Payroll Item Refund is used to process a refund of a Payroll Item for an employee. For example, a Payroll Item Refund would be necessary if an employee had an insurance deduction withheld for $80.00 and it should not have been deducted. The Payroll Item Refund allows you to reimburse the total amount or a portion to the employee and reduce the amount sent to the deduction company.
To refund an employee, the amount must be set up in the employee's Payroll Item Error Adjustments field as a negative amount. If having to deduct more money from the employee, the amount will need to be a positive.
Once the amount is entered, go to Processing/Payroll Item Refund
Click on 'View' to view the Payroll Item to be refunded or 'Edit' to update the record
Select the employee to be refunded by enter athe box.
Then click on:
Bank Account: Can use theto select Bank Account for processing
Starting Check Number: Leave blank to automatically increment highest current number
Output Format: XML (Export)
Payment Option: Check Payment
ACH Electronic Payment
ACH Source: Use theto select ACH source for processing
File Name: A File Name will be automatically entered 'PayrollItemRefund2017/06/15.XML' or this can be modified by the users.
Once all has been selected, click onto process the output file for printing
Example .XML Check Payment:
<organizationName>JUNIT CITY SCHOOLS</organizationName>
<name>BROCKOVICH, ERIN H.</name>
<reportName>ERIN H BROCKOVICH</reportName>
<written1>Ten Dollars and 00/100 Cents</written1>
<voidMessage>Void After 90 Days</voidMessage>