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Things You Always Wanted to Know About Archiving an Employee

USPS-R has the capability of archiving (concealing) an employee by going to the Core/Employee record and setting the flag (clicking on the box) next to Employee Archived field.When an employee is archived this will “hide” the employee from view on all Core screen options (Dashboard, Adjustments, Attendance, EMIS Entry, Compensation, Leaves, Pay Distributions, Payroll Accounts, Payroll Item, and Position) An archived employee will not pull into the Payroll Processing and cannot be added through Adjustments.


Currently, there is the capability to archive a specific Compensation records associated with an employee and allow the Employee record to remain unarchived. A reminder--If the Compensation is to be reported to EMIS for the fiscal year it must NOT be archived until after the EMIS fiscal year reporting has been completed.


If any Employee record is marked as archived that employee and the associated position/compensations will not be included when a collection is processed for EMIS reporting purposes. Marking the employee as archived will prevent every record from being in the collection.  


To view an archived employee on any particular screen, the    box can be checked and this will then show all archived employees along with current employees on the grid.





Useful links:


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REDESIGN STATUS

525

Sites Live on Redesign

196

Total Wave 7 Sites

17

Participating ITCs

543

Total Districts Participating


Please view the Current List of Districts & Status to see a comprehensive list of school districts along with their ITC, implementation status and the wave they are scheduled to migrate from Classic to Redesign.

The following terminology is used to determine where in the implementation process the entity is currently at:

  • Implementing: The ITC is running test imports and balancing reports on the entity.  The district and ITC are working to schedule dates to begin dual processing and go live.

  • Paralleling: The entity is inputting all production transactions into both Classic and Redesign.

  • Live: The entity is using Redesign for production processing; no parallel processing is being performed;  Classic is available in 'read-only' mode.


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The Appropriation Resolution report, found under the Periodic menu, now automatically generates a Recap report separated by a page break!  The Recap report will Image Addedby default, but the user may also uncheck the box to have the Recap report sort by Fund/SCC.  There are user tooltips that explain both options that can be found when hoovering.  Along with the grand total for all appropriations, the Recap report will also be grouped by Fund classification, Fund type, and then by fund with subtotals included at each level.