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STRS Report Options

After you have completed a payroll, you have five working days from the pay date to submit a file to STRS that is created using the STRS Report option under Reports.

Field Definitions:

The Save and Recall option , allows the users to create and save certain reports  for different report runs for each report option.  The Default option is the original SSDT report and the Most Recent is the last report that was ran by the user.  If the report is no longer needed, click on to delete the report. The Default reports cannot be deleted. 

Report Title: STRS Report is the default file name for the report. This can be changed by entering a new file name in the Report Title field.

Sort By offers the following choices:

  • Employee Name
  • Employee SSN

Select the Payment Method:

  • Check
  • Electronic

Enter the Check or Transaction number used to remit the contributions to STRS. 

Format:

  • PDF (download)
  • Comma Separated Values
  • Tab Separated Values
  • Excel
  • View (html)
  • Plain Text
  • XML
  • Jasper Report Design
  • Excel-Data
  • Excel-FieldNames

Select payroll from the Historical Payrolls grid:

Payroll Payments

The option below allows districts to include Voided and Un-voided Payments in the STRS file.  

Select any additional payments to include from past payroll.  Voided and Un-voided payments are shown below:



When all options are entered, click on 

Example of STRS Report with Voided check included:








  1. Generate the submission file. There are 2 options available:
    1. To generate the submission file immediately:
      1.  Click onto send the Submission file immediately to STRS.
    2.  To generate the submission file at a later date:
      1. Click on  and then at a later time you can submit it to STRS.  At a later date you would perform the following:
        1. Find the STRS.SEQ file by clicking on and finding the STRS Report you wish to upload.
        2. Upload the file by clicking on 

    Submit the file by clicking on


How STRS days are calculated 

The system first finds all checks for employees which have a pay date in the reporting month. The payroll beginning and ending dates for those checks determine the calendar date range for counting service days. This range very likely will start in the preceding month and end during the reporting month. From this information, blank working calendars are created on the system. Blank working calendars are used internally by the system and cannot be viewed.

The job calendars for employees which correspond to the date range from the first step are entered into the blank working calendars. The Attendance transactions (type Attendance or Absence) with paid dates in the reporting month are marked on the working calendars appropriately for each day. The calendars are "modified" inside the program to reflect the days from the calendars plus days from Attendance. So you can think of Attendance records as modifying the calendars on a per employee (or compensation) basis.

After the working calendars are built, the system counts the days for the date range and that is the total unadjusted service days.

The system then locates any Adjustment transactions (STRS Retirement Days) in Adjustment Journal in the month for the retirement type. Adjustment transactions entered are considered manual adjustments to what the system would calculate. Note that "manual adjustment" transactions are picked up based on the reporting month instead of the date range that the employee was paid for. Any adjustments dated within the month will be applied. The manual adjustment records are a bit different because they are not for specific days. In this case, you are just adjusting the total days for the month. The adjustments (if any) are added to or subtracted from the total service days from the working calendars. The total of the days from the working Calendars, Attendance and the Adjustment Journals is the total service days that will appear on STRS report.

Type of DayFromIs it a Service Day?
Work DayJob CalendarYes
HolidayJob CalendarYes
Calamity DayJob CalendarYes
Make-up DayJob CalendarNo
AttendanceAttendanceYes
SubstitutingAttendanceYes
DockAttendancenot if it is a full dock day


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