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overview

INICAL is composed of three parts.

  1. START/RESTART. This option is used to start or restart a payroll.
  2. ADDITIONS (optional). Using this option, pay groups that were forgotten in the START option may be added to a current payroll or multiple period begin and end dates may be entered.
  3. TIMECD (optional). This option creates time card worksheets for use in preparing payroll data.

accessing the program

The program may be executed by typing:

  $ RUN OECN$PAY:INICAL

at the $ prompt or in the menu system type:

  Menu>INICAL

main menu

 

________________________________________________________________________________
|  INICAL - Payroll Initialization                                             |
|  --------------------------------------------------------------------------- |
|     1. START      - Start/Restart Payroll from Scratch                       |
|     2. ADDITIONS  - Add pay groups to existing payroll                       |
|     3. TIMECD     - Print time cards                                         |
|     4. EXIT       - Exit program                                             |
|                                                                              |
|                                                                              |
|                                                                              |
|                                                                              |
|                                                                              |
|                                                                              |
|                                                                              |
|     Menu: INICAL Option>                                                     |
|                                                                              |
|    XX Accept        XX Help          XX  Exit           XX  Next             |
|______________________________________________________________________________|



start

The INICAL program is the first program to be run in the payroll processing sequence. It initializes all active status employee records for the pay groups and pay dates specified in the program. The criteria for a job to be automatically included in a payroll follows:

  • The job status must be set to active (1) in JOBSCN, or set to "0" with an UPDCAL_FUT entry.
  • The pay plan must be the same as the pay plan selected for this payroll.
  • The contract start and stop dates must allow inclusion in the payroll.
  • The number of pays paid must be less than the number of pays in the contract.
  • For a non-stretch pay job, the days worked must be less than the work days in contract.
  • Pay account percentage amounts must total 100 percent.
  • The contract obligation must be greater than zero. The contract obligation also cannot be less than the contract amount paid plus the current gross amount (for contracted employees).
  • A non-contracted job can be marked with an active Job Status (1) and pulled into the pay as long as the following fields are populated:

    Job Status=1, Equal Pays=N, Pay Unit=1, Hours Per Day, Hourly Rate

  • There must be a job calendar which covers the payroll period.
  • The conceal flag in BIOSCN must be cleared in order to pay a job assigned to a concealed employee.

Future pay records entered using the USPSCN/UPDCAL_FUT program will be included in the current payroll only if the effective date falls within the payroll beginning and ending dates specified in INICAL or if the effective date is all zeroes. Future pay records pulled into the current payroll will be deleted from the USPSCN/UPDCAL_FUT screen the next time INICAL is run to start a payroll.

Screen 1 of 1

 ----------------------------------------------------------------------------
|                              INICAL - Start/Restart                        |
|                                                                            |
|Output file:                                          INICAL.TXT            |
|Error file:                                           INICALERR.TXT         |
|Print options page? (Y,N)                             Y                     |
|                                                                            |
|- Payroll Processing Data -                                                 |
|Period begin date:      09/29/1997     Pay of the month? (A,B,C,D,E) B      |
|Period end date:        10/10/1997     Pay Plan (B,S,M):             B      |
|Pay date:               10/17/1997                                          |
|                                                                            |
|- Selection Criteria -                                                      |
|Is this for a special pay? (Y,N)                      N                     |
|Direct deposit option (O,E,B):                        B                     |
|Ignore direct deposit flag (Y,N):                     N                     |
|                                                                            |
|  NOTE: If no pay groups are entered below, all pay groups will be selected |
|                                                                            |
| Pay Groups: __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __    |
|             __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __    |
|                                                                            |
| Start or Restart the current payroll                              1 of  1  |
|  XX  Execute          XX Reset                                             |
|  XX  Help             XX Save/Recall                                       |
|  XX  Exit                                                                  |
|  XX  Cancel                                                                |
 ----------------------------------------------------------------------------



Field Definitions

INICAL generates a text file listing the pay groups, description, total gross, total number of jobs processed, and the total gross pay for the current payroll. If the system detects any possible problems, the total number of error and warnings will also displayed. The default file name is INICAL.TXT. The name of the file can be changed at the
Output file prompt.

When INICAL is completed, any errors the system encountered will be printed on a separate text file. The default file name is INICALERR.TXT. The name of the file can be changed at the Error file prompt.

The Print options page prompt if set to Y (yes) will cause a listing to print at the beginning of the INICAL.TXT file showing which options were selected for the INICAL run.

The Period begin date, Period end date, and Pay date must be entered in MMDDYY format.

The Pay of the month decides which deductions will be active for the payroll. Options for pay of the month are:

  • A - First pay of the month
  • B - Second pay of a two month pay
  • C - Second pay of a three pay month
  • D - Third pay of the month
  • E - Suppress voluntary deductions
  • The suppress voluntary deductions option allows you to suppress all deductions that are coded with a REG or ANN type. This excludes retirement (400,450,590,591,690,691) and Medicare/FICA deductions.
    •  

    The options for Pay Plan include:

    • B - Biweekly
    • S - Semimonthly
    • M - Monthly

    Is this for a special pay allows you to process a payroll for specific individuals. Select Y (yes) or N (no). This may be used in circumstances when a payroll run is necessary outside the normal pay cycle or if a person is accidentally left out of a normal pay cycle. When a special payroll is selected, all jobs to be paid need to be entered using the USPSCN/UPDCAL_CUR program.

    The Direct deposit option offers three choices.

    • Select O to process only those employees who are on direct deposit
    • E to process only non direct deposit employees
    • B to process both direct deposit and non direct deposit employees

    Entering a Y (yes) at the Ignore direct deposit flag prompt will cause INICAL to process all direct deposit employees with a regular paycheck, overriding the direct deposit flag set in BIOSCN. Entering an N (no) at this prompt will cause INICAL to process direct deposit employees with a direct deposit payment.

    The Pay Group prompt asks for specific pay groups to be included in the payroll. If no groups are specified, all pay groups will be processed. Pressing the [Help] key displays a listing of current pay groups that can be selected.

    Report

    DATE: 10/09/97              SAMPLE CITY SCHOOLS                 PAGE:     1
    TIME:  2:25 pm                                                  (INICAL)
               Processed for period beginning 09/29/1997 thru 10/10/1997
                               Initial Processing Totals
                                          Total             Total
                                          Active           Future
    Pay                        Total       Job               Data            Total
    Grp  Description            Jobs      Gross             Gross            Gross
    
     01 SUPERINTENDENT             1       2,196.92            0.00        2,196.92
     02 TREASURER                  1       1,250.26            0.00        1,250.26
     03 H.S. PRINCIPAL             1       1,884.62            0.00        1,884.62
     04 ELEM. PRINCIPAL            1       1,730.77            0.00        1,730.77
     05 TEACHERS                  39      46,581.22            0.00       46,581.22
     06 CUSTODIANS                 3       2,700.16            0.00        2,700.16
     07 ADMINISTRATIVE SEC         1         731.71            0.00          731.71
     08 SECRETARY                  2       1,638.28            0.00        1,638.28
     09 STUDY HALL MONITOR         1         633.75            0.00          633.75
     10 COOKS                      3       1,616.43            0.00        1,616.43
     14 BUS DRIVERS                3       1,608.55            0.00        1,608.55
    
                  Total number of jobs processed    :              56
                  Total gross pay from future data  :            0.00
                  Total gross pay for 'Active' jobs :       62,572.67
                  Gross grand total for this payroll:       62,572.67
                  Total number of errors and warnings:              1
    
    

    additions

    The Additions Option appears on the main INICAL selection screen after a payroll has been started. This option can be used to include multiple beginning and ending payroll dates for groups of employees as long as they all have the same pay date. To use this feature, choose the Start Option in INICAL and supply the beginning and ending payroll dates unique to a particular pay group. Be sure to specify the applicable pay group. Then select the Additions Option and supply different beginning and ending payroll dates and the applicable pay group for these dates. The pay date is the same in all cases.

    The Additions Option is also used to add missed pay groups to an existing payroll. Simply supply the missed pay groups in the appropriate fields.

    Screen 1 of 1

     ----------------------------------------------------------------------------
    |                                INICAL - Additions                          |
    |                                                                            |
    |Output file:                                          INICAL.TXT            |
    |Error file:                                           INICALERR.TXT         |
    |Print options page? (Y,N)                             Y                     |
    |Re-initialize duplicate jobs? (Y,N)                   Y                     |
    |                                                                            |
    |- Payroll Processing Data -                                                 |
    |Period begin date:      09/24/1997                                          |
    |Period end date:        10/10/1997                                          |
    |                                                                            |
    |- Selection Criteria -                                                      |
    |Direct deposit option (O,E,B)                         B                     |
    |Ignore direct deposit flag (Y,N):                     N                     |
    |                                                                            |
    | Pay Groups: 15 __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __    |
    |             __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __    |
    |                                                                            |
    |                                                                            |
    |                                                                            |
    |                                                                            |
    | Include additional pay groups in the current payroll                1 of  1|
    |  XX  Execute          XX Reset                                             |
    |  XX  Help             XX Save/Recall                                       |
    |  XX  Exit                                                                  |
    |  XX  Cancel                                                                |
     ----------------------------------------------------------------------------
    
    

    Field Definitions

    The program generates a text file listing the pay groups, description, total gross, total number of jobs processed, and the total gross pay for the current payroll. If the system detects possible problems, the total number of errors and warnings will also be displayed. The default file name is INICAL.TXT. It can be changed at the Output file prompt.

    When INICAL is completed, any errors the system encountered will be printed on a separate text file. If errors occur while running the additions option, a line of asterisks will be listed along with the "ADDITIONS" heading. The default file name is INICALERR.TXT. The name of the file can be changed at the Error file prompt.

    A Print options page prompt if set to Y (yes) will cause a listing to print at the beginning of the INICAL.TXT file showing which options were selected for the INICAL run.

    The Re-initialize duplicate jobs prompt allows a job that has already been included in the current payroll to be re-initialized. If Y (yes) is selected, any updates/additions that have been made to the job following the first initialization will be cleared and replaced with information from the job record.

    Multiple beginning and ending dates may be entered in the Period begin date and Period end date fields. The same pay date entered in the INICAL Start Option will be used by the system.

    The Direct deposit option offers three choices.

    • Select O to process only those employees who are on direct deposit
    • E to process only non direct deposit employees
    • B to process both direct deposit and non direct deposit employees

    Entering a Y (yes) at the Ignore direct deposit flag prompt will cause INICAL to process all direct deposit employees with a regular paycheck, overriding the direct deposit flag set in BIOSCN. Entering an N (no) at this prompt will cause INICAL to process direct deposit employees with a direct deposit payment.

    Enter the Pay Groups to be added to the payroll (if missed during the INICAL startup run) or enter the pay groups which will use the unique period beginning and ending dates entered on this screen.

    timecd

    The TIMCD Option generates employee time cards for a stated time period. These cards, which are patterned after the UPDCAL_CUR screens, can then be used for data entry and manual payroll calculations. Depending on the options chosen, time cards can be blank or include specific employee payroll information. This option can be executed at anytime, even during the payroll process. The format of the time cards can be changed or customized by each district. If interested, the district should contact the DA-Site.

    Screen 1 of 2

    ______________________________________________________________________________
    |                                INICAL - TIMECD                             |
    |Output file:                                       TIMECD.TXT               |
    |Error file:                                        INICALERR.TXT            |
    |Number of blank time cards:                           0                     |
    |Sort options                                          B,ID                  |
    |                                                                            |
    |- Time Card Processing Data -                                               |
    |Period begin date:      09/29/97                                            |
    |Period end date:        10/10/97                                            |
    |Pay date:               10/17/97                                            |
    |Pay Plan (B,S,M):       B                                                   |
    |                                                                            |
    |                                                                            |
    |- Selection Criteria -                                                      |
    |Inactive jobs w/future payroll data or currently active jobs? (I,A,B) I     |
    |Direct deposit option (O,E,B): B                                            |
    |Ignore direct deposit flag (Y,N): N                                         |
    |                                                                            |
    | Generate time cards                                                1 of  2 |
    |  XX Execute         XX Cancel          XX Next Screen                      |
    |  XX First Screen    XX Reset                                               |
    |  XX Help            XX Save/Recall                                         |
    |  XX Exit            XX Prev Screen                                         |
    |____________________________________________________________________________|
    
    

    Field Definitions

    The program generates a text file containing the time cards. The default file name is TIMECD.TXT. It can be changed at the Output file prompt. Once INICAL TIMECD has completed a TIMECD.DAT file will be displayed. This file should not be printed and is displayed only for informational purposes.

    Blank time cards can be generated. Blank time cards can be used as worksheets for those employees who are entered through UPDCAL_CUR. The
    Number of blank time cards can range from 0 to 99.

    Time cards can be sorted by the following Sort options singly or in combination:

    • ID - Employee ID
    • P - Pay Group
    • N - Employee Name
    • B - Building/Department
    • C - Check Distribution Field

    The Period begin date, Period end date, and Pay date must be entered in MMDDYY format. Information will be placed on the time cards according to the payroll beginning and ending dates entered.

    Options for Pay Plan include:

    • B - Biweekly
    • S - Semimonthly
    • M - Monthly

    The Inactive jobs w/future payroll data or currently active jobs prompt decides what payroll data should be included on the time cards.

    • I - Inactive jobs with future payroll data
    • A - Currently active jobs
    • B - Both

    Only the future payroll data that falls between the period beginning and ending dates will be included on the time cards.

    The Direct deposit option offers three choices.

    • Select O to process only those employees who are on direct deposit
    • E to process only non direct deposit employees
    • B to process both direct deposit and non direct deposit employees

    Entering a Y (yes) at the Ignore direct deposit flag prompt will cause INICAL to process all direct deposit employees with a regular paycheck, overriding the direct deposit flag set in BIOSCN. Entering an N (no) at this prompt will cause INICAL to process direct deposit employees with a direct deposit payment.

    Screen 2 of 2

    _____________________________________________________________________________
    |                                INICAL - TIMECD                             |
    |  NOTE: If no pay groups are entered below, all pay groups will be selected |
    | Pay Groups: __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __    |
    |             __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __    |
    |                                                                            |
    |                                                                            |
    |                                                                            |
    | Generate time cards                                               2 of  2  |
    |  XX Execute         XX Cancel          XX Next Screen                      |
    |  XX First Screen    XX Reset                                               |
    |  XX Help            XX Save/Recall                                         |
    |  XX Exit            XX Prev Screen                                         |
    |____________________________________________________________________________|
    
    
    

    Field Definitions

    The Pay Group prompt asks for specific pay groups to be included in the payroll. If no groups are specified, all pay groups will be processed. Pressing the [Help] key displays a listing of current pay groups that can be selected.

    Reports

    ID:  111111128   Job: 01                        Period: 09/29/1997 - 10/10/1997
    Name: TELLER, BANK M.                           Pay Date: 10/17/1997
    Position: ELEMENTARY GUIDANCE
    
    Work days:                                                 Tax            Reg
    Type   Units       Rate        Amount      Description     Opt     Ret    Spec
    ----   ------      ---------   ---------   --------------  ---     ---    ----
    REG     75.00        44.701      3352.58   GUIDANCE         _       _      _
    ACC      0.00         0.000      1101.81-  GUIDANCE         _       _      _
    ___    ___.__      ____.___    ______.__   _______________  _       _      _
    ___    ___.__      ____.___    ______.__   _______________  _       _      _
    ___    ___.__      ____.___    ______.__   _______________  _       _      _
    ___    ___.__      ____.___    ______.__   _______________  _       _      _
    ___    ___.__      ____.___    ______.__   _______________  _       _      _
    ___    ___.__      ____.___    ______.__   _______________  _       _      _
    
                      Gross Wages:   2250.77   Pay per period:    2250.77
    
                          USAS Account:                          Brd  Leave
                Amount    Fnd Func Obj SCC  Subj   OPU IL Job    Dis  Proj
            __________    ___ ____ ___ ____ ______ ___ __ ___     _     _
            __________    ___ ____ ___ ____ ______ ___ __ ___     _     _
            __________    ___ ____ ___ ____ ______ ___ __ ___     _     _
            __________    ___ ____ ___ ____ ______ ___ __ ___     _     _
            __________    ___ ____ ___ ____ ______ ___ __ ___     _     _
            __________    ___ ____ ___ ____ ______ ___ __ ___     _     _
            __________    ___ ____ ___ ____ ______ ___ __ ___     _     _
            __________    ___ ____ ___ ____ ______ ___ __ ___     _     _
    
    
    

    miscellaneous notes

    INICAL Errors and Warnings

    The following alphabetical list describes messages that may appear on the INICAL.TXT report after the program runs. Many of the messages are dependent on the options selected in the program. The messages referencing future data are warnings and should be researched but can be ignored.

    • Calendar mm/yyyy type xxx not found for xxx-xx-xxxx
      Access JOBSCN and insure the job points to the correct calendar (or associated pay group linked to the calendar). If this is correct, access USPSDAT/CALMNT to insure that a calendar is setup for this calendar type and date.
    • Calendar type xxx has no calendars on file for date range
      You will need to access USPSDAT/CALMNT to add calendars for the date range included in INICAL.
    • Contract amount paid exceeds contract amount.
      This job was not included in the payroll initialization since the contract amount paid field exceeds the contract amount field on JOBSCN.
      Check the contract amount paid and contract amount on JOBSCN.
    • Days worked in contract exceed work days in contract.
      Indicates this job was not included in the payroll because the days worked in contract will exceed the work days in JOBSCN.
      Verify the days worked and the work days fields in JOBSCN for this Employee ID and job number.
    • Deferred posts + current will cause leave to go negative.
      If nothing is done, the leave balance will be negative. To correct the negative balance, the employee should be deleted out of the current payroll and the ADTSCN entries modified accordingly. The job may then be re-added to the current payroll either using INICAL or UPDCAL_CUR.
    • Future data not included, contract start date out of range.
      Indicates there are records in UPDCAL_FUT that were not included in the payroll because the contract start date in JOBSCN was outside the range of the payroll dates.
      Verify the contract start date in JOBSCN and the effective date entered in UPDCAL_FUT for this Employee ID and job number.
    • Future data not included, contract stop date out of range.
      Indicates there are records in UPDCAL_FUT that were not included in the payroll because the contract stop date in JOBSCN was outside the range of the payroll dates.
      Verify the contract stop date in JOBSCN and the effective date entered in UPDCAL_FUT for this Employee ID and job number.
    • Future data not included, days worked = work days.
      Indicates there are records in UPDCAL_FUT that were not included in the payroll because the days worked and the work days fields were equal in JOBSCN indicating work days are complete.
      Verify the days worked and the work days fields in JOBSCN and the transactions entered in UPDCAL_FUT for this Employee ID and job number.
    • Future data not included, employee is setup as direct deposit.
      Indicates there are records in UPDCAL_FUT that were not included in the payroll because the option in INICAL to process only non direct deposit jobs was selected and the transaction in UPDCAL_FUT was for a direct deposit job.
      Verify the transaction entered in UPDCAL_FUT for this Employee ID and job in relation to the direct deposit status found in BIOSCN and the direct deposit option selected in INICAL.
    • Future data not included, employee not setup as direct deposit.
      Indicates there are records in UPDCAL_FUT that were not included in the payroll because the option in INICAL to process only direct deposit jobs was selected and the transaction in UPDCAL_FUT was for a non direct deposit job.
      Verify the transaction entered in UPDCAL_FUT for this Employee ID and job in relation to the direct deposit status found in BIOSCN and the direct deposit option selected in INICAL.
    • Future data not included, job terminated or deceased.
      Indicates there are records in UPDCAL_FUT that were not included in the payroll because the job status in JOBSCN was set to terminated (9) or deceased (8).
      Verify the job status field in JOBSCN and the transactions entered in UPDCAL_FUT for this Employee ID and job number.
    • Future data not included, mismatch on pay code.
      Indicates there are records in UPDCAL_FUT that were not included in the payroll because the pay code selected (for districts set up for multiple simultaneous payrolls) does not match the pay code for the transaction in UPDCAL_FUT.
      Verify the pay code selected and the transactions entered in UPDCAL_FUT for this Employee ID and job number. For complete details on the pay code, refer to the chapter titled Multiple Simultaneous Payrolls in the USPS User Guide.
    • Future data not included, mismatch on pay group.
      Indicates there are records in UPDCAL_FUT that were not included in the payroll because the pay group associated with the job in UPDCAL_FUT was not selected in INICAL.
      Verify the pay groups selected in INICAL and the transactions entered in UPDCAL_FUT for this Employee ID and job number.
    • Future data not included, mismatch on pay plan.
      Indicates there are records in UPDCAL_FUT that were not included in the payroll because the pay plan associated with the job in UPDCAL_FUT was not selected in INICAL.
      Verify the pay plan selected in INICAL and the transactions entered in UPDCAL_FUT for this Employee ID and job number.
    • Future data not included, pays paid = number of pays.
      Indicates there are records in UPDCAL_FUT that were not included in the payroll because the pays paid and number of pays fields were equal in JOBSCN indicating that all pays have been fulfilled.
      Verify the pays paid and number of pays fields in JOBSCN and the transactions entered in UPDCAL_FUT for this Employee ID and job number.
    • Future data not included, employee is concealed

    • Future rec #xxx not included, effective date out of range.
      Indicates there are records in UPDCAL_FUT that were not included in the payroll because the effective date is prior to the payroll period beginning date.
      Verify the effective date for the Employee ID, job and rec (record) number in UPDCAL_FUT. The record number will increment by one if there are multiple transactions. You may need to correct the effective date or delete the transaction depending on the situation.
    • Gross pay would have exceeded contract amount.
      This job was not included in the payroll initialization since payment of the gross amount would have caused the contract amount to be exceeded.
      Check the contract amount, remaining obligation, and the days worked in the period for which the wages are being paid.
    • Last pay in contract with additional work days detected.
      Indicates that this is the last pay on the contract for the job, but there were additional work days found on the calendar that would cause the days worked to exceed the work days on the contract. This may be an indication that the additional days are to be applied to a new contract.
      If additional days are to be applied to new contract the district should purge the new contract before continuing, or adjust the period begin/ending dates in INICAL. If the new contract should be purged, the job should be deleted from the current payroll first. The new contract for the job may then be purged. The job may then be re-added into the payroll using either INICAL or USPSCN/UPDCAL_CUR. This will allow the days worked under the new contract to be properly credited while the old contract is paid off.
      If it is determined that the payroll period begin/end dates should be adjusted, it will be necessary to re-run INICAL using either the START or ADDITIONS option. If using the ADDITIONS option the district will need to be sure to answer Yes to the "Re-initialize duplicate jobs" prompt.
    • No calendar type was found for employee xxx-xx-xxxx.
      This employee's job does not have a calendar type or associated pay group tied to a calendar assigned in JOBSCN.
      Check the calendar type field and/or the pay group field found on JOBSCN. It may be necessary to add a new calendar type in USPSDAT/CALTYPED and USPSDAT/CALMNT for this job.
    • No calendar types were found on file.
      You will need to access the USPSDAT/CALTYPED and USPSDAT/CALMNT programs to add calendar types and calendars.
    • No employee record found on file for job.
      There is no corresponding BIOSCN set up for this job.
      Access USPSCN and add a BIOSCN record for this employee.
    • No pay account on file.
      For proper account charging to occur, pay accounts totaling 100% must be on file in PAYSCN.
      Check PAYSCN records for this Employee ID and job.
    • Pay accounts for this job do not total 100%.
      Pay accounts for each job must total 100 percent. If a fixed rate is used in PAYSCN, there must be at least one percentage rate record on file for the job that totals 100 percent.
      Check the pay accounts in PAYSCN for this Employee ID and job number.
    • Total carry over dock is greater than remaining contract.
      This job was not included in the payroll initialization since the total dock next pay amount is greater than the remaining contract amount on JOBSCN.
      Check the dock next pay amount and contract amount on JOBSCN.
    • FATAL: SERS previous month not closed.
      Prevents INICAL from being run. Will have to run RETIRE/SERSREG and create a tape file, closing SERS for the month previous to the pay date entered on INICAL before INICAL can be processed.
    • FATAL: QTR previous period not closed.
      Prevents INICAL from being run. Will have to run QRTRPT and close the quarter previous to the pay date entered on INICAL before INICAL can be processed.
    • FATAL: ODJFS previous period not closed.
      Prevents INICAL from being run. Will have to run ODJFRPT and create a tape file for the period previous to the pay date entered on INICAL before INICAL can be processed.
    • WARNING: SERS current month closed.
      SERSREG has already been run, and a tape file created for the month of the pay date entered on INICAL. The payroll can be processed, but proceed with caution.
    • WARNING: QTR current period closed.
      QRTRPT has already been run, and a tape file created for the quarter of the pay date entered on INICAL. The payroll can be processed, but proceed with caution.
    • WARNING: ODJFS current period closed.
      ODJFSRPT has already been run, and a tape file created for the period of the pay date entered on INICAL. The payroll can be processed, but proceed with caution.
    • WARNING: SERS future month closed.
      SERSREG has already been run, and a tape file created for a month more recent than the pay date that was entered on INICAL. The payroll can be processed, but proceed with caution.
    • WARNING: QTR future period closed.
      QRTRPT has already been run, and a tape file created for a quarter more recent than the pay date that was entered on INICAL. The payroll can be processed, but proceed with caution.
    • WARNING: ODJFS future period closed.
      ODJFSRPT has already been run, and a tape file created for a period more recent than the pay date that was entered on INICAL. The payroll can be processed, but proceed with caution.
    • FATAL: STRS Advance (STRSAD) has not been completed.
      Prevents INICAL from being run. STRSAD will need to be completed before INICAL can be processed.
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