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Biographical File Information (Data on the BIOSCN or DEMSCN)

Fields listed in each table that are bolded are required for adding new data or updating current data. The ADD or UPDATE option is specified by each bolded field and is located in the description column. Fields that are italicized only may be required, dependent upon another field's value.

Description Format Req. Column Desc. Possible Values

Employee social security number-(ADD OR UPDATE)

X(9)

TRUE_SSN

 

Employee ID-(ADD OR UPDATE)

X(9)

EMPLOYEE_ID

 

State Assigned ID

X(9)

CREDENTIAL_ID

 

EMIS ID

X(9)

EMIS_EMPID

 

Last name-(ADD)

X(27)

LAST_NAME

 

First name-(ADD)

X(12)

FIRST_NAME

 

Middle name

X(15)

MIDDLE_NAME

 

Suffix

X(5)

SUFFIX_NAME

 

Legal Last Name

X(27)

LEGAL_LAST_NAME

 

Legal First Name

X(12)

LEGAL_FIRST_NAME

 

Legal Middle Name

X(15)

LEGAL_MIDDLE_NAME

 

Legal Suffix Name

X(5)

LEGAL_SUFFIX_NAME

 

Employee street address 1

X(35)

STREET

 

Employee street address 2

X(35)

STREET2

 

City

X(20)

CITY

 

State-(ADD)

X(2)

STATE

 

Zip code

X(9)

ZIP_CODE

 

Zip code extension

 

 

 

Telephone number

X(10)

PHONE

 

Employee's in-district telephone number

X(10)

PHONE_IN_DISTRICT

 

Employee's in-district telephone extension number

X(4)

PHONE_EXTENSION

 

Unlisted phone number

X(1)

PHONE_UNLISTED_FLAG

(Yes,1,Y)=Yes
(No,2,N)=No

Date of birth

9(8)
CCYYMMDD

DATE_OF_BIRTH

 

Employee gender-(ADD)

X(1)

SEX

(Male,M)=Male
(Female,F)=Female

Marital status

9(1)

MARITAL_STATUS

(0,Unstated)=Unstated
(S,Single,1)=Single
(M,Married,2)=Married

Spouse First Name

X(15)

SPOUSE_FIRST_NAME

 

Sub Days

X(5)

SUB_DAYS

Any Combination of MTWRF

School district of residence code

X(4)

OSDI_DISTRICT_CODE

 

Direct deposit employee-(ADD)

X(1)

DIRECT_DEPOSIT

(Yes,1,Y)=Yes
(No,2,N)=No

Email direct deposit

X(1)

EMAIL_DIRDEP_FLAG

(Yes,1,Y)=Yes
(No,2,N,Space)=No

Report employee to EMIS-(ADD)

X(2)

EMPLOYEE_REPORT_TO_EMIS

(Yes,1,Y)=Yes
(No,2,N)=No

Employee eligible to retire

X(2)

ELIGIBLE_FOR_RETIREMENT

(Yes,1,Y)=Yes
(No,2,N)=No

Semester hours completed

9(4)

SEMESTER_HOURS

 

Education Level

X(2)

DEGREE_TYPE

0 - Non degree
1 - Associate
2 - Bachelors
3 - Masters
4 - Education specialist
5 - Doctorate
6 - Other
7 - Less than high school diploma
8 - High school diploma
9 - GED diploma

Early Childhood Education Qualification

X(2)

ECE_QUALIFICATION

  • Not Applicable
    1-Associated in Early Childhood Education or Child Development
    2-Bachelor in Early Childhood Education or Childhood Development
    3-Enrolled in an Associate Degree program in Early Childhood Ed

Other credit for degree

X(1)

OTHER_CREDENTIAL

  • - Not applicable (default)
    1 - Working toward a CDA (Child Development Associate)
    2 - CDA completed
    3 - No CDA and not working toward a CDA
    4 - Working toward an Associate Degree

Ethnicity-(ADD)

X(1)

ETHNICITY_HISP_LAT

(Yes,1,Y)=Yes
(No,2,N)=No
(star)=information has not been re-collected

Race-(ADD)

X(2)

RACE

A - Asian
B - Black or African American, Not Hispanic
H - Hispanic
I - American Indian or Alaskan Native
M - Multiracial
N- Not Specified
P- Native Hawaiian or Other Pacific Islander
W - White, Non-Hispanic

White

X(1)

RACE_WHITE

(Yes,1,Y)=Yes
(No,2,N)=No

Black

X(1)

RACE_BLACK

(Yes,1,Y)=Yes
(No,2,N)=No

Asian

X(1)

RACE_ASIAN

(Yes,1,Y)=Yes
(No,2,N)=No

American Indian or Alaskan Native

X(1)

RACE_AI_AN

(Yes,1,Y)=Yes
(No,2,N)=No

Hawaiian or Other Pacific Islander

X(1)

RACE_NH_PI

(Yes,1,Y)=Yes
(No,2,N)=No

Handicap status

X(2)

HANDICAP_STATUS

(Yes,1,Y)=Yes
(No,2,N)=No

Multilingual

X(2)

MULTILINGUAL

(Yes,1,Y)=Yes
(No,2,N)=No

Hire date

9(8)
CCYYMMDD

HIRE_DATE

 

Long term illness

S9(3).9(2)

LONG_TERM_ILLNESS

 

Date of last evaluation

X(8)
CCYYMMDD

DATE_OF_LAST_EVALUATION

 

Date of next evaluation

X(8)
CCYYMMDD

NEXT_EVAL_DATE

 

Last date paid

X(8)
CCYYMMDD

LAST_PAID_DATE

 

Reported for new hire to ODJFS

X(1)

NEW_HIRE_REPORTED

R - Employee has been reported
Y or Space - Employee has not been reported

Date reported to new hire ODJFS-(ADD)

X(8)
CCYYMMDD

ODHS_HIRE_DATE

 

Termination date

X(8)
CCYYMMDD

TERMINATION_DATE

 

Check distribution

X(4)

CHECK_DISTRIBUTION

 

E-mail address

X(70)

EMAIL_ADDRESS

 

Province - Foreign address

X(1)

PROVINCE

 

Postal Code - Foreign

X(15)

POSTAL_CODE

 

Country - Foreign

X(2)

COUNTRY

 

Authorized years of experience

9(2)

AUTHORIZED_EXPERIENCE_YEARS

 

Total years of experience

9(2)

TOTAL_YEARS_OF_EXPERIENCE

 

District experience

9(2)

DISTRICT_EXPERIENCE

1-99

Building experience

9(2)

BUILDING_EXPERIENCE

1-99

Accredited district experience

9(2)

ACCRED_DIST_EXPERIENCE

1-99

Military experience

9(2)

MILITARY_EXPERIENCE

1-99

Trade experience

9(2)

TRADE_EXPERIENCE

1-99

Ohio public school experience

9(2)

OHIO_PUBLIC_EXPERIENCE

1-99

Ohio private school experience

9(2)

OHIO_PRIVATE_EXPERIENCE

1-99

Non Ohio public school experience

9(2)

NON_OHIO_PUB_EXP

1-99

Non Ohio private school experience

9(2)

NON_OHIO_PRIV_EXP

1-99

Purchased experience

9(2)

PURCHASED_EXPERIENCE

1-99

User defined money 1

S9(6).9(2)

USER_DEFINED_MONEY_1

 

User defined money 2

S9(6).9(2)

USER_DEFINED_MONEY_2

 

User defined money 3

S9(6).9(2)

USER_DEFINED_MONEY_3

 

User defined money 4

S9(6).9(2)

USER_DEFINED_MONEY_4

 

User defined code 1

X(2)

USER_DEFINED_CODE_1

 

User defined code 2

X(2)

USER_DEFINED_CODE_2

 

User defined code 3

X(2)

USER_DEFINED_CODE_3

 

User defined code 4

X(2)

USER_DEFINED_CODE_4

 

User defined date

X(8)
CCYYMMDD

USER_DEFINED_DATE

 

User defined date 2

X(8)
CCYYMMDD

USER_DEFINED_DATE_2

 

User defined text 1

X(30)

USER_DEFINED_TEXT

 

User defined text 2

**NOTE** (Not available for view on BIOSCN user interface.)

X(30)

USER_DEFINED_TEXT_2

 

Personal user money 1

S9(6).9(2)

PERS_USER_MONEY_1

 

Personal user money 2

S9(6).9(2)

PERS_USER_MONEY_2

 

Personal user money 3

S9(6).9(2)

PERS_USER_MONEY_3

 

Personal user money 4

S9(6).9(2)

PERS_USER_MONEY_4

 

Personal user code 1

X(2)

PERS_USER_CODE_1

 

Personal user code 2

X(2)

PERS_USER_CODE_2

 

Personal user code 3

X(2)

PERS_USER_CODE_3

 

Personal user code 4

X(2)

PERS_USER_CODE_4

 

Personal user defined date

X(8)
CCYYMMDD

PERS_USER_DATE

 

Personal user defined date 2

X(8)
CCYYMMDD

PERS_USER_DATE_2

 

Personal user text

X(30)

PERS_USER_TEXT

 

Personal user text 2

X(30)

PERS_USER_TEXT_2

 

Conceal Employee

X(1)

CONCEAL_EMPLOYEE

(Yes,1,Y)=Yes
(No,2,N)=No

Part time

X(1)

PART_TIME_FLAG

Y = Part-time employee
N or blank = Not a part-time employee
Note: This flag is used to determine if service based sick leave accumulation should be used.

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