSN on file will be displayed in LPDCRT when this occurs.
List Item (li)
Add Function: When using the 'Add' function, the current SSN is supplied by default. With this in mind, the cursor will be placed on the first CEU transaction line. If a different SSN needs to be entered, the user will have to go back to the SSN field and do so. The 'Help' key may be used while positioned on the SSN field to allow entry by employee name.
List Item (li)
Toggle Tab Function: This feature will allow the fields to be toggled off; which may be useful if defaults were supplied using the 'Set Defaults' function.

sample screen

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___________________________________________________________________________
| Find: 111111111      __________________    ___________________          |
|          SSN             Last name            First name                |
|                                                                         |
| SSN: 111-11-1111    Chip       Pringles                                 |
|                    CEU                                                  |
| Type  Date        Credit  Description                                   |
| LPD   11/08/1997   0.70   Quality Professional Development of Educators |
|         /  /                                                            |
|         /  /                                                            |
|         /  /                                                            |
|                                                                         |
|                                                                         |
|  End of records for current employee.  Use <Next> or <Top of emp>.      |
|                                                                         |
|                                                                         |
|  LPDCRT - CEU/Degree/Course Data Maintenance                            |
|                                                                         |
|  F6  Top          F11 Find            F17 Lockmode      S8 Next Screen  |
|  F7  Help         F12 Add             F18 Set Defaults                  |
|  F8  Exit         F13 Delete          F20 Switch                        |
|  F10 Next         F14 Modify          S7  Top of Emp                    |
___________________________________________________________________________