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 EMIS Checklist

  1. ___ Import this EMIS Demographic Data Report to Reports/Report Manager or create a report from the Employee grid Report option to verify Employee Demographic EMIS (CI)  elements will be included from the Employee records when the SIF data collection is processed. EMIS Guide Section 3.3 Staff-Demographic (CI) Record   

                Verify              Identification- Number, SSN, Credential ID     

                                       Name-Last Name, First Name, Middle Name, Suffix     

                                       DatesBirth Date, Last Paid Date, Termination Date         

                                      General- Gender, Report to EMIS

                                      ExperienceAuthorized Experience, Principal Experience, Total Experience                     

                                      Race- Primary Race, American Indian Alaska Native, Asian, Black, Hispanic Latino Option, Native Hawaiian

                                      Pacific Islander, White     

                                      State Reporting- ECE Qualification, Degree Type, Non-Certificate Employer ID, Semester Hours                                                                               

        

                                                                                                                                                                          

        2.___ Enter in any Long Term Illness data on the Employee record (Long Term Illness is 15 or more consecutive absence days.)   

        3.___ Verify that all Years of Experience (Authorized, Total and Principal) have been previously incremented for Initial Report Period L for the fiscal year on the Employee record. 

        4 ___ Import the following Position and Compensation Reports to Reports/Report Manager or create Reports from the Position and Compensation grid to verify Staff Employment EMIS (CK) elements will be included from                  the Position or Compensation records when the SIF data collection is processed-EMIS Guide Section 3.4 Staff Employment (CK) Record

        EMIS Active Position Report-

                  Verify              Position #, Position Description, Job Status

                                         Employee/Identification-Number,

                                         Employee/Name- Last Name, First Name,

                                         Employee-Extended Service, FTE,

 EMIS Related Information-Reportable to EMIS, Position Code, State Reporting Appointment Type, Position Type, Position Status, Special Education FTE, Low Grade, Separation   ReasonParaprofessional, High   Quality Professional Development, High   GradeSeparation Date, Paraprofessional Hire Date, Building IRN 

 Funding Source- Assignment Area, Funding Source Code 1, Percent 1, Funding Source Code 2, Percent 2, Funding Source 3, Percent 3

        EMIS Inactive Position Report (After creating csv can filter to remove any  Termination date before current fiscal year. )

                 Verify              Position #, Position Description, Job Status

                                        Identification-Number

                                       Name- Last Name, First Name

                                       Dates- Termination Date

Employee-Extended Service, FTE

EMIS Related Information-Reportable to EMIS, Position Code, State Reporting Appointment Type, Position Type, Position Status, Special Education FTE, Low Grade, Separation ReasonParaprofessional, High Quality Professional Development,High GradeSeparation Date, Paraprofessional Hire Date, Building IRN

Funding Source- Assignment Area, Funding  Source  Code 1, Percent 1, Funding Source Code 2, Percent 2, Funding Source 3, Percent 3

Position Date- Stop Date

EMIS Active Contract Compensation Report  

                             Compensation- Type, Unit Amount, Contract Work Days, Hours in Day

                             Date Range- Compensation Start Date, Compensation Stop Date

                             State Reporting- Reportable to EMIS

                             Position- Position #, Position Description, Job Status

                             Identification- Number

                             Name- Last Name, First Name 

                             Contract- Contact Amount, Pays in Contract   

EMIS Inactive Contract Compensation Report 

                             Compensation- Type, Unit Amount, Contract Work Days, Hours in Day

                             Date Range-Compensation Start Date, Compensation Stop Date

                            State Reporting- Reportable to EMIS

                            Position- Position #, Position Description, Job Status

                            Identification-Number

                            Name- Last Name, First Name 

                           Contract-Contact Amount, Pays in Contract

EMIS Active Non Contract Compensation Report

                             Compensation-Type, Pay Unit, Unit Amount, Hours in Day

                             Date RangeCompensation Start Date, Compensation Stop Date

                             State Reporting- Reportable to EMIS

                             Position- Position #, Position Description, Job Status

                             Identification-Number

                            Name- Last Name, First Name 

EMIS Inactive Non Contract Compensation Report                          

                            Compensation-Type, Pay Unit, Unit Amount, Hours in Day

                            Date RangeCompensation Start Date, Compensation Stop Date

                            State Reporting- Reportable to EMIS

                            Position- Position #, Position Description, Job Status

                            Identification-Number

                           Name- Last Name, First Name 

         5. ___ Verify that all Supplemental (8XX) Compensations (contract and non contract) records have been created and the Reportable to EMIS flag is set checked.

 6. ___ If applicable-verify that any CC (Contact Only Staff Records) are created under Core/EMIS Entry/EMIS Contracted Service (CC). See- EMIS Guide Section 3.6 Contract-Only Staff (CC) Record for reporting data requirements for CC records.                                                                                                                                                

        7. ___ Create an EMIS Contacted Service (CC) Extract file for uploading to the SIF data collector.                                                                                                                                                                                                                               

8.___ If applicable-verify that any CJ (EMIS Contractor Records) are created under Core/EMIS Entry/EMIS Contractor CJ. – See- ODE EMIS Guide Section 3.5 Contractor Staff Employment (CJ) Record for reporting data requirements for CJ records.                                  

        9. ___ Create an EMIS Contractor Staff Employment (CJ) Extract file for uploading to the SIF data collector.                                                                                                                                                                                                        

      10.___ Verify all attendance and absence for employee

       11.___ Populate any value needed in EMIS override fields (Go to Positions under EMIS Related Information - Contract Amount/Contract Work Days/EMIS Override Hours In the Day or you can use Mass Load creating a    spreadsheet using the format 'Excel-FieldNames' from the Position grid, including Number, Pos#, Contract Amount, Contract Work Days, Hours In the Day. 

      12.___ Import the EMIS List report from the Public Shared USPS-R Reports Library. (Note- This report lists employees with their compensation and position flags. Also lists employee's position information.)

       OR run the EMIS Reports for Employee and Position.

      13.___ For any employee that will be leaving the district enter a Separation Date and Separation Reason on the Position record. This will then be reported for the EMIS Fiscal Year that is closing.


                                                                                                                                                                                                                                                                                                

   


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