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The VIEW utility enables files with certain extensions to be viewed on the screen. This program is particularly useful to quickly check totals on reports, scroll through a document for specific information, or locate errors before the file is printed. At times, VIEW can serve as an alternative to printing the document.

In addition, you can perform searches within the document, save portions of the text to a different file name, and move easily through the document using the designated keys.

Only those files with the .TXT, .LIS, .DOC, .RPT, .LPT, and .PRT extensions are available to view. However, your A-site can customize which extensions are available. When you enter the program, a list of files that are in your directory and have the appropriate extensions is displayed.

Getting Started

The VIEW program must be run from the MENU.

For example:


     Menu>  OECN <CR>
     Menu>  VIEW <CR>

To run the VIEW utility from the $ prompt, type:


     $ MENU VIEW <CR>

The system lists the files that are available in your directory with the appropriate extensions.


     Directory of Available Files

     LETTERS.LIS
     REPORT.DOC
     JOB_DESCRIPTION.TXT
     NAMES.TXT
     PHONE_LIST.TXT


Use the arrow keys to position the cursor in front of the file you wish to view and press [Select] or [KP9] (the number nine on the keypad).

Alternatively, if you already know the name of the file you want to view, you can type the name of the file after the VIEW command. The following demonstrates how a user can directly access a file:


     Menu> VIEW PHONE_LIST.TXT <CR>

          or

     $ MENU VIEW PHONE_LIST.TXT <CR>


A typical screen resemble the following:

Employee Location/Position Phone

Apple, Jennifer

Elm ES Secretary

555-1234

Bush, Rose

Oak MS Guidance

555-1111

Cane, Dawn

Elm ES Principal

555-2222

Davis, Fred

Elm HS Security

555-1010

Douglas, Bob

Transportation Sup.

555-9999

Eastman, Tom

Cafeteria Supervisor

555-2020

Founder, Fiona

Asst. HS Principal

555-2121

Gooley, Tina

Treasurer

555-7777

Green, Phil

Computer Specialist

555-4040

Green, Paul

Maintenance

555-3333

Hayes, Bill

HS Principal

555-4334

Highland, Sue

Payroll Clerk

555-7777

Ingalls, Patti

Librarian

555-2104

Johnson, Barb

Clerk

555-0595

Johnson, Bob

Asst. Athletic Director

555-3399

Johnson, Nancy

HS Secretary

555-9997

Jones, Gregory

Advisor

555-5454

Jones, Mary

Athletic Director

555-0001

Keller, Kim

Secretary

555-8777

PHONE LIST.DOC 25/50 50% <Q>uit <T>op <B>ottom <W>idth <P>age <F>ind <N>ext <S>ave

After selecting a document to view, the first page of the file is displayed. To scroll through the document, use either the arrow keys, [Next] or [Previous] keys.

The Status Line

The information located at the bottom of the page on the status line defines the name of the file being viewed, the line the cursor is on in relation to the total number of lines in the document, and also indicates that location in a percentage figure. The other features of the program are also located on the status line. They include <Q>uit, <T>op, <B>ottom, <W>idth, <P>age, <F>ind, <N>ext, and <S>ave. By pressing the first letter of any of these commands, the command is executed.

The following table describes each command available in the status line:

Command Use

<Q>uit

To quit viewing the document. By quitting, you will be returned to the menu prompt.

<T>op

To return to the top of the document being viewed.

<B>ottom

To move to the bottom of the document.

<W>idth

To change width of document on screen. The document is automatically displayed at the appropriate width. Pressing the <W>idth key enables you to toggle between wide and narrow documents or reports.

<P>age

To "go to" a specific page of the document.

<F>ind

To search for an item in document.

<N>ext

To locate the next occurrence of the item you are trying to find. Once the end of the document is reached, the program offers a chance to view the occurrence of the item in reverse order. Press{{[CR]}} and the search for the item will continue from the bottom until the top of the document is reached.

<S>ave

To save the current text file to a different name. By using the{{[Select]}} key, you can highlight portions of the text. By doing this, only the selected text is written to a save file.

Other Options

Additional keys are located on the numeric keypad which allow you to quickly move around the document. To access help on these keys, press [PF2] or [Help]. A diagram of the numeric keypad is displayed with each key labelled with its definition.

For help on a particular key, press the key while the diagram is displayed. A short description of the function of the key is given.

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