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Job Calendars should be set up in advance

Pay Group should be set up in advance

Position Templates should be set up in advance

Payroll Items (Deductions) Templates can be set up in advance


Begin:

CORE/EMPLOYEE (BIOSCN/DEMSCN)

  • Click +CREATE
  • ENTER:
    • Number (ID Number district uses; will Auto Assign if set up)
    • SSN
    • Enter Crdential ID if applicable (Certified employee)
    • EMIS ID - Leave Blank
    • Last Name
    • First Name
    • Primary Email
    • Email Direct Deposit
    • Address/Phone
    • Marital Status
    • Check box if employee is eligible for Retirement
    • Gender
    • ODJFS Reportable
    • Part Time Employee-Check box
    • Report to EMIS-check if reportable
    • Birthdate
    • Hire Date
    • ODJFS Hire Date
    • Enter Authorized Experience (required)
    • Enter in Principal Experience (required if applicable)
    • Enter in Total Experience (required)
    • Primary Race (Dropdown)
    • Hispanic/Latino Option (choose from Dropdown)
    • ECE Qualifications (If applicable)
    • Degree Type
    • Enter in a Non-Certificate Employee ID (ZID Number) if available. If not, leave blank and filed will be populated when SIF data collection is processed
    • Choose Other Credentials (If Applicable)
    • Enter Semester Hours for licensed employee (required)
    • Click on SAVE

CORE/EMPLOYEE (BRWSCN)

Once an Employee is added, the employee can be accessed on the Dashboard (in the box on the upper right side of the screen).  The Dashboard is similar to BRWSCN

Go to Employee Dashboard

Search and select a new employee  

POSITION (POSSCN) -Can also be accessed under Core

  • Click POSITIONS
  • Click +CREATE
  • Position# (re: Job 1, 2, etc)
  • Choose the desired TEMPLATE
  • ENTER
    • Position Description
    • Job Status (required) 
    • Pay Group (Make note to add all necessary information)
    • Appointment Type
    • Building Codes (i.e job status, appt type, FTE, retirement code, etc)
    • FTE
    • Hire Date
    • Start Date
    • Retirement Code
    • Select Personal, Sick or Vacation Leave (If applicable)
    • Reportable to EMIS (If applicable)
    • Enter 'EMIS Related Information' (If applicable)
    • Contract Amount
    • Contract Workdays
    • Hours in the Day
    • Building IRN
    • Assignment Area
    • Click on SAVE;   Click on X to close page
    • Click on the EYE beside name to view the record you added

COMPENSATION (JOBSCN)-Can also be accessed under Core

  • Click on  Compensations
  • Click on +CREATE /Select Position and Compensation Type
  • ENTER:
    • Compensation Start Date( Required to determine Work days)
    • Compensation End Date (Required to determine work days)
    • Description (Something to identify this compensation i.e. FY17)
    • Label (Job Title)
    • Pay Plan (Biweekly, Bimonthly)
    • Pay Unit (Daily/Hrly)
    • Retirement Hours
    • Unit Amount (Hourly Rate)
    • Contract Amount
    • Contract Obligation
    • Contract Work Days (automatically populates)
    • Pay Per Period (automatically populates)
    • Pays in Contract
    • Check box next to Stretch Pay
    • Calendar Start Date - (Required field for ODJFS reporting)
    • Stop Date (Leave Blank)
    • Hours Per Day (Required to determine hourly rate)
    • Click on SAVE; Click on X to close page
    • Click on the EYE beside name to view the record you added

PAY ACCOUNT-Can also be accessed under Core

  • At Employee Dashboard Select Payroll Accounts
  • Click +Create 
  • ENTER
    • Choose the Position from Dropdown and Click CONTINUE
    • Click +ADD
    • Select Payroll Expenditure Account from dropdown
    • Rate Type
    • Charge amount or Percent
    • Enter in a Maximum amount to charge (if applicable)
    • Status (Active)
    • Check box next to Leave Projection (if used in your district)
    • Check box next to Employer Distribution (if subject to Board Distribution)
    • Start and Stop Dates can be added
    • Sort Order ( 1 allows priority of fixed amount accounts
    • Click on SAVE. Click on X to close page

LEAVES-Can also be accessed under Core

  • Click Leaves/+CREATE
  • ENTER
    • Sick Leave Detail Information
      • Accum Per Month
      • Leave Unit (Daily, Hourly)
      • Maximum Leave Amount
    • Personal Leave Detail Information
      • Accum Per Month (Leave Blank)
      • Leave Unit (Daily, Hourly)
      • Maximum Leave Amount
      • Reset Value
    • Vacation Leave Details
      • Accum Per Month
      • Leave Unit (Daily, Hourly)
      • Max Leave Amount
    • Click on SAVE; Click on X to close page

LEAVE ACCUMULATION

  • Go to Core/Leaves/Accumulations
  • Click Create
  • Find Employee-type in a few characters of the name or number and then click on the employee name.
  • Choose the Leave type (dropdown)
  • Leave Unit automatically populates
  • Enter in a Description (if desired)
  • Enter in the Length of the Accumulation
  • Choose or enter a Transaction Date
  • Click Save 
  • Go to Leaves, find the employee and the balance will be updated by the accumulation entered.

PAY DISTRIBUTIONS-Can also be accessed under Core

  • Click Payroll Distribution/+CREATE
  • Click +Add Payroll Distribution
  • Select DIRDEP
  • Continue
  • ENTER
    • Deduction Code (7XX)
    • Account Number
    • Select Fixed or Percent (Percent)
    • Rate (100)
    • Select Direct Deposit Type (Automated Deposit/ Demand Credit Records)
    • ACH Destination
    • ACH Source (Payroll ACH Transfer Code 001)
    • Click on SAVE; Click on X to close page

PAYROLL ITEMS  (DEDSCN)  (Example: 001, 002, etc...)-Can also be accessed under Core

  • Click Payroll Items
  • Click +CREATE
  • Add all Deduction Items individually
  • Click on SAVE after each one

Once these steps are completed the employee is entered into system




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