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When logging into the ODDEX application,  all users will be placed into the Landing Page.  From the Landing Page, one will see a grid similar to the below example.  Data included is dependent on roles granted in OEDS.



Announcements/Alerts

ODE Announcements may contain information from ODE personnel as related to the application areas.  System Alerts may contain information pertaining to the applications or systems as provided by the SSDT.  Districts should watch for new information posted in the Announcement/Alerts area at each login.  More details about the Announcement/Alert may be seen by clicking on the hyperlink.   This area also provides information on the current user, on the far right side. The user's Last Login is used to determine what is "new" in the grids which appear on the Landing Page.

The Announcements/Alerts area may be minimized by clicking on the  icon in the Announcements/Alerts box.

Hide/Show Summary Grids

Each summary grid has a Hide/Show toggle allowing the user to condense the information shown at any given time on their Landing page.  Clicking on the Hide link will hide the Summary grid leaving only the Summary grid header. 

Clicking on the Show link will allow the Summary grid to be displayed on the landing page for that summary area.

SCR Enrollment Comparisons

For those with access to Student Cross Reference (SCR) the grid will show a listing of records. A row of counts will show for each district you have access to.  Up to 5 districts can appear in the grid.  If a user has access to more than 5 districts, the user will have to select the next screen indicators to view the remaining.

Explanation of SCR Counts

  • All - All records submitted by the district
  • New No Issues - Records submitted since last login that are not associated with any conflicts
  • New with Issues - Records submitted since last login that are associated with a conflict
  • Open With Issues - Records with conflicts regardless of their age
  • Not Reported/Mismatched - Records another district indicates your district should be reporting, your district is not reporting them
  • Issues with New Comments - Records with new comments added since last login
  • Resolved Issues - Records that had a conflict at one time, but no longer do

Districts can see these counts change at any time.  A record can move from one column to another if updates are made to that record which change its status.  For example, a record that was in the Open with Issues column, will move to the Issues with New Comments column after a comment is posted to it.

All the blue counts are hyperlinks.  If one clicks on those links, they will be placed in SCR application with access to the records included in that count.  See SCR section for more detail on its use as well as what constitutes a conflict.

SOES Summary

For those with access to SOES the grid will show a listing of records. A row of counts will show for each district you have access to. If a user has access to more than 5 districts, the user will have to select the next screen indicators to view the remaining.

Explanation of SOES counts

  • New - Records submitted since last login
  • No Activity - Records submitted regardless of age
  • New Flags/Comments - New flags or comments have been added since last login
  • Flags/Comments - Records with flags or comments regardless of age
  • Reviewed - Records reviewed and approved by resident district
  • ODE Override - Records that ODE has set an override (funded or unfunded) on
  • ODE Auto Approved - Records that have been auto approved based on no changes in residency/guardian from prior year

 

Districts can see these counts change at any time.  A record can move from one column to another if updates are made to that record which changes its status.  For example, a record that was in the No Activity column, will move to the Issues with New Flags/Comments column after a flag has been set by the resident district.

All the blue counts are hyperlinks.  If one clicks on those links, they will be placed in the SOES application with access to the records included in that count.  See SOES section for more detail on its use.

Tuition Summary

For those with access to Tuition information, there will be Tuition Summary grid(s) on the landing page.  There will be a row of counts for each district the user has access to. The grid displays up to five entities at a time.  If the user has access to more entities, they will have to use the page navigation within the Summary to go to the next/previous page of entities.  The user may have have two Tuition Summary grids. The 'Paying Summary' grid represents students that the LEA is obligated to pay tuition for.  The Educating Summary grid represents students that the LEA is educating and is entitled to a tuition payment.

Explanation of Tuition Counts

  • New - Student tuition records submitted since last login
  • No Activity - All student tuition records submitted that have not had any flags or comments added
    • Both the New and No Activity columns are further subdivided based on the records age. 
      15 - Records that were added/changed 15 or less days ago
      30 - Records that were added/changed 16-30 days ago
  • New Flags/Comments - New flags or comments have been added to the student tuition record since last login
  • Flags/Comments - Student tuition records with flags or comments regardless of age
  • Reviewed - Student tuition records reviewed and approved by the Resident/Paying LEA
  • Escalated - Student tuition records that have been escalated to ODE for their review
  • ODE Override - Student tuition records that ODE has set an override on

 

Users may see these counts change at any time.  A record can move from one column to another if updates are made to that record which changes its status.  For example, a record that was in the No Activity column, will move to the New Flags/Comments column after a flag has been set by the LEA.

All the blue counts are hyperlinks.  By clicking on the count hyperlink, the user will be placed in the Tuition application area with access to the records included in that count.

CCP Summary

For those with access to College Credit Plus information, there will be a CCP Summary grid on the landing page.  There will be a row of counts for each district and/or higher education institution that you have access to. The grid displays up to five entities at a time.  If the user has access to more entities, they will have to use the page navigation within the Summary to go to the next/previous page of entities.  If the user has access to both LEA and HEI entities, they will see two CCP summary grids on the landing page, one for each of the entity types (LEA and HEI).

Explanation of CCP counts

  • New - Student course records submitted since last login
  • No Activity - All student course records submitted that have not had any flags or comments added
    • Both the New and No Activity columns are further subdivided based on the records age. 
      15 - Records that were added/changed 15 or less days ago
      30 - Records that were added/changed 16-30 days ago
      45 - Records that were added/changed 31-45 days ago
  • New Flags/Comments - New flags or comments have been added to the student course record since last login
  • Flags/Comments - Student course records with flags or comments regardless of age
  • Reviewed - Student course records reviewed and approved by LEA
  • ODE Override - Student course records that ODE has set an override on
  • Agreements - All credit hour rate agreement records that have been submitted
  • Approved Agreements - Credit hour rate agreement records that have been approved

 

Users may see these counts change at any time.  A record can move from one column to another if updates are made to that record which changes its status.  For example, a record that was in the No Activity column, will move to the New Flags/Comments column after a flag has been set by the LEA.

All the blue counts are hyperlinks.  By clicking on the count hyperlink, the user will be placed in the CCP application area with access to the records included in that count.

Calendar

For those with access to a Community School or those that sponsor a community school, there will be a Calendar Summary on the landing page.  There is only one calendar per LEA, therefore, the hyperlinks will only ever reflect a count of zero or one depending upon the approval status of the calendar.  The counts may change from one column to another as the calendar is reviewed by the sponsor or the Community School submits an update to their calendar data.  An example is if the sponsor had rejected the calendar due to inaccurate information.  The rejected column would show a count of 1.  When the Community School submits updated calendar data, the calendar becomes unreviewed. The calendars to approve column will reflect 1 and the rejected column will reflect 0.