Employee Detail Screen

Important

Please note that depending on the level of your security access you may or may not be able to view all of the following fields described.

Employee Identification Fields

Employee ID

The employee's identification number.

SSN

The employee's social security number.

EMIS ID

The employee's state staff ID. This is only required if the employee is reportable to EMIS and the SSN is not available.

Conceal

This field controls whether an employee is considered concealed. If an employee is set as concealed they can be excluded from display in certain screens and reports.

No - Employee is not concealed.

Yes - Employee is concealed.

Employee Name and Address Fields

First

The employee's first name.

Middle

The employee's middle name.

Last

The employee's last name.

Suffix

The employee's suffix if applicable. For example JR, SR, III. etc.

Street

The address of the employee's residence.

Street 2

This is a secodary address line. It can contain apartment or suite numbers, attention lines, etc.

City

The city in which the employee resides.

State

The state in which the employee resides.

Zip

The employee's zip code.

Foreign Address

This flag determines whether the employee's address is in a country other than the United States of America.

No - The employee does not have a foreign address

Yes - The employee does have a foreign address

Country

The employee's country of residence. This field is not required if the employee resides in the United States of America.

Province

The employee's province if applicable.

Postal Code

The employee's postal code if applicable.

Employee Legal Name Fields

First

The employee's legal first name. This name will be used for printing on the employee's W2.

Middle

The employee's legal middle name. This name will be used for printing on the employee's W2.

Last

The employee's legal first name. This name will be used for printing on the employee's W2.

Suffix

The employee's legal suffix if applicable. For example JR, SR, III. etc. This suffix will be used for printing on the employee's W2.

Employee Contact Information Fields

Email

The employee's email address.

Phone

The employee's home or primary telephone number.

District Phone

The employee's work telephone number.

Unlisted

This field is used to represent whether the employee's home telephone number is unlisted.

No - The employee's telephone number is not unlisted

Yes - The employee's telephone number is unlisted

District Extension

The employee's work telephone extension.

Additional Employee Information Fields

Eligible for Retirement

This field is used to determine if the employee is eligible for retirement.

No - The employee is not eligible for retirement.

Yes - The employee is eligible for retirement.

Long Term Illness

The number of days missed that meet the necessary requirements to be considered long term illness.

Report to EMIS

This field determines if this employee is considered reportable to EMIS.

No - do not report this employee's information to EMIS

Yes - report this employee's information to EMIS

Gender

The gender of this employee.

Male - this employee is a man

Female - this employee is a woman

OSDI Code

The Ohio school district income tax code that applies to the employee if applicable.

Marital Status

The employee's marital status.

Unstated - employee's marital status is not known

Single - the employee is unmarried

Married - the employee is married

Direct Deposit

This field indicates whether the employee receives their pay through direct deposit.

No - Employee does not receive pay via direct deposit

Yes - Employee does receive pay via direct deposit

Spouse's First Name

The first name of the employee's spouse if applicable.

Email Direct Deposit

This field specifies whether the employee receives their direct deposit notice via e-mail.

Race

The employee's race.

Asian or Pacific Islander

Black, Non-Hispanic

Hispanic

American Indian or Alaskan Native

Multiracial

Not Specified

White Non-Hispanic

Hispanic/Latino

This field specifies whether the employee is Hispanic or Latino.

White

This field specifies whether the employee is White.

Black

This field specifies whether the employee is Black

Asian

This field specifies whether the employee is Asian

American Indian/Alaska Native

This field specifies whether the employee is American Indian or Alaska Native.

Native Hawaiian/Pacific Islander

This field specifies whether the employee is Native Hawaiian or other Pacific Islander.

Check Distribution

Unique code used for sorting and selection of payroll checks.

Handicap Status

Indicates whether or not the employee is handicapped.

No - The employee is not handicapped

Yes - The employee is handicapped

Degree Type

Represents the level of formal education the employee has completed.

Non Degree

Associate

Bachelors

Masters

Education Specialist

Doctorate

Other

Less Than High School Diploma

High School Diploma

GED Diploma

Multilingual

Indicates whether the employee is fluent in more than one language.

No - The employee is not multilingual

Yes - The employee is multilingual

ECE Qualification

This field indicates the degree major for employees of early childhood education programs.

Not Applicable

Child Development

Early Childhood Education

Semester Hours

Valid for certified employees only; this represents the total number of semester hours of recognized college training that have been completed.

Other Credentials

This field is for persons hired for Early Childhood programs who do not have a certificate or degree. It allows the tracking of their credential status.

Not Applicable

Working toward a CDA (Child Development Associate)

CDA Completed

No CDA and not working toward a CDA

Working toward a Associate Degree

Sub Days

This field specifies the days of the week a substitute prefers to work.

ODHS New Hire Date

This field specifies the date the employee was hired and is the date used for reporting to the Ohio Department of Human Services. If this field is left blank, the value in the Hire Date field will be entered by default.

Reported

This field specifies whether the employee has been reported to the Ohio Department of Human Services.

No - Employee has not been reported to ODHS.

Yes - Employee has been reported to ODHS.

Employee Date Fields

Birth

The birth date of this employee.

Last Evaluation

The date of the last evaluation the employee has recieved.

Hire Date

The employee's date of hire.

Next Evaluation

The date of the employee's next scheduled evaluation.

Last Paid

The last pay date on which the employee was paid. This field is updated by the system for each payroll the employee is paid in.

Contract Renewal

The date on which the employee's contract was renewed.

Termination

The date on which the employee's employment is considered terminated. This field is used to determine the length of the employment relationship when calculating service credit for STRS employees.

Limited Contract Expiration

The date on which the employee's limited contract will expire.

Employee Experience Fields

Total

The employee's total number of years of experience. This field is intended to be used for tracking teaching experience for certificated staff.

Ohio Public

The number of years experience the employee has teaching in an Ohio public school.

Authorized

The total number of years experience that the employee is authorized to claim.

Ohio Private

The number of years experience that the employee has teaching in an Ohio private school.

Building

The number of years experience that the employee has in their currently assigned building.

Non-Ohio Public

The number of years experience that the employee has teaching in a public school in a state (or states) other than Ohio.

District

The number of years experience that the employee has in their current school district.

Non-Ohio Private

The number of years experience that the employee has teaching in a private school in a state (or states) other than Ohio.

Ohio Private

The number of years experience that the employee has teaching in an Ohio private school.

Accredited District

The number of years experience that the employee has at an accredited school district.

Military

The number of years of qualifying military experience that the employee has.

Retirement System

The number of years of qualifying experience the employee can claim in their current retirement system.

Trade

The number of years of experience an employee has in a trade based craft.

Purchased

The number of years of experience which the employee has purchased through their retirement system.

Payroll User-Defined Fields

Note

The payroll user defined fields are meant to allow the tracking of any payroll information that you consider necessary. The four types of information allotted for are...

Code

These fields are intended to be used for tracking short codes that signify certain attributes of the employee. Currently you can add up to four of these codes.

Money

These fields are intended to be used for tracking monetary values relating to the employee. Currently you can add up to four of these money related fields.

Date

These fields are intended to be used for tracking important dates relating to the employee. Currently you can track up to two of these date related items.

Text

These fields are intended to be used for entering descriptions of information relating to the employee that is notable. Currently you can track up to two of these text based descriptions.

Payroll User-Defined Fields

Note

The personell user defined fields are meant to allow the tracking of any personell information that you consider necessary. The four types of information allotted for are...

Code

These fields are intended to be used for tracking short codes that signify certain attributes of the employee. Currently you can add up to four of these codes.

Money

These fields are intended to be used for tracking monetary values relating to the employee. Currently you can add up to four of these money related fields.

Date

These fields are intended to be used for tracking important dates relating to the employee. Currently you can track up to two of these date related items.

Text

These fields are intended to be used for entering descriptions of information relating to the employee that is notable. Currently you can track up to two of these text based descriptions.