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The EMIS Entry Screen holds the EMIS related Employee (CI) and Position (CK)  records. Tabs can also be setup to hold the Contract Only Staff (CC)  records as well as the Contractor Staff Employment (CJ) records. To implement the tabs for the Contract or Contractor data the EMIS Contracted Service module and EMIS Contractor module will need to be installed through the System/ Modules option 


EMIS only employees should use the EMIS Entry Screen to enter the data for EMIS.  This screen will give them access to the EMIS reportable fields. Districts can create or choose roles for employees by using SYSTEM/ROLE option.  Once created, employees can then be given access to the EMIS Entry screen by using the SYSTEM/USER. 

SIFF Data Collector - If the employee is archived, then the employee and position/compensations will not be included, even if the compensation is not marked as archived. Marking the employee as archived keeps everything from being in the collection.

 If an individual compensation is marked as archived, but the employee is not archived, then the compensation will not be included because it is archived, but the employee will be included, provided the 'Report to EMIS' flag is true.


Search/View EMIS Entry Screen

If additional columns on the grid are needed this can be done by clicking on the  key in the upper right hand corner of the grid and check marking the column header name(s) you want included on the grid. The order of the columns can be changed by simply dragging them to the desired location.

The EMIS Entry Grid allows the user to search for existing employees. You can either enter in the Name or a few characters in any of the grid headings and all occurrences of that search will show up and then you can choose the item(s) you are wanting to view or edit.  Example - First Name  is one of my grid options. If I type in %San% (% is use as a wildcard) in the First name field, all occurrences of anyone with  San in the first name will appear. You can then click on the to view or  to edit next to the desired EMIS Entry record.

Highlight Viewer

To use the 'Highlight Viewer', select the row in the grid to view.  The 'Highlight Viewer' on the right hand side will appear:

Archived Employees

To Include Archived Employees in the grid, click on .

EMIS Employee Entry (CI)

When in the EMIS Employee Entry tab, search for the desired employee by typing in either the employee Number or type in a few characters of either the first name in the First name box or last name in the Last Name box.

All occurrences of this name will appear. You can then click on the desired employee to open up the Employee EMIS record to view  or edit    If using the edit option your modifications can be made and then click  to save your changes. If do not wish to keep the changes you made click  

EMIS Position Entry (CK)

When in the Position EMIS Entry tab,  search for the desired employee by typing in either the Employee Number or type in a few characters of either the first name in the First name box or last name in the Last Name box.

All occurrences of this name will appear. You can then click on the desired employee to open up the Position EMIS record to view  or edit    If using the edit option your modifications can be made and then click  to save your changes. If do not wish to keep the changes you made click  

CK Calculations from USPS

To see the calculations of CK records in USPS, please click here for a printable version.


CK calculations from USPS


Calculation A:

If EMIS override field for hrs in day (CK160) > 0

                Use this for Length of work day  (CK160)

Else

                Use regular USPS hrsinday for length of work day  (CK160).


Calculation B:

If EMIS contract work days override field > 0

                This amount is reported in scheduled work days (CK170)

Else if contract amount field in USPS > 0

                This amount is reported in scheduled work days (CK170).


Calculation C:

If extended service days (CK210) > 0

                Subtract extended service days from scheduled work days (Ck170) and report the result in (CK170) Scheduled work days.



By default, the salary type (Ck180) = “A”.


If EMIS contract amount override field > 0

                This amount is reported in (CK190) pay amount

Else if contract amount field in USPS > 0

                This amount is reported in (CK190) pay amount.


If resulting pay amount (CK190) = 0

If hourly job in USPS

                                Report unit amount from USPS in (CK190) pay amount

                                Set salary type (ck180) = “H”.

                If daily job in USPS and hours in day > 0

                                Divide unit amount (daily rate) / length of work day (from above calculation A)

                                                Report result in (ck190) pay amount

                                Set salary type (ck180) = “H”.

                Else If daily job in USPS and work days > 0

Multiply unit amount (daily rate) by work days (from above calculation B & C) and report result in (CK190) pay amount

                                Set salary type (CK180) = “A”.


Any other combination generates an error in USPS and the software reports zeroes as the (CK190) pay amount.


SIF Data Collection

When a SIF collection is performed on the staff data, the Local Contract Code and an alpha character will show in the local contract code as a reference to the compensation the CK record is for.  In redesign, each compensation that is reportable to EMIS is reported separately within the position collection.  So the local contract code gets set to the position number the compensation is for, followed by an alpha character.  This was setup  inside the USPS EMIS SOAP bridge that is used to gather the data from redesign when a collection is done.  The local contract code that is assigned to a compensation can also be viewed in redesign on the compensation screen under the State Reporting section.  The local contract code field is displayed and shows the code that was assigned during the collection.

If there are 2 reportable compensations for the same position the local contract codes would be 1a and 1b.



EMIS Contractor (CJ) - Contractor Staff Employment Record

In order to create Contractor (CJ) records a module must be turned on that will allow you to see the EMIS Contractor (CJ) option on the EMIS Entry Screen. To turn this module on go to System/Modules and click on the   next to the      A message will appear  confirming that the EMIS Contractor (CJ) option is installed.                        

To modify an existing CJ record, when in the EMIS Contractor (CJ) tab, search for the desired employee by typing in either the employee Number or type in a few characters of either the first name in the First name box or last name in the Last Name box.

All occurrences of this name will appear. You can then click on the desired employee to open up the EMIS Contractor record to view  or edit    If using the edit option your modifications can be made and then click  to save your changes. If do not wish to keep the changes you made click  .

If you wish to create a new Contractor (CJ) record click the  key. You can then enter in the Employee, Position, Compensation, IRN, Position Code and FTE. Click to complete the record creation. If you do not wish to create this record you can click the  key.

Extract CJ Data

To create an Extract CJ Data file, click on  

EMIS Contracted Service (CC) - Contract Only Staff Record

To modify an existing CC record, when in the EMIS Contracted Service (CC) tab, search for the desired record by typing in either the Federal tax ID or a few characters of the Contractor Name.

You can then click   to view the record or click to edit the record.   If using the edit option your modifications can be made and then click  to save your changes. If do not wish to keep the changes you made click  

When in the EMIS Contracted Service (CC) tab, to add a new EMIS Contracted Service (CC)  record click Populate all fields and click to add this record. If you do not wish to add this record click

Extract CC Data

Once all data has been entered and Saved, click on  and save

EMIS Redesign Field Names and Locations


Mass Change

To add the Mass Change option to the EMIS Contracted Service (CC) record, please click on the Mass Change documentation link to find the How to Steps: Mass Change

Report Creation

To create a report from the Grid, please click on the Report documentation link to find the How to Steps: Report




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