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Mass Change

To add the Mass Change option, please click on the Mass Change documentation link to find the How to Steps:  Mass Change

 A Payee record must exist before creating a Payroll Item Configuration record.


The Payroll Item Configuration program allows you to add, change, delete, or view Payroll Item company information. The information contained in this program is used to print the Payroll Items company addresses from the Payee Information selection, on the Payroll Item checks and to determine how often the Payroll Item Configuration company is to be paid as well as other valuable information pertaining to this type of Payroll Item. Employee Payroll Item information is maintained in the Core/Payroll Items option.

The Payroll Item Configuration information is setup based on its Payroll Item type.  The following list alphabetically the Payroll Item Configuration types available:

  • Adoption Assistance
  • Annuity
  • Child Support
  • City Tax
  • Dependent Care Deduction
  • Employer SERS
  • Employer STRS
  • Federal Tax
  • Health Savings Account
  • Medical Savings Accounts
  • Medicare Tax
  • Ohio State Tax
  • OSDI Tax
  • Regular
  • Savings Bonds
  • SERS
  • SERS Annuity
  • SERS Buyback Annuity
  • Social Security Tax
  • State Tax (Other)
  • STRS
  • STRS Annuity
  • STRS Buyback Annuity

Once a Payroll Item Configuration Type is selected, assignment of a Payroll Item Code is necessary.  The code number selected is arbitrary except for certain restricted Code numbers that must be used with the Deduction Types shown in the table below:

Payroll Item Configuration CodeType
001Federal Tax
002Ohio State Tax
400SERS - Regular SERS retirement
450STRS - Regular STRS retirement
590Annuitized SERS retirement
591Annuitzed STRS retirement
690Board Pickup SERS retirement
691Board Pickup STRS retirement
692 (Medicare) and 693 (FICA)Regular Medicare/FICA tax and Board Pickup Medicare/FICA tax


Search/View Payroll Item Configuration

The Payroll Item Configuration Grid allows the user to search for existing Payroll Items. You can either enter in the Code or a few characters in any of the grid headings and all occurrences of that search will show up and then you can choose the item(s) you are wanting to view or edit.  Example - Payment Cycle is one of my grid options. If I type in %mont% (% is used as a wildcard) in the Payment Cycle field, all occurrences of any Payroll Item that is paid Monthly will appear. You can then click on the next to the Payroll Item Configuration record you are searching for to view the data relating to this Payroll Item Configuration record or click on the to edit the record or to delete the record.

Highlight Viewer

To use the 'Highlight Viewer', select the row in the grid to view.  The 'Highlight Viewer' on the right hand side will appear:

Create Payroll Item Configuration

  1. From the Core menu select 'Payroll Item Configuration'.
  2. Click on
  3. Select the Type of Payroll Item Configuration by clicking on the  key.
    • Adoption Assistance
    • Annuity
    • Child Support
    • City Tax
    • Dependent Care Deduction
    • Employer SERS
    • Employer STRS
    • Federal Tax
    • Health Savings Account
    • Medical Savings Accounts
    • Medicare Tax
    • Ohio State Tax
    • OSDI Tax
    • Regular
    • Savings Bonds
    • SERS
    • SERS Annuity
    • SERS Buyback Annuity
    • Social Security Tax
    • State Tax (Other)
    • STRS
    • STRS Annuity
    • STRS Buyback Annuity

Adoption Assistance

Field Definitions

  • Type Adoption Assistance will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field.
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Annuity type This question will be asked for all annuity Payroll Item records that you enter. It is critical that this field is coded correctly since it is used when processing W2's. Failure to enter the appropriate code will cause the annuities to be coded as 403(b). Contact the annuity company to get an official ruling on this question if you are not sure about the annuity type.
    • 401(a),STRS and SERS
    • 401(k)
    • 403(b)
    • 408(k)(6)
    • 457
    • 501(c)(18)(d)
    • Section 125, treated as non wages
    • Section 125, treated as wages
    • Other
  • Options
    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

    • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This option is not in use as of now)

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).
  • Payee Information
    • Payee selection is for the name of the company to which the Payroll Item is to be paid.

The Payee Information is a required field -

Annuity

Field Definitions

  • Type Annuity will be entered in the Type field.
  • Enter the Payroll Item Configuration code number in the Code field.

  • Enter the Payroll Item Configuration name in the Name field.

  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.

  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.

  • Payroll Items can be paid through PAYDED according to what Payment Cycle is entered. Payment cycle choices are as follows:
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Annuity type This question will be asked for all annuity Payroll Item records that you enter. It is critical that this field is coded correctly since it is used when processing W2's. Failure to enter the appropriate code will cause the annuities to be coded as 403(b). This deduction type is generally considered a Section 125, treated as non-wages. If a different annuity type is entered, a warning will be issued. Contact the annuity company to get an official ruling on this question if you are not sure about the annuity type.
    • 401(a),STRS and SERS
    • 401(k)
    • 403(b)
    • 408(k)(6)
    • 457
    • 501(c)(18)(d)
    • Section 125, treated as non wages
    • Section 125, treated as wages
    • Other
  • Object Codes
    • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
      in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
      The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
      The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
      Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and medicare (the board matches the 1.45% paid by the employee).
    • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
    • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members, but could affect anyone being paid from an object code outside the 110-169 range. See the
      Certified Object for more information.
  • Options
    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs.
    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

    • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).
  • Payee Information
    • Payee selection is for the name of the company to which the Payroll Item is to be paid.
    • The Vendor # refers to the USAS vendor number. When adding deductions, the vendor number on DEDAM can be a regular or a memo vendor.  Vendor numbers 900000-999999 are reserved for memo vendors. Only memo checks may be written to a vendor with a vendor number between 900000-999999. No printed check form is generated. If a vendor number is entered and the record added, the name, address, telephone number, and fax number, as they appear on the USASCN/VENSCN, will automatically be inserted into the proper DEDNAM fields. When a DEDNAM record is modified, if the first and second address lines are blank, the existing name, address, telephone number, and fax number will be overwritten by the information found on USASCN/VENSCN. If the address lines are not cleared prior to accepting the modification, the vendor information will not change.

      When PAYDED is processed, you are prompted to 'Combine deductions with the same vendor number on a single check.' If this option is selected, all deductions that have the same non-zero vendor number will be combined into one check (using the information from the vendor data for the check).

NOTE: If the district has not implemented employee ID's the SSN is the ID and the SSN will print if option "I" is chosen in DEDNAM.

Child Support

Field Definitions

  • Type Child Support will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field.
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles

Options

  • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
  • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
  • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

  • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

  • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

Payee Information

  • Payee selection is for the name of the company to which the Payroll Item is to be paid.

City Tax

Field Definitions

  • Type City Tax will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field.
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The tax entity code for the municipality should be entered in the Tax Entity Code field. This field is required for city filing of W2 data by tape or diskette.

CCA

  • If the W2 information for this Muncipality is to be reported using the Central Collection Agency (CCA), enter the appropriate three digit code for the city and description (city/village name) in the CCA fields. In the CCA field,  enter the appropriate three digit code for the appropriate agency. In the CCA Description field, enter the city name description for the appropriate agency. Select 'Report To CCA' if this municipality reports to CCA.  

RITA

  • If the W2 information for this Muncipality is to be reported using the Regional Income Agency (RITA), enter the appropriate three digit code for the city and description (city/village name) in the RITA fields. In the RITA Description, enter the city name description for the appropriate agency.

City Tax Annuity Options

  • Identify how the city honors annuities by checking the appropriate box in the various Honor Annuities fields. The city tax agency should be contacted when determining what type of annuities the city honors.


Options

  • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
  • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
  • Job Level 
  • Tax Employer Amounts -  If this prompt is checked, the amounts from the Payroll Item codes entered in the 'Tax Employer Amounts'  are treated as taxable wages for city and taxes are withheld each payroll.
  • Does this municipality Tax Non Cash Earnings?  Check if 'Yes'
  • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

  • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

  • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

Payee Information

  • Payee selection is for the name of the company to which the Payroll Item is to be paid.

Dependent Care

Field Definitions

  • Type Dependent Care will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field.
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Annuity type This question will be asked for all annuity Payroll Item records that you enter. It is critical that this field is coded correctly since it is used when processing W2's. Failure to enter the appropriate code will cause the annuities to be coded as 403(b). This deduction type is generally considered a Section 125, treated as non-wages. If a different annuity type is entered, a warning will be issued. Contact the annuity company to get an official ruling on this question if you are not sure about the annuity type.
    • 401(a),STRS and SERS
    • 401(k)
    • 403(b)
    • 408(k)(6)
    • 457
    • 501(c)(18)(d)
    • Section 125, treated as non wages
    • Section 125, treated as wages
    • Other

Ach Information

  • Ach Source - The ACH Source is used with the Health Savings Account (HSA) annuity type.  This field is optional.  If you wish to create an ACH tape file for HSA accounts, then a valid ACH Source must be selected from the list below.  If the ACH Source you need to select is not listed, it will need to be added under CORE/ACH SOURCE.

Object Codes

  • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
    in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
    The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
    The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
    Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and medicare (the board matches the 1.45% paid by the employee).
  • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
  • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members, but could affect anyone being paid from an object code outside the 110-169 range. See the
    Certified Object for more information.

Options

  • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
  • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
  • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs.
  • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

  • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

  • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

Payee Information

  • Payee selection is for the name of the company to which the Payroll Item is to be paid.

SERS and STRS - Board Pickup of SERS and STRS Retirement

The 690 deduction record is reserved for SERS and the 691 for STRS.

Field Definitions

  • Type SERS or STRS will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. (690 for SERS and 691 for STRS)
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Object Codes

    • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
      in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
      The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
      The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
      Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and medicare (the board matches the 1.45% paid by the employee).
    • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
    • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members, but could affect anyone being paid from an object code outside the 110-169 range. See the
      Certified Object for more information.

    Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • Job Level
    • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs.
    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

    • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

    Payee Information

    • Payee selection is for the name of the company to which the Payroll Item is to be paid.

Federal Tax

Field Definitions

  • Type Federal Tax will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • Job Level 
    • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs.
    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

    • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

    Payee Information

    • Payee selection is for the name of the company to which the Payroll Item is to be paid.

Health Savings Account

Field Definitions

  • Type Health Savings Account will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field.
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Annuity type This question will be asked for all annuity Payroll Item records that you enter. It is critical that this field is coded correctly since it is used when processing W2's. Failure to enter the appropriate code will cause the annuities to be coded as 403(b). This deduction type is generally considered a Section 125, treated as non-wages. If a different annuity type is entered, a warning will be issued. Contact the annuity company to get an official ruling on this question if you are not sure about the annuity type.
    • 401(a),STRS and SERS
    • 401(k)
    • 403(b)
    • 408(k)(6)
    • 457
    • 501(c)(18)(d)
    • Section 125, treated as non wages
    • Section 125, treated as wages
    • Other

Ach Information

  • Ach Source - The ACH Source is used with the Health Savings Account (HSA) annuity type.  This field is optional.  If you wish to create an ACH tape file for HSA accounts, then a valid ACH Source must be selected from the list below.  If the ACH Source you need to select is not listed, it will need to be added under CORE/ACH SOURCE.

Object Codes

  • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
    in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
    The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
    The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
    Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and medicare (the board matches the 1.45% paid by the employee).
  • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
  • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members, but could affect anyone being paid from an object code outside the 110-169 range. See the
    Certified Object for more information.

Options

  • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
  • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
  • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs.
  • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

  • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

  • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

Payee Information

  • Payee selection is for the name of the company to which the Payroll Item is to be paid.

Medical Savings 

Field Definitions

  • Type Medical Savings will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Object Codes

    • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
      in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
      The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
      The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
      Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and medicare (the board matches the 1.45% paid by the employee).
    • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
    • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members, but could affect anyone being paid from an object code outside the 110-169 range. See the
      Certified Object for more information.

    Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs.
    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

    • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

    Payee Information

    • Payee selection is for the name of the company to which the Payroll Item is to be paid.

Medicare Tax and Board Pickup of Medicare

Field Definitions

  • Type Medicare Tax will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Object Codes

    • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
      in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
      The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
      The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
      Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and medicare (the board matches the 1.45% paid by the employee).
    • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
    • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members, but could affect anyone being paid from an object code outside the 110-169 range. See the
      Certified Object for more information.

    Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • Job Level
    • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs.
    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

    • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

    Payee Information

    • Payee selection is for the name of the company to which the Payroll Item is to be paid.

Ohio State Tax


Field Definitions

  • Type Ohio State Tax will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment Cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

    • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

    Payee Information

    • Payee selection is for the name of the company to which the Payroll Item is to be paid.

OSDI Tax

Field Definitions

  • Type OSDI Tax will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment Cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

    • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

    Payee Information

    • Payee selection is for the name of the company to which the Payroll Item is to be paid.

Regular

Field Definitions

  • Type Regular will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field.
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • In the Designated Roth field the following options are available:
    • Contributions to 401K 
    • Contributions to 403B 
    • Contributions to 457B
    • None
      *Any deduction defined as a Designated Roth will be included on the employee's W2.

Object Codes

  • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
    in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
    The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
    The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
    Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and medicare (the board matches the 1.45% paid by the employee).
  • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
  • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members, but could affect anyone being paid from an object code outside the 110-169 range. See the
    Certified Object for more information.

Options

  • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
  • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
  • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs.
  • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

  • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

  • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

Payee Information

  • Payee selection is for the name of the company to which the Payroll Item is to be paid.

Savings Bond

Field Definitions

  • Type Savings Bond will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment Cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

    • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

    Payee Information

    • Payee selection is for the name of the company to which the Payroll Item is to be paid.

SERS and STRS Retirement - Regular

The 400 deduction code is reserved for SERS and 450 for STRS.

Field Definitions

  •  The type SERS or STRS will be entered in the Type field. 
  • Enter the Payroll Item Configuration number in the Code field. (400 for SERS, 450 for STRS)
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Object Codes

    • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
      in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
      The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
      The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
      Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and medicare (the board matches the 1.45% paid by the employee).
    • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
    • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members, but could affect anyone being paid from an object code outside the 110-169 range. See the
      Certified Object for more information.

    Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • Job Level
    • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs.
    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

    • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

    Payee Information

    • Payee selection is for the name of the company to which the Payroll Item is to be paid.

 Annuitized SERS or STRS Retirement

The 590 Deduction Code is reserved for SERS and the 591 for STRS.



Field Definitions


  •  The type SERS Annuity or STRS Annuity will be entered in the Type field. 
  • Enter the Payroll Item Configuration number in the Code field. (590 for SERS, 591 for STRS)
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Annuity type This question will be asked for all annuity Payroll Item records that you enter. It is critical that this field is coded correctly since it is used when processing W2's. Failure to enter the appropriate code will cause the annuities to be coded as 403(b). This deduction type is generally considered a Section 125, treated as non-wages. If a different annuity type is entered, a warning will be issued. Contact the annuity company to get an official ruling on this question if you are not sure about the annuity type.
    • 401(a),STRS and SERS
    • 401(k)
    • 403(b)
    • 408(k)(6)
    • 457
    • 501(c)(18)(d)
    • Section 125, treated as non wages
    • Section 125, treated as wages
    • Other
  • Object Codes

    • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
      in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
      The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
      The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
      Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and medicare (the board matches the 1.45% paid by the employee).
    • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
    • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members, but could affect anyone being paid from an object code outside the 110-169 range. See the
      Certified Object for more information.

    Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • Job Level
    • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs.
    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

    • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

    Payee Information

    • Payee selection is for the name of the company to which the Payroll Item is to be paid.


Annuitized SERS or STRS Buy Back


Refer to the chapter titled SERS/STRS Buy Back Procedures in the USPS User Guide for more information on this deduction type.


Field Definitions


  • Type SERS Buyback Annuity or STRS Buyback Annuity will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment Cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Annuity type This question will be asked for all annuity Payroll Item records that you enter. It is critical that this field is coded correctly since it is used when processing W2's. Failure to enter the appropriate code will cause the annuities to be coded as 403(b). This deduction type is generally considered a Section 125, treated as non-wages. If a different annuity type is entered, a warning will be issued. Contact the annuity company to get an official ruling on this question if you are not sure about the annuity type.
    • 401(a),STRS and SERS
    • 401(k)
    • 403(b)
    • 408(k)(6)
    • 457
    • 501(c)(18)(d)
    • Section 125, treated as non wages
    • Section 125, treated as wages
    • Other
  • Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

    • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

    Payee Information

    • Payee selection is for the name of the company to which the Payroll Item is to be paid.

Social Security Tax


Field Definitions


  • The type Social Security Tax will be entered in the Type field. 
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • Object Codes

    • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
      in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
      The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
      The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
      Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and medicare (the board matches the 1.45% paid by the employee).
    • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
    • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members, but could affect anyone being paid from an object code outside the 110-169 range. See the
      Certified Object for more information.

    Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • Job Level
    • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs.
    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

    • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

    Payee Information

    • Payee selection is for the name of the company to which the Payroll Item is to be paid.

State Tax - Other

Field Definitions

  • The type State Tax will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field.
  • Enter the Payroll Item Configuraton name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The employer state identification code is entered in the State ID field.


  • Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run it will not be withheld.

    • Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. (This is not yet available)

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).
  • Payee Information

    • Payee selection is for the name of the company to which the Payroll Item is to be paid.
  • State Annuity Options
    • Identify how the other state honors annuities by checking the various State Honor Annuities fields. The other state tax agency should be contacted when determining what type of annuities the state honors.

Payroll Item Configuration

Only fields that are allowed to be edited will be displayed.

  1. The Payroll Item Configuration Grid allows the user to search for existing Payroll Items. You can either enter in the Code or a few characters in any of the grid headings and all occurrences of that search will show up and then you can choose the item(s) you are wanting to edit.  Example - Payment Cycle is one of my grid options. If I type in %mont% (% is used as a wildcard) in the Payment Cycle field, all occurrences of any Payroll Item that is paid Monthly will appear.

  2. Find the Payroll Item you are wanting to edit and Click on  to edit the Payroll Item.
  3. Make desired change.
  4. Click onto save desired changes to the Payroll Item, click on to not post changes and return to the Payroll Item Configuration grid.

Delete Payroll Item Configuration

  1. The Payroll Item Configuration Grid allows the user to search for existing Payroll Items. You can either enter in the Code or a few characters in any of the grid headings and all occurrences of that search  will show up and then you can choose the item(s) you are wanting to delete.  Example - Payment Cycle is one of my grid options. If I type in %mont% (% is used as a wildcard) in the Payment Cycle field, all occurrences of any Payroll Item that is paid Monthly will appear.

  2. Find the Payroll Item you are wanting to delete and Click on  to delete the Payroll Item.

  3. Click on "delete" to confirm deletion if you do not want to delete this Payroll Item Configuration click .

 

Payroll Item Configuration Video

 

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