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Pay Account File Information (Data on PAYSCN)

Fields listed in each table that are bolded are required for adding new data or updating current data. The ADD or UPDATE option is specified by each bolded field and is located in the description column. Fields that are italicized only may be required, dependent upon another field's value.

Description Format Req. Column Desc. Possible Values

Employee Social Security Number

X(9)

TRUE_SSN

 

Employee ID-(ADD OR UPDATE)

X(9)

EMPLOYEE_ID

 

Job number-(ADD OR UPDATE)

9(2)

JOB_NO

1-98

Account counter

9(2)

ACCOUNT_COUNTER

 

Fund for pay account-(ADD)

X(3)

FUND

 

Special cost center for pay account-(ADD)

X(4)

SCC

 

Function for pay account-(ADD)

X(4)

FUNCTION

 

Object for pay account-(ADD)

X(3)

OBJECT

 

Subject code for pay account-(ADD)

X(6)

SUBJECT

 

Operational unit for pay account-(ADD)

X(3)

OPERATIONAL_UNIT

 

Instructional level for pay account-(ADD)

X(2)

INSTRUCTIONAL_LEVEL

 

Job number for pay account-(ADD)

X(3)

JOB

1-98

Percentage or fixed amount account-(ADD)

S9(6).9(2)

PERCENT

 

YTD pay charged to account

9(6).9(2)

YTD_PAY

 

Pay account start date

X(8)
CCYYMMDD

STARTING_DATE

 

Pay account stop date

X(8)
CCYYMMDD

STOP_DATE

 

Use account for board distributions-(ADD)

X(1)

BENEFIT_SWITCH

(1,Y,Yes)= Yes
(0,N,No)= N

Use account for leave distributions-*Note*-(Field must be populated on spreadsheet or system will default to "Y")

X(1)

LEAVE_PROJECTION_FLAG

(1,Y,Yes)= Yes
(0,N,No)= N

FYTD pay charge to account

S9(6).9(2)

FYTD_PAY

 

Percentage or fixed account-(ADD)

X(2)

FIXED_OR_PERCENT

(F,Fixed)= Fixed
(P,Percent)= Percent

Maximum to charge in effect for this account

S9(6).9(2)

ACCOUNT_MAXIMUM

 

Status code for this account-(ADD)

X(2)

ACCOUNT_STATUS

A - Active
I - Inactive
M - Account maximum is in effect
S - Specific miscellaneous pay account

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