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Payroll Payments are a list of Payroll Checks and Direct Deposits for employees that were paid.  These can then be Voided, Un-voided and to Process Payments.

The Direct Deposits option are a list of Direct Deposits items.

Payroll Payment Checks are the list of just checks paid to the employees.  These can be Re-issued.  The Print Checks option is for creating the Output Form Files for printing and the Resequence Check option is for renumbering checks if damaged or entered in wrong. The 'Old Checks' can be Voided during this time.

Refund Payments are Refund of Deductions that were paid separately from a Regular Payroll. These can be Voided and Un-voided.

The Refund Payment Checks are the list of deduction checks refunded separately from an employee's regular payroll. These can be Re-issued.   The Print Checks option is for creating the Output Form Files for printing and Resequence Check option is for renumbering checks if damaged or entered in wrong.  The 'Old Checks' can be Voided during this time.

Payroll Payments

Under the Payroll Payments option, you can Void, Un-void and Print Payment Checks and Direct Deposits.

Highlighter view

Click anywhere on the employee's line to view:

Void

To void a payroll Payment, select the Payment Number and click on .  After check is voided,  update the USAS side by posting a receipt/reduction of expenditure to the accounts for the amounts of the void.



Enter in the Void Date and click on 

image2017-12-5_10-10-55.png


Un-void

To Un-void a payment, select the Payment Number and click on .


If employee has multiple Pay Distributions, a new screen will appear.  

Select the Transactions to Un-void.  Making sure the Payment Total and Selected payment Transaction Total equals.  If not equal, an Error will occur:

Print Payment Checks and Direct Deposits - **NOTE** Reprinting checks here will show the Pay Stub detail**

Select all Checks/Direct Deposits to print and click on  .

**NOTE** Reprinting checks here will show the Pay Stub detail**



or if wanting to reprint a single Check or Direct Deposit notice, check next to the employee and click on .


Processing:  Checks

                       Direct Deposits

Output Format: XML (Export)

                           PDF (Print)

Sort By:  Use the Dropdown option to select your sorting option

File Name:  XML (Checks.xml)  (DirectDeposits.xml)

                    PDF (Checks.pdf)  (DirectDeposits.pdf)

Check Form:  Only is an option for PDF format

Once all selections have been made, click on  or to cancel select .

Example of a Direct Deposit .PDF

Example of a Direct Deposit .XML

Example of a Payroll Payments Check.pdf

Direct Deposits

The Direct Deposits option are a list of Direct Deposit items.  From here you can Save or open the file:

Issue Date = Pay date
Transaction Date = System date
Pay date = Pay date from the payroll


Print or ReSubmit Direct Deposits

To create an ACH ReSubmission file for one employee, click on.  

ACH_1000083_ReSubmission.txt:

Reissue

Void Direct Deposit & Reissue as Check

To Reissue a Direct Deposit as a check , select the employee and click on 


The Bank Account and Routing Number will automatically show.  Click on Generate File or Cancel to Exit

A Print checks option will be created:


Select the employee and click on :


Enter in the Printing selections:

Print Selected Checks options:

Output Format:  .XML (Export)

                             .PDF (Print)

File Name:  Checks.xml

                    Checks.pdf

Form:  Select from drop down what form file to use to print the check (Only for PDF Output Format)

Click on  to create printing file or Done to exit out.

Checks.XML example:

Check.PDF example:



Payroll Payment Checks

Have the options to Re-issue, Print and Resequence checks. 

Issue Date = Pay date
Transaction Date = System date
Pay date = Pay date from the payroll


Re-issue Payroll Payments

Select the check to Void & Re-issued


The next available New Check Number will be used. If you click on the New Check Number box, it will bring up what Position this check was for. The Old check will be voided at this time. Select the Bank Account from the drop down box and enter in a Reissue Date and Click on Confirm or Cancel to Exit:

Print Checks

Select Checks to be printed


Click on the 'Print Checks' option

Output Format: XML (Export)

                           PDF (Print)

File Name:  XML (Checks.xml)

                    PDF (Checks.pdf)

Form:  Only is an option for PDF format


Once all selections have been made, click on  or to cancel select .

Example of a Payroll Payments Check .PDF


Example of the Payroll Payments Check .XML


Resequence


Enter in Original Start Number of bad checks. This is a required field.

Enter in Original End Number of bad checks.  This is a required field. 

Enter in the New Start Number.  This is a required field.

There is an option to  at the same time they are being Resequenced.  If left unchecked, the bad checks will NOT be voided.

Once all data has been entered, select  ,  or  to Exit.



Once all data has been verified, select 



Report Creation

To create a report from the Grid, please click on the Report documentation link to find the How to Steps: Report


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