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Querying Employee Deductions

The employee deduction query allows filtering by deduction type. If no value is selected for the deduction type, all of the employee's deductions will be displayed. The example below shows the results of a query for Direct Deposits.

Example 3.1. Employee Deduction Query Screen

Modifying Employee Deductions

  • Note
  • For detailed descriptions of the employee deduction detail fields [click here ].

To modify an employee deduction from the employee deduction detail screen, click on the "Modify" button located in the box labeled "Employee Deduction Details" which is displayed at the top of the screen. Upon clicking the button, the employee deduction screen will appear with the fields in modifiable form (see sample below). Once the desired changes have been made, click the "Accept" button to save the changes. To exit the employee deduction modify mode without saving any changes, click the "Cancel" button. When the "Cancel" button is clicked, all changes made during the modification are ignored and the record is returned to its previous state.

Example 3.2. Employee Deduction Edit Screen

Adding Employee Deductions

  • Note
  • For detailed descriptions of the employee deduction detail fields [click here ].

To add an employee deduction from the employee deduction detail screen, click on the "Add" button located in the box labeled "Employee Deduction Details" which is displayed at the top of the screen. Upon clicking the button, a screen that contains a drop-down listing of all available deductions will appear (see sample below).

Example 3.3. Employee Deduction Select Screen

Select a deduction and click the 'Add' button. A blank screen will appear prompting for the new employee deduction data to be entered (see sample below). Once the data for the new employee deduction has been entered, click the "Accept" button to create the new deduction. To exit the employee deduction add mode without creating the new deduction, click the "Cancel" button.

Example 3.4. Employee Deduction Add Screen

Deleting Employee Deductions

To delete an employee deduction from the employee deduction detail screen, click on the "Delete" button located in the box labeled "Employee Deduction Details" which is displayed at the top of the screen. Upon clicking the button, a pop-up box will appear asking to verify that the record should be deleted. Click "Ok" within the pop-up box to complete the deletion of the record. Employee Deductions cannot be deleted if there are amounts in the accumulators.

  • Caution
  • Deleting an employee deduction could potentially cause W-2 problems. Be positive the deduction data will not need to be included in W-2 processing.
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