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The File Archive view has 3 tabs:  Payroll Archive, Pay Form Archive (for pay slips) and W2 Archive.  Once the module is installed (SYSTEM/MODULES/FILE ARCHIVE MODULE), everyone will see File Import and File Archive in the menu (due to how the permissions are structured).  ADMIN/GM/USPS STANDARD users will, by default, be able to view all 3 types.  The users will be able to see a listing for "sets" of files.  For instance, W2 Archive will have a list of years - when they select a year, a listing of the individual files will be available in the highlight viewer (when row is selected) and then be able to download individual files.


To View Imported and Archived data, go to Utilities/File Archive


Payroll Archive - Imported Payroll CD information from Classic and Present Payrolls Reports from Redesign

Pay Form Archive - Past Pay Slips for employees from Classic

W2 Archive - Past W2's for employees from Classic

Payroll Archive

Click on the Payroll to show the available reports included in the file.  Click on  to save the file:

**Note** Only Administrators can Delete File sets  **

View Payroll Archive Reports

To view Payroll Archive Reports, click on  next to the report:

The Reports will be listed in .pdf form. Certain users can View, Edit, Delete and Download these reports. 

**Note** Standard Users can only View and Download

Group Managers can View, Edit, and Download

Administrators can perform all tasks


To View a Payroll Archive File Info, click on

To Edit a Payroll Archive File Info, click onand then click onor Cancel to exit without saving updates:

To Delete a Payroll Archive File Info, click on  **Only Administrators are allowed to delete**

To Download and Save a report, click on  next to your selected report. 

Payroll Archive Report Bundles

For a printable version of the Payroll Archive Report Bundles spreadsheet, click here.

Payroll Archive CategorySSDT Supplied Payroll Archive Report Bundle NameUser Action that triggers the EventName of Event triggeredReports Saved and Submission FilesEvent also triggers creation of reports  
ACH SubmissionSSDT ACH Submission Report ArchiveACH or HSA ACH Submission file is generatedAchSubmissionCreatedEvent

ACH Submission Report

ACH Submission File

ACH HSA Submission Report

ACH HSA Submission File


Benefit Accrual

SSDT Benefit Accrual Report Archive

SSDT Personal Leave to Pay Report Archive

SSDT Personal to Sick Leave Report Archive

SSDT Part Time Sick Leave Accrual Report Archive

SSDT Reset Personal Leave Report Archive

Benefit Accrual Actual Report is generated

Convert Personal Leave to Pay Actual Report is generated

Convert Personal to Sick Leave Actual Report is generated

Part Time Sick Leave Accrual Actual Report is generated

Reset Personal Leave Actual Report is generated

BenefitAccrualEvent

ConvertPersonalLeaveToPayEven

ConvertPersonalToSickLeaveEvent

PartTimeSickLeaveAccrualEvent

ResetPersonalLeaveEvent

Benefit Accrual Report

Convert Personal Leave to Pay Report

Convert Personal to Sick Leave Report

Part Time Sick Leave Accrual Report

Reset Personal Leave Report


Calendar Year Reports





SSDT Calendar Year End Report Archive






User closes the December Posting Period






CalendarYearCloseEvent







Attendance Journal Report

Leave Balance Report

Payment Transaction Status Report

Employee Master Report

Earnings Register



If you close Calendar Year End it will automatically produce File Archive Reports for:

  • Month-End reports
  • Quarter-End reports
  • Calendar Year-End reports

Calendar Year Reports - W2 Reporting

SSDT W2 Submission Report ArchiveUser creates a submission fileW2SubmissionCreatedEvent

W2 Report (only when SSA submission file generated)

W2 Submission File


Employer DistributionsSSDT Employer Distributions Submission Report ArchiveEmployer Distributions are submitted to USASEmployerDistributionsSubmissionEvent

Employer Distributions Report


Employer Retire ShareSSDT Employer Retire Share Submission Report ArchiveEmployer Retire Share is submitted to USASEmployerRetireShareSubmissionEventEmployer Retire Share Report
Fiscal Year ReportsSSDT Fiscal Year End Report ArchiveUser closes the June Posting PeriodFiscalYearCloseEvent

Attendance Journal Report

Benefit Obligation Report by Account

Benefit Obligation Report by Employee

Leave Balance Report

Payment Transaction Status Report

Earnings Register

Wage Obligation Report by  Account

Wage Obligation Report by Employee


Fiscal Year Reports -

STRS Advance

SSDT STRS Advance Reports ArchiveUser creates a submission fileSTRSAdvanceSubmissionEvent

STRS Advance FYTD Report

STRS Advanced Positions Report

STRS Non-Advanced Positions Report

STRSAD2006.txt


Leave ProjectionSSDT Leave Projection Submission Report ArchiveLeave Projection is submitted to USASLeaveProjectionSubmissionEventLeave Projection Report
Monthly ReportsSSDT Month End Report ArchiveUser closes any Posting PeriodPostingPeriodCloseEvent

Attendance Journal Report

Leave Balance Report

Payment Transaction Status Report

STRS Monthly Report


ODJFS Reporting

SSDT ODJFS New Hire Submission Report Archive


SSDT ODJFS Submission Report Archive

ODJFS New Hire submission file is generated


ODJFS submission files is generated

OdjfsNewHireSubmissionCreatedEvent


OdjfsSubmissionCreatedEvent

ODJFS New Hire Report

ODJFS New Hire Submission File

ODFJS Report

ODJFS Submission File


Payee Payment DetailSSDT Payables Posted Report ArchiveOutstanding Payables are PostedPayablesPostedEvent

Payable Detail Report

Payable Summary Report

Payables Payment Report (if Checks included)

Check Payment Detail (PDF) (if Checks included)

Check Payment Detail (XML) (if XML output chosen)


Payroll Payment DetailSSDT Payroll Payment Detail Report Archive

Checks or Direct Deposit Notices are printed or

XML generated, or Email Direct Deposit Notices

are scheduled.

PayrollPaymentDetailEvent

Checks.PDF (if Checks PDF or XML generated)

Checks.XML (if XML output chosen)

Direct Deposits.PDF (if Checks PDF or XML generated)

Direct Deposits.XML (if XML output chosen)

Direct Deposits.PDF (if Email notices scheduled)


Per Pay ReportsSSDT Payroll Posted Report ArchivePayroll posting completes successfullyPayrollPostCompletedEvent

Pay Report

Budget Distribution Report

Payroll Account Distribution Detail Report

Pay Amount Summary Report

Payroll Item Detail Report


Quarterly ReportsSSDT Quarter End Report ArchiveUser closes the last Posting Period of a given QuarterQuarterCloseEvent

Attendance Journal Report

Leave Balance Report

Payment Transaction Status Report

Employee Master Report

Earnings Register

Quarter Report

If you close Quarter-End, it will automatically produce File Archive reports for:

  • Month-end reports
  • Quarter-End reports
SERS Reporting

SSDT SERS New Hire Submission Report Archive


SSDT SERS Per Pay Submission Report Archive


SERS Surcharge Account Report

SERS New Hire submission file is generated


SERS Per Pay submission file is generated


SERS Surcharge Account Report is generated

SersNewHireSubmissionCreatedEvent



SersPerPaySubmissionCreatedEvent



SersSurchargeAccountEvent

SERS New Hire Report

SERS New Hire Submission File

SERS Per Pay Report

SERS Per Pay Submission File


SERS Surcharge Account Report


STRS Reporting

SSDT STRS New Hire Submission Report Archive


SSDT STRS Submission Report Archive

STRS New Hire submission file is generated


STRS Submission file is generated

StrsNewHireSubmissionCreatedEvent


StrsSubmissionCreatedEvent

STRS New Hire Report

STRS New Hire Submission File

STRS Report

STRS Submission File


Pay Form Archive


Click on the Pay to show the employees included in the file.  Click on  to save the file:


W2 Archive


Click on 2018 Tax Year and Click on  to save the file:

To Open or Save, click on  next to the employees name

Multiple file Delete option

Select the box  and click on  to delete all archived files or select a few to delete.  Then click on    Delete to delete selected files or Cancel to exit.


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