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STRS New Hire Report Options

This option allows users to create a New Employee Enrollment file to send to STRS.  STRS New Hire Report will create a report and can create a submission file for new employees and employees who have had a lapse in service.  A rehired retiree MUST be reported manually on the STRS website. The user will run STRS New Hire Report if they do not wish to enter the new employee enrollment information in the STRS website. 

  1. Enter the STRS New Hire Report Options if you choose to change the Report Title.
  2. Generate the Report by clicking on   
  3. Generate the submission file. There are 2 options available:
    1. To generate the submission file immediately:
      1. Click on  to send the Submission file immediately to STRS.
    2.  To generate the submission file at a later date:
      1. Click on  and then at a later time you can submit it to STRS.  At a later date you would perform the following:
        1. Find the STRS New Hire csv file and click the 
        2. Upload the file by clicking 
        3. Submit the file by clicking  




Criteria needed for an employee to be on the STRS New Hire report- An employee has to have a STRS =450 payroll item with the new employee box checked  and hold a position that has STRS as the retirement code and a Position Start Date (both found on the Position screen) must be within 180 days of the current date for the employee to be eligible for the report.

STRS New Hire Record Layout

Field
Nbr 

Field
Name 

Description
Start
Loc 
Field
Length 

Format

Required
Valid
Values 
1Record TypeIdentifies record for STRS Ohio processing 14Char(4)RequiredNM=New Hire
2Employer IdAssigned by STRS. (The first digit for city
school districts is the letter "c") 
54Char(4)RequiredSTRS Ohio Employer Nbr 
3First Date on PayrollDate employee starts work910Date
MM/DD/CCYY 
RequiredDate
4Social Security
Number
Social Security Number of employee199Integer(9)
ZZZZZZZZ9 
RequiredNumeric
5Last nameLast name of employee2825Char(25)RequiredNo punctuation except dash 
6First nameFirst name of employee5315Char(15)RequiredNo punctuation except dash 
7Birth DateBirth date of employee6810Date
MM/DD/CCYY 
RequiredDate
8GenderGender of employee781Char(1)RequiredF=Female
M=Male 
9AddressDelivery address7940Char(40)RequiredNo punctuation
except dash 
10City NameCity Name11920Char(20)Required
11State CodeUnited States Postal Service (USPS)
abbreviation for state 
1392Char(2)RequiredUSPS assigned State Code
** = Foreign address 
12Zip CodeCode assigned by United States Postal
Service (USPS) to identify a specific geographic
delivery area 
1415Integer(5)
ZZZZ9 
Required
(Domestic
address) 
Numeric
13ARPIdentifies higher education faculty eligible to
elect an alternative retirement plan (ARP). Note:
Only applicable to college & university employers 
1461Char(1)OptionalY= Eligible for ARP
N=Ineligible/Not applicable 
14Email AddressPrimary Email Address of Employee14750Char(50)OptionalNo punctuation except dash
15Phone NumberPhone Number of Employee19710

Integer(10)

ZZZZZZZZZ9

OptionalNo punctuation except dash
16Phone Number TypeType of Phone Number of Employee2071Char(1)Optional

C=Cell Phone

H=Home Phone

17ReservedSpace reserved for future use20849Char(49)ReservedSpaces

Total record length = 256


STRS New Hire Report Video


 
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