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  • Receipt and Refund Processing
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RECEIPT CREATION

CREATE A RECEIPT

  • Go to Transactions/ Receipts
  • Click on +Create
  • Enter Details:
    • Receipt # (System will auto assign if left bank)
    • Date (System will auto assign if left bank)
    • Received From
    • Description
  • Click on the + to enter line item details
    • Description
    • Type  (RC or RX)
    • Amount (If a negative amount be sure to preceed the amount with -)
    • Account  (When entering an account, partial codes can narrow the search (i.e. 001-11-)
  • Enter additional Items by either:
    • Clicking on the + at the bottom left to enter another item
    • Clicking the  to duplicate the previous line
    • Click the + within the receipt to add an item between already entered items
  • Use the up and down arrows to change the order of the items entered
  • Delete an item by clicking the x within the receipt
  • Click on Save
  • Click the X in the upper right corner of the work screen to close the window


EDIT A RECEIPT

  • Go to Transactions/ Receipts
  • Enter filters in grid rows to find the receipt to edit
  • Click on the   to edit the receipt
  • Modify current info or click + to add additional items
  • Click SAVE
  • Click the X in the upper right corner of the screen to close the window


CLONE A RECEIPT

  • Go to Transactions/ Receipts
  • Enter filters in grid rows to find the receipt to clone
  • Click on the "eye" to view the receipt you want to clone
  • Click on the "clone" button on the top left of the window
  • Enter new receipt number
  • Make any necessary changes
  • Click on SAVE
  • Click the X in the upper right corner of the cloned receipt to close the window
  • Click the X in the upper right corner of the original receipt to close the window 

Receipts can be printed in a batch or one at a time


REFUNDS 

Create a Refund

  • Go to Transactions/Refunds
  • Click on +Create
  • Enter Details:
    • Refund # (System will auto assign if left blank)
    • Date (System will auto assign if left blank)
    • Refunded to
    • Description
    • If a Refund Check is needed: Checkmark 'Create check'
      • Enter Check Date (system will auto assign if left blank)
      • Enter the vendor
    • Click on the + to enter line item details:
      • Amount
      • Description
      • Account
  • Click on Save to post the refund (and possible disbursement) to the system. 
  • To assign a check number to the refund disbursement, go to Transactions/Disbursements
  • Query grid for Refund to issue check number to
  • Click on the check box at the beginning of the row to choose the refund
  • Click Generate Print File
  • Enter Details:
    • Check # or let auto assign
    • Choose Sort Options
    • Choose output type
  • Click Generate

Edit a Refund

NOTE: Refunds with an associated check cannot be reversed

Existing refunds from an open posting period may be modified.  Only fields that are allowed to be edited will be displayed.

  • Go to Transactions/Refunds
  • Enter filters in grid row to find the refund to edit
  • Click on  to edit the refund.
  • Modify current info 
  • Click SAVE

Clone a Refund

  • Go to Transactions/Refunds
  • Enter filters in grid row to find the refund to clone
  • Query for the refund to be cloned
  • Click onto view the refund you want to clone
  • Click CLONE
  • Edit all necessary information to create new refund
  • Click SAVE




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