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***Note***  In order to see 'Employer Retirement Share' option, go to SYSTEM/MODULES and click on  and then click on 'Click here to refresh page'. Turning this Module on will also turn on the 'Employer Retirement Share Submission' option under USAS Integration.

Employer Retirement Share distributes the board's retirement share by allocating amounts to non-general (non-001) fund accounts at a flat 14% rate of the current payroll items paid. Any remaining amount is then allocated to the general fund (001) accounts by prorating to each account based on the current payroll items paid. Employer Retirement will not create accounts if they don't exist. It will use USPS Mapping for the accounts. The object codes are used from the payroll item configuration and mapping. 

The distribution amounts given in the State Foundation distribution are entered into the 'STRS and SERS Amount to Distribute' fields. Based on the amounts entered, the report then gathers the payroll items data for the current processing month by looking at the Payroll Items paid on the following pertinent salary accounts:

Certificated object codes:

  • 110, 111, 112, 113, 114, 119, 120, 121, 122, 123, 124, 125, 126, 127, 129, 130, 131, and 139

Non-Certificated object codes

  • 140, 141, 142, 143, 144, 149, 150, 151, 152, 153, 154, 155, 156, 157, 159, 160, 161, 169, 170, 171, 172, 179, and 190

To create an Employer Retirement Share report for viewing, go to CORE/REPORTS/EMPLOYER RETIREMENT SHARE:

Report Options

  • The default report file name is Employer Retirement Share Distribution Report.  The text file name can be changed at the Report Title prompt.
  • Enter a Begin and End Date.  This field is mandatory. 
  • The STRS Amount to Distribute must be entered. (Zero values may be entered if only processing for one retirement system).
  • The SERS Amount to Distribute must be entered. (Zero values may be entered if only processing for one retirement system).
    • To calculate each detail line on Employer Retirement Report-- 

1. Subtract out the non 001 account funds (Original and prorated amounts because these are not prorated---same amount in both columns) from the Original TOTAL and Pro-rated TOTAL. 
2. Calculate pro-rated percentage = Total Pro-rated amount from step 1 divided by Total Original amount from step 1. Keep decimals (Redesign keeps up to 10 places after decimal point). I kept 5 places after decimal. 
3. Now take percentage from step 2 and multiply it by the original detail line amount and that should give you the pro-rated detail amount. 

    •  In my example the total original amount was $30,414.60 and the total Pro-rated amt was $35,000. There were two funds that didn't start with 001 and it totaled $1,231.04. 

$30,414.60 - $1231.94 = $29,183.56 
$35,000 - $1231.04 = $33,768.96 
2. $33,768.96 / $29,183.56 = 1.15712 
3. 1.15712 * $140.00 = $161.9968 = $162.00 
1.15712 * $71.51 = $82.7457 = $82.75 
1.15712 * $205.93 = $238.2857 = $238.29 

  • Click on  to create the report.

Employer Retirement Share Distribution Report


Post to USAS

Go to USAS Integration

Employer Retirement Share Submission

To create a Submission Preview file:

  • Enter in Begin and End Dates
  • The STRS Amount to Distribute must be entered. (Zero values may be entered if only processing for one retirement system).
  • The SERS Amount to Distribute must be entered. (Zero values may be entered if only processing for one retirement system).
  • Click on  to preview file

Once Submission file has been reviewed and ready to submit to USAS:

  • Click on to post to USAS

Corrections to Employer Share of Retirement File in USAS

Once submitted to USAS, in pending transactions option under TRANSACTIONS menu in USAS-R, the Employer Share of Retirement Submission File and Employer Distribution Submission file posting that are coming from USPS-R, once posted in USAS-R,  will create disbursements.  Any adjustments in what was expended to those accounts needs to be done after the fact through the 'distributions/error corrections' option under the 'TRANSACTION' menu.

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