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Viewing UPDCAL-CUR Information

To view UPDCAL-CUR information, click UPDCAL-CUR under the UPDCAL menu item of the side-bar menu. The current selected employee's record will display if they are included in the current payroll. Otherwise, the first record on file will display. If no payroll is in process, a message will be displayed. To view the next employee included in the payroll, click the "Next Employee" button. To return to the first employee included in the payroll, click the "First Employee" button. To search for an employee in the current payroll, enter either a last name/first name combination OR an ID/Job combination and click the "Find" button.

Example 11.1. UPDCAL-CUR

Viewing Employee Pay Report

To view a pay report for the currently displayed employee, click the   icon located next to the employee's job information. The pay report will display in a pop-up window and can be printed from the browser's print option.

Example 11.2. Sample Employee Pay Report

Modifying UPDCAL-CUR Information

  • Note
  • For detailed descriptions of the UPDCAL-CUR fields [click here ].

To modify an UPDCAL-CUR record, click the "Modify" button located in the box labeled "UPDCAL-CUR". Upon clicking the button, the current record will display with fields that are now modifiable (See example below). To add an additional pay amount line to the pay record, click the  icon. This will open a new line for the additional pay amount to be entered. To delete a pay amount line, click the  icon next to the pay amount to be deleted. To copy the entire pay line click the  icon. This will bring up two other options. The  icon will paste the copied information into the current row. The  will paste the copied information into all remainiing row (The image below shows the first row was copied then pasted in row 3-5 using the paste remaining button). To save changes made to the record, click the "Accept" button. To exit without saving any changes, click the "Cancel" button.

Example 11.3. UPDCAL-CUR Modify Screen

Adding UPDCAL-CUR Information

To add an UPDCAL-CUR record to the current payroll, click the "Add" button located in the box labeled "UPDCAL-CUR". Upon clicking the button, an employee search box will be displayed. Enter either an employee id or last name/first name and click the "Search" button to view employee job records to be added. Once a search has been performed, a list of employees and their jobs will be displayed for selection (See example below). To select an employee/job to be added to the payroll, click the  icon next to the correct row. If the selected employee/job already exists in the payroll, the selected record will be opened in modify mode. If the selected employee/job does not exist in the payroll, a new record is displayed on the screen for adding. Click "Accept" to add the new record. Validations will be performed before a job is permitted to be added to the payroll. If the job fails a validation, an error message will display the cause of the validation failure.

Example 11.4. UPDCAL-CUR Add - Employee Search

Deleting UPDCAL-CUR Information

To delete an UPDCAL-CUR record from the current payroll, click on the "Delete" button located in the box labeled "UPDCAL-CUR". Upon clicking the button, a pop-up box will appear asking to verify that the record should be deleted. Click "Ok" within the pop-up box to complete the deletion of the record.

Viewing UPDCAL-CUR Miscellaneous Pay Information

To view the miscellaneous pay account information for a "MIS" pay type, click the "Specific Accounts" button to the right of the record. The miscellaneous information will display below the pay amount details table (see example below). Click the button at the top of the "Specific Miscellaneous Accounts For Pay Amount Line x" table to hide the information. The miscellaneous information can be modified by clicking the "Modify" button.

Example 11.5. UPDCAL-CUR Miscellaneous Information

Modifying UPDCAL-CUR Miscellaneous Pay Information

  • Note
  • For detailed descriptions of the UPDCAL-CUR miscellaneous pay fields [click here ].

To modify the miscellaneous pay account information for a "MIS" pay type, click the "Modify" button located in the box labeled "UPDCAL-CUR". The pay record, including the miscellaneous information, will become modifiable (see example below). To add an additional pay account line to the pay amount record, click the  icon. This will open a new line for the additional pay account to be entered. To delete a pay account line, click the  icon next to the pay account to be deleted. To search for a pay account by XREF code, enter the XREF code and click the  icon. To select from a list of pay accounts click the "Accounts" button next to the row being modified. A list of pay accounts will be displayed in a pop-up box (see example below). To select a pay account from the pop-up box, click the  icon next to the correct pay account. To save changes made to the record, click the "Accept" button. To exit without saving any changes, click the "Cancel" button.

Example 11.6. UPDCAL-CUR Miscellaneous Information Modify

Example 11.7. Pay Account Selection Pop-up Box

Viewing UPDCAL-FUT Information

To view UPDCAL-FUT information, click UPDCAL-FUT under the UPDCAL menu item of the sidebar menu. The current selected employee's record will display if they are included in the future payroll data. Otherwise, the first record on file will display. If no UPDCAL-FUT records exist, a message will be displayed. To view the next employee, click the "Next Employee" button. To return to the first em-ployee on file, click the "First Employee" button. To search for an employee, enter either a last name/ first name combination OR an ID/Job combination and click the "Find" button.

Example 11.8. UPDCAL-FUT

Modifying UPDCAL-FUT Information

  • Note
  • For detailed descriptions of the UPDCAL-FUT fields [click here ].

To modify an UPDCAL-FUT record, click the "Modify" button located in the box labeled "UPDCAL-FUT". Upon clicking the button, the current record will display with fields that are now modifiable (See example below). To add an additional pay amount line to the pay record, click the   icon. This will open a new line for the additional pay amount to be entered.  To delete a pay amount line, click the  icon next to the pay amount to be deleted.  To copy the entire pay line click the  icon. This will bring up two other options. The  icon will paste the copied information into the current row. The  will paste the copied information into all remainiing row (The image below shows the first row was copied then pasted in row 3 and 4 using the paste remaining button). To save changes made to the record, click the "Accept" button. To exit without saving any changes, click the "Cancel" button.

Example 11.9. UPDCAL-FUT Modify Screen

Adding UPDCAL-FUT Information

To add an UPDCAL-FUT record, click the "Add" button located in the box labeled "UPDCAL-FUT". Upon clicking the button, an employee search box will be displayed. Enter either an employee id or last name/first name and click the "Search" button to view employee job records to be added. Once a search has been performed, a list of employees and their jobs will be displayed for selection (See example below). To select an employee/job to be added to the payroll, click the  icon next to the correct row. If the selected employee/job already exists in UPDCAL-FUT, the selected record will be opened in modify mode. If the selected employee/job does not exist in UPDCAL-FUT, a new record is displayed on the screen for adding. Click "Accept" to add the new record. Validations will be performed before a job is permitted to be added to the payroll. If the job fails a validation, an error message will display the cause of the validation failure.

Example 11.10. UPDCAL-FUT Add - Employee Search

Deleting UPDCAL-FUT Information

To delete an UPDCAL-FUT record from the current payroll, click on the "Delete" button located in the box labeled "UPDCAL-FUT". Upon clicking the button, a pop-up box will appear asking to verify that the record should be deleted. Click "Ok" within the pop-up box to complete the deletion of the record.

Viewing UPDCAL-FUT Miscellaneous Pay Information

To view the miscellaneous pay account information for a "MIS" pay type, click the "Specific Accounts" button to the right of the record. The miscellaneous information will display below the pay amount details table (see example below). Click the button at the top of the "Specific Miscellaneous Accounts For Pay Amount Line x" table to hide the information. The miscellaneous information can be modified by clicking the "Modify" button.

Example 11.11. UPDCAL-FUT Miscellaneous Information

Modifying UPDCAL-FUT Miscellaneous Pay Information

  • Note
  • For detailed descriptions of the UPDCAL-FUT miscellaneous pay fields [click here ].

To modify the miscellaneous pay information for a "MIS" pay type, click the "Modify" button located in the box labeled "UPDCAL-FUT". The pay record, including the miscellaneous information, will be-come modifiable (see example below). To add an additional pay account line to the pay amount record, click the  icon. This will open a new line for the additional pay account to be entered. To delete a pay account line, click the  icon next to the pay account to be deleted. To search for a pay account by XREF code, enter the XREF code and click the  icon. To select from a list of pay accounts click the "Accounts" button next to the row being modified. A list of pay accounts will be displayed in a pop-up box (see example below). To select a pay account from the pop-up box, click the  icon next to the correct pay account. To save changes made to the record, click the "Accept" button. To exit without saving any changes, click the "Cancel" button.

Example 11.12. UPDCAL-FUT Miscellaneous Information Modify

Example 11.13. Pay Account Selection Pop-up Box

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