Child pages
  • Job Position File Information
Skip to end of metadata
Go to start of metadata

Job/Position File Information (Data on Job or Position Screen)

Fields listed in each table that are bolded are required for adding new data or updating current data. The ADD or UPDATE option is specified by each bolded field and is located in the description column. Fields that are italicized only may be required, dependent upon another field's value.


(2,Class,Classified)=Classified

 

 

 

Description Format Req. Column Desc. Possible Values

Employee Social Security Number

X(9)

TRUE_SSN

 

Employee ID-(ADD OR UPDATE)

X(9)

EMPLOYEE_ID

 

Job number-(ADD OR UPDATE)

9(2)

JOB_NO

1-98

Job status

X(1)

JOB_STATUS

(0,Inactive)=Inactive
(1,Active)=Active
(8,Deceased)=Deceased
(9,Terminated)=Terminated

Date hired (Position Start Date)

9(8)
CCYYMMDD

DATE_HIRED

 

 

Date terminated

9(8)
CCYYMMDD

DATE_TERMINATED

 

Pay unit amount

S9(4).9(3)

UNIT_AMOUNT

 

Pay unit

9(1)

PAY_UNIT

(1,H,Hourly)=Hourly
(2,D,Daily)=Daily

Pay plan (biweekly, etc.)-(ADD)

9(1)

PAY_PLAN

(1,Biweekly)=Biweekly
(2,Semimonthly)=Semimonthly
(3,Monthly)=Monthly

Hours in a day

S9(2).9(2)

HOURS_IN_DAY

 

Retire Hours

S9(2)V9(2)

RETIRE_HOURS

 

Type of retirement plan (SERS/STRS)-(ADD)

X(1)

RETIREMENT_CODE

(1,400,SERS)=SERS
(2,450,STRS)=STRS
(Space,None,No retirement)=No Retirement

Job description

X(45)

JOB_TITLE

 

Supervisor ID-Only applies to USPS Web

X(9)

SUPERVISOR_ID

 

Building code job is assigned to

X(3)

BUILDING

 

Dept code job is assigned to

X(3)

DEPARTMENT

 

Contractual obligation

S9(6).9(2)

CONTRACTUAL_OBLIGATION

 

Contractual amount

S9(6).9(2)

CONTRACT_AMOUNT

 

Contract amount paid

S9(6).9(2)

CONTRACT_AMOUNT_PAID

 

Contract amount docked

S9(6).9(2)

CONTRACT_AMOUNT_DOCKED

 

Contract amount earned

9(10)

CONTRACT_AMOUNT_EARNED

 

Accrued wages not yet paid

S9(6).9(2)

ACCRUED_WAGES

 

Pay per period if equal pays

S9(6).9(2)

PAY_PER_PERIOD

 

Work days in contract

9(3).9(3)

WORK_DAYS_IN_CONTRACT

 

Days worked in contract

9(3).9(3)

CONTRACT_DAYS_WORKED

 

Number of pays in contract

9(2)

PAYS_IN_CONTRACT

 

Number of pays paid in contract

9(2)

NUMBER_OF_PAYS_PAID

 

Contract start date

X(8)
CCYYMMDD

CONTRACT_START_DATE

 

Contract stop date

X(8)
CCYYMMDD

CONTRACT_STOP_DATE

 

Pay group

X(2)

PAY_GROUP

 

Job calendar type

X(3)

CALENDAR_TYPE

 

Calendar start date

X(8)
CCYYMMDD

CALENDAR_START_DATE

 

Calendar stop date

X(8)
CCYYMMDD

CALENDAR_STOP_DATE

 

Certified/Classified job-(ADD)

9(1)

APPOINTMENT_TYPE

(1,Cert,Certificated)=Certified

(2,Class,Classified)=Classified

Job is set up for equal pays

X(1)

EQUAL_PAYS

(Yes,1,Y)=Yes
(No,2,N)=No

Dock from next pay

S9(6).9(2)

DOCK_FROM_NEXT_PAY

 

Retro next pay

S9(6).9(2)

RETRO_NEXT_PAY

 

Contract type

X(5)

CONTRACT_TYPE

 

Check stub description

X(8)

CHECK_STUB_DESCRIPTION

 

Supplemental taxation of job

X(4)

JOB_TYPE

SUP1, SUP3, or blank

YTD regular wages

S9(6).9(2)

YTD_REGULAR_PAY

 

YTD overtime wages

S9(6).9(2)

YTD_OVERTIME_PAY

 

YTD Misc wages

S9(6).9(2)

YTD_MISC_PAY

 

YTD Gross wages

S9(6).9(2)

YTD_GROSS_PAY

 

YTD regular units

S9(4).9(2)

YTD_REGULAR_PAY_UNITS

 

YTD overtime units

S9(4).9(2)

YTD_OVERTIME_PAY_UNITS

 

YTD Misc units

S9(4).9(2)

YTD_MISC_PAY_UNITS

 

YTD dock wages

S9(6).9(2)

YTD_DOCKED_PAY

 

YTD dock units

S9(4).9(2)

YTD_DOCKED_UNITS

 

YTD Shift premium

S9(4).9(2)

YTD_SHIFT_PREMIUM

 

QTD regular wages

S9(6).9(2)

QTD_REGULAR_PAY

 

QTD shift premium

S9(4).9(2)

QTD_SHIFT_PREMIUM

 

QTD overtime wages

S9(6).9(2)

QTD_OVERTIME_PAY

 

QTD misc wages

S9(6).9(2)

QTD_MISC_PAY

 

QTD Gross wages

S9(6).9(2)

QTD_GROSS_PAY

 

QTD dock wages

S9(6).9(2)

QTD_DOCKED_AMOUNT

 

FYTD regular wages

S9(6).9(2)

FYTD_REGULAR_PAY

 

FYTD shift premium wages

S9(4).9(2)

FYTD_SHIFT_PREMIUM

 

FYTD overtime wages

S9(6).9(2)

FYTD_OVERTIME_PAY

 

FYTD misc wages

S9(6).9(2)

FYTD_MISC_PAY

 

FYTD gross wages

S9(6).9(2)

FYTD_GROSS_PAY

 

FYTD dock wages

S9(6).9(2)

FYTD_DOCKED_AMOUNT

 

Contract-to-date regular wages

S9(6).9(2)

CONTRACT_TO_DATE_REGULAR_PAY

 

Contract-to-date regular units

S9(4).9(2)

CONTRACT_TO_DATE_REGULAR_UNITS

 

Contract-to-date overtime wages

S9(6).9(2)

CONTRACT_TO_DATE_OVERTIME_PAY

 

Contract-to-date overtime units

S9(4).9(2)

CONTRACT_TO_DATE_OVERTIME_UNITS

 

Contract-to-date misc wages

S9(6).9(2)

CONTRACT_TO_DATE_MISC_PAY

 

Contract-to-date misc units

S9(4).9(2)

CONTRACT_TO_DATE_MISC_PAY_UNITS

 

Contract-to-date dock wages

S9(6).9(2)

CONTRACT_TO_DATE_DOCKED_PAY

 

Contract-to-date dock units

S9(4).9(2)

CONTRACT_TO_DATE_DOCKED_UNITS

 

Contract-to-date shift premium wages

S9(4).9(2)

CONTRACT_TO_DATE_SHIFT_PREMIUM

 

Contract-to-date gross wages

S9(6).9(2)

CONTRACT_TO_DATE_GROSS_PAY

 

QTD non-cash earnings

S9(6).9(2)

NON_CASH_PER_PAY

 

YTD non-cash earnings

S9(6).9(2)

NON_CASH_MAXIMUM

 

FYTD non-cash earnings

S9(6).9(2)

NON_CASH_FYTD

 

Salary schedule ID

X(6)

SALARY_SCHEDULE_ID

 

Salary schedule column

9(5)

SALARY_SCHEDULE_COLUMN

 

Salary schedule step

9(5)

SALARY_SCHEDULE_STEP

 

Position code-(ADD)

9(4)

POSITION_CODE

EMIS defined

Building IRN-(ADD)

X(6)

BUILDING_IRN

 

Position FTE

9(9)

POSITION_FTE

 

Funding Source code 1

X(2)

FUND_SOURCE_CODE_1

 

Approved percentage 1

S9(4).9(2)

APPROVED_PERCENT_1

 

Funding source percentage 1

9(4)

FUND_SOURCE_PERCENT_1

 

Funding Source code 2

X(2)

FUND_SOURCE_CODE_2

 

Approved percentage 2

S9(4).9(2)

APPROVED_PERCENT_2

 

Funding source percentage 2

9(4)

FUND_SOURCE_PERCENT_2

 

Funding source code 3

X(2)

FUND_SOURCE_CODE_3

 

Approved percentage 3

S9(4).9(2)

APPROVED_PERCENT_3

 

Funding source percentage 3

9(4)

FUND_SOURCE_PERCENT_3

 

Position type-(ADD)

X(2)

POSITION_TYPE

(R,Reg,Regular)=Regular
(T,Temp,Temporary)=Temporary
(S,Supp,Supplementary)=Supplemental

Position status

X(2)

POSITION_STATUS

A - Contracted personnel-agency
C - Active/continuing employee, even if different position
I - Contracted personnel – individual
N - New to district
P - Leave of absence
R - Returning from leave of absence
U - No longer employed by district in this position

Experience in current classification

9(9)

EXPERIENCE_CURRENT_CLASS

 

Extended service

9(2)

EXTENDED_SERVICE

 

Assignment area 1

9(6)

ASSIGNMENT_AREA_1

 

Assignment area 2

9(6)

ASSIGNMENT_AREA_2

 

Assignment area 3

9(6)

ASSIGNMENT_AREA_3

 

Separation reason

X(2)

SEPARATION_REASON

  • - Not applicable
    1 - Retirement
    3 - Employer initiated
    5 - Resigned-took another education job in Ohio
    6 - Resigned-took another education job out of state
    7 - Resigned-other

Separation date

9(8)
CCYYMMDD

SEPARATION_DATE

 

Appointment type

X(2)

EMIS_APPOINTMENT_TYPE

1 - Certificated
2 - Classified
3 - Internship
4 - Six hour lay teacher

Report job to EMIS-(ADD)

X(2)

JOB_REPORT_TO_EMIS

(Yes,1,Y)=Yes, IRN required
(No,2,N)=No

EMIS hours in day

S9(2).9(2)

EMIS_HOURS_IN_DAY

 

EMIS contract amount

S9(6).9(2)

EMIS_CONTRACT_AMOUNT

 

EMIS work days in contract

9(3).9(3)

EMIS_WORK_DAYS_IN_CONTRACT

 

EMIS FTE

9(2).9(5)

EMIS_FTE_UNIT

 

EMIS low grade level

X(2)

LOW_GRADE

    • - Not applicable
      01 - First grade
      02 - Second grade
      03 - Third grade
      04 - Fourth grade
      05 - Fifth grade
      06 - Sixth grade
      07 - Seventh grade
      08 - Eighth grade
      09 - Ninth grade
      10 - Tenth grade
      11 - Eleventh grade
      12 - Twelfth grade
      KG - Kindergarten

EMIS high grade level

X(2)

HIGH_GRADE

    • - Not applicable
      01 - First grade
      02 - Second grade
      03 - Third grade
      04 - Fourth grade
      05 - Fifth grade
      06 - Sixth grade
      07 - Seventh grade
      08 - Eighth grade
      09 - Ninth grade
      10 - Tenth grade
      11 - Eleventh grade
      12 - Twelfth grade
      KG - Kindergarten

Job is eligible for sick leave postings-(ADD)

X(1)

ELIGIBLE_FOR_SICK_LEAVE

(Yes,1,Y)=Yes
(No,2,N)=No

Job is eligible for vacation leave postings-(ADD)

X(1)

ELIGIBLE_FOR_VACATION

(Yes,1,Y)=Yes
(No,2,N)=No

Job is eligible for personal leave postings-(ADD)

X(1)

ELIGIBLE_FOR_PERSONAL

(Yes,1,Y)=Yes
(No,2,N)=No

Raise date

X(8)
CCYYMMDD

RAISE_DATE

 

User defined code 1

X(2)

USER_CODE_1

 

User defined code 2

X(2)

USER_CODE_2

 

User defined code 3

X(2)

USER_CODE_3

 

User defined code 4

X(2)

USER_CODE_4

 

User defined money 1

S9(6).9(2)

USER_MONEY_1

 

User defined money 2

S9(6).9(2)

USER_MONEY_2

 

User defined money 3

S9(6).9(2)

USER_MONEY_3

 

User defined money 4

S9(6).9(2)

USER_MONEY_4

 

User defined date 1

X(8)
CCYYMMDD

USER_DATE

 

User defined date 2

X(8)
CCYYMMDD

USER_DATE_2

 

User defined text 1

X(30)

USER_TEXT

 

User defined text 2

X(30)

USER_TEXT_2

 

Personal user money 1

S9(6).9(2)

PRSL_USER_MONEY_1

 

Personal user money 2

S9(6).9(2)

PRSL_USER_MONEY_2

 

Personal user money 3

S9(6).9(2)

PRSL_USER_MONEY_3

 

Personal user money 4

S9(6).9(2)

PRSL_USER_MONEY_4

 

Personal user code 1

X(2)

PRSL_USER_CODE_1

 

Personal user code 2

X(2)

PRSL_USER_CODE_2

 

Personal user code 3

X(2)

PRSL_USER_CODE_3

 

Personal user code 4

X(2)

PRSL_USER_CODE_4

 

Personal user defined date

X(8)
CCYYMMDD

PRSL_USER_DATE

 

Personal user defined date 2

X(8)
CCYYMMDD

PRSL_USER_DATE_2

 

Personal user text

X(30)

PRSL_USER_TEXT

 

Personal user text 2

X(30)

PRSL_USER_TEXT_2

 

Paraprofessional qualified

X(1)

PARAPROFESSIONAL

  • - Not applicable
    (not valid for position codes 414 or 505)
    1 - Associate degree
    2 - At least 2 years study at accredited institute of higher education
    3 - Achieved a passing score on local assessment
    4 - Achieved a passing score on the statewide paraprofessional assessment
    N - Does not meet the definition of a qualified paraprofessional

Paraprofessional hire date

X(8)
CCYYMMDD

PARAPROF_HIRE_DATE

 

High quality paraprofessional development

X(1)

HIGH_QUALITY_PROF_DEVELOP

  • - Not applicable (not
    valid for position codes 204, 205, 206,
    207, 211, 212 unless the position status is P (leave of
    absence) or U (no longer employed by
    district in this position))
    N - No
    Y - Yes

Special Ed FTE

9V9(2)

EMIS_SPEC_ED_FTE

0.0-9.99

Last date paid

X(8)
CCYYMMDD

LAST_PAID_DATE

 
  • No labels