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The College Credit Plus (CCP) application is to be used by all EMIS reporting entities and Higher Education Institutions (HEI) as means to verify College Credit Plus enrollment, as well as the credit hour rate charged for those courses, for payment to Higher Education Institutions.  The EMIS Reporting entities, the Higher Education Institutions, ITC Staff and ODE personnel all have access to this application.

Users can gain access to the CCP application within ODDEX by using the CCP application link on the navigation bar. Depending upon the user's SAFE roles, the user may have access to CCP Student course and/or Agreement data.

 

If a user account has access to more than one LEA/HEI, select the appropriate entity from the drop down in the navigation bar. For historical purposes, entities that are closed may be listed in the drop down.

Users will want to select the year of the data they wish to view from the drop down in the navigation bar.

Navigation

The options  available from the main navigation bar will vary depending on the user's SAFE roles.  The view of the data within the CCP options will be dependent upon if the user has access through an LEA or HEI.  Each of the views will be discussed in their own sections within this document. 

Local Educating Agency Student Course View
Local Educating Agency Agreement View

Higher Education Institution Student Course View
Higher Education Institution Agreement View

  • Home - Returns user to Landing Page
  • CCP  - College Credit Plus options.  This is a drop-down menu containing
    • Students, for viewing Student Course records
    • Agreements, for viewing credit hour rate agreements between the LEA and HEI
    The availability of the Students and Agreements options will be dependent upon the user's SAFE roles.  Not all users may have access to both of these CCP options.

  • Users - Edit and view of district user information
  • Agencies - Edit and view of district level information
  • Help - Opens a new browser window for the ODDEX documentation
  • About - Shows information regarding the ODDEX application
  • Logout - Logs the user out of ODDEX

 

Local Educating Agency (LEA) Student Course View

Find/Export

The LEA will have the ability to find student course records based on several options.  The name, SSID and Reported by HEI options are at the student level.  Review Status  and Record Age are at the student course level.

Find by Term uses the course term that was submitted by the Higher Ed Institution

  • AU - Autumn/Fall
  • WI - Winter
  • SP - Spring
  • SM - Summer

The find by Review Status includes these choices:

  • Blank - all records
  • New
  • No Activity
  • New flags/comments
  • Flags/Comments
  • Reviewed
  • ODE override
  • ODE Aged out
  • Inactive

Record Age is determined by calculating the number of days between the last modified date and the current date.  Find by Record Age includes the following choices:

  • 15 days or less
  • 16-30 days
  • 31-45 days
  • age over 45 days

Reported By HEI allows an LEA the ability to select a specific HEI who is reporting your students as attending.  All HEI's who have reported students pointing to your LEA are included in this selection drop down.

Selections also include a Active Only check box.  This allows a district to eliminate the records associated to inactive records during the selections.

The find box can be collapsed clicking on the lower left corner icon 

Selecting the Clear link resets the find filters to empty/default values.

Export

Using the Export button, the user has the ability to export all data for each student course included in the current selections (Find selections).  The data is exported in a TAB delimited format that can be saved and imported into a spreadsheet.

 

CCP Student Summary Screen

 

In this summary screen,basic student and course identifiable information is included.   The flags in the left most column represent the status of the student's CCP data.  

  • Reg flag - a contesting flag was set by the LEA
  • Yellow flag - student is yet to be reviewed by the LEA
  • No flag - reviewed, no flags set by LEA

Columns in the grid whose headings are blue and contain are sortable.  The column heading acts as a toggle allowing the data to be sorted in ascending or descending order by repeatedly clicking on the column heading. When sorting by the Course, the records will sort by the local classroom codes submitted by the LEA.


Match Score
- ODE will compare CCP course data submitted by the district in the Staff/Course (L) Collection with course data provided to Higher Ed by the college. A “Match Score” is assigned to each course based on the degree of match between the two.  The degree of match is determined using a set of data points define by ODE. The lower the score, the fewer data points that matched between the two entities.  A match score of zero indicates a course was reported by the HEI for a student that the LEA is not reporting any CCP course information for, or the LEA is reporting CCP course information the HEI is not reporting.

The Record Active column indicates whether the record for that SSID is active or inactive.

  • false = record is inactive
  • true = record is active

Inactive records will be displayed with a strike-thru and are not taken into consideration for payment.

A student may appear in this summary listing more than once.  Each entry for a student represents a different CCP course that is being reported.  Each student course record must be reviewed and approved or flagged by the LEA.  If not reviewed or approved within 45 days, the course record will be considered approved by ODE and payment will occur.

Clicking on the flag icon, SSID or Course hyperlinks will open a popup window showing the full details of the student course information being reported. The detail popup window is where all flagging by the LEA is completed, as well as entry of any comments.

Student Course Detail

The student course detail popup shows data as it was reported by both the LEA and the HEI.  The information at the top, the header information, is the basic information for the student course record. The information at the bottom provides a side-by-side display of what is being reported by the HEI and LEA.

Student course details may be printed by clicking on the Printer icon Printer icon in the upper left corner.

 

Reviews

By clicking on the 'Add Review' button Add Review button, the LEA is placed in a new screen where they have the opportunity to set flags of contention for a student course or approve the course for payment as reported.   The flag options included in this screen shot are for display purposes only, as they may change at any given time.  Districts should refer to the ODE web site and CCP reporting documentation for specifics on the flag options available for the current processing year.

In the Note box, districts can add comments about the flag they set.  These notes are visible to the HEI that reported the student, all personnel in your district with access to CCP, your ITC support staff and ODE. Notes entered and saved, can not be deleted.  What is entered will appear in the detail screen in the column labeled 'Comments'.  See more details on the use of 'Comments' in following sections of this document.

When setting the flags, the following submission buttons may be available:

  • Save Flags - Saves the flag(s) checked by the district and any notes entered about the flag(s) 
  • Reviewed - No Flags - District is indicating the student has been approved for CCP payment
  • Clear Flags & Mark Reviewed - this is indicating the student did have a flag set, but the flag can be cleared now and the student course is approved for CCP payment
  • Cancel - Leaves the screen with no changes saved

All saved information is written back to the database and is available immediately for viewing by both the HEI and LEA. 

 

The following screen shot shows the student details after a flag has been set on a student course record.  The information pertaining to the flag appears in the "Reviews" section of the popup window.

The flag(s) that were set will appear in the "Review Flags" column of the Reviews section.  If the reviewer included a note when setting the flag, it will appear in the Comments column.  The LEA may add additional comments to the review by clicking on the add comment icon Add comment icon.

 

Commenting

Once a review has been added by the LEA, the ability to comment on the review will be available.  Comments may be added by clicking the Add Comment icon Add comment icon in the Reviews section of the student course detail popup. Comments entered and saved, can not be deleted or modified.

After clicking on the Add Comment icon, an additional popup window is opened that allows a comment to be added.  The Shared box is checked by default. Shared comments are viewable by anyone with access to the students information through CCP.  By unchecking the shared box, only users within the Commenter's agency will be able to view the comment once it has been saved.  Comments are available immediately for viewing once the comment has been saved.

 

If comments are present for a student course, the name of the individual who posted the comment will be a hyperlink.  Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.

 

The process of Review and adding comments may occur multiple times.  

When an LEA is ready to approve the information about the student course for payment, personnel will need to return to the Detail screen for the student course.

 

Once on this screen, the LEA can click on the Reviewed no flags button button and the application will automatically clear any flags that had been set and the student course is marked as having LEA approval for CCP payment.  If desired, the button can be used as well.  This will return districts to the Flagging screen.  To clear the flags and approve the student course from this screen, click on the  button.

CCP Agreements - LEA View

Information pertaining to the agreement between the LEA and HEI may be found and reviewed from Agreements menu option under CCP on the main navigation bar.  The records appearing in the Summary view may be filtered using the following options:

Reported By - Each HEI that reports an agreement with your LEA will appear in this drop-down list.  Leaving the selection blank allows all Agreements to be displayed.

Status

  • Blank - all Agreements regardless of status
  • Unreviewed - agreements that have not been reviewed by the contracting LEA
  • Approved - agreements that have been approved by the contracting LEA
  • Rejected - agreements that were reviewed and rejected by the contracting LEA
  • ODE Aged out - agreements that have had no activity and are over 45 days old

Find by Term uses the course term submitted by the Higher Ed Institution

  • AU - Autumn/Fall
  • WI - Winter
  • SP - Spring
  • SM - Summer

Active Only check box.  This allows a district to eliminate the records which are no longer active from the summary listing.  Inactive agreements are agreements that may have been reported in error previously or have been replaced with more accurate data. 

A district may see more than one agreement with a particular HEI depending upon the delivery method of the various courses it's students are taking.


 

The LEA will review the Agreement by clicking on the "Review Agreement" button.  Clicking on this button will take the user to a new screen where they may approve or reject the agreement.  If rejecting the agreement, a reason for the rejection must be entered in the "Comment" area of the form.

The agreement is either approved or rejected.  The HEI may continue to submit Agreement data until the Agreement between the two entities is approved.   

 

Clicking on the Higher Ed Agency hyperlink from the Summary view will bring up a popup window showing the full details on the Agreement.

 

The user may print the agreement details by clicking on the Printer icon Printer icon in the upper left corner.

 

 

 

Higher Education Institution (HEI) View

Find/Export

The HEI will have the ability to find student course records based on several options.  The name, SSID and Reported by LEA options are at the student level.  Review Status and Record Age are at the student course level.

Find by Term uses the course term submitted by the Higher Ed Institution

  • AU - Autumn/Fall
  • WI - Winter
  • SP - Spring
  • SM - Summer

The find by Review Status includes these choices:

  • Blank - all records
  • New
  • No Activity
  • New flags/comments
  • Flags/Comments
  • Reviewed
  • ODE override
  • ODE Aged out
  • Inactive

Record Age is determined by calculating the number of days between the last modified date and the current date.  Find by Record Age includes the following choices:

  • 15 days or less
  • 16-30 days
  • 31-45 days
  • age over 45 days

Reported by LEA allows an HEI the ability to select a specific LEA that is reporting CCP student course data pointing to your HEI.  All LEA's who have reported students pointing to your HEI are included in this selection drop down.

Selections also include a Active Only check box.  This allows a district to eliminate the records associated to inactive review flags during the selections.

The find box can be collapsed by clicking on the lower left corner icon 

Selecting the Clear link resets the find filters to empty/default values.

Export

Using the Export button, the user has the ability to export all data for each student course included in the current selections (Find selections).  The data is exported in a TAB delimited format that can be saved and imported into a spreadsheet.

Student Summary Screen

In this summary screen, basic student and course identifiable information is included.   The flags in the left most column represent the status of the student's CCP data.  

  • Reg flag - a contesting flag was set by the LEA
  • Yellow flag - student is yet to be reviewed by the LEA
  • No flag - reviewed, no flags set by LEA

Columns in the grid whose headings are blue and contain are sortable.  The column heading acts as a toggle allowing the data to be sorted in ascending or descending order by repeatedly clicking on the column heading. When sorting by the Course, the records will sort by the course name submitted by the HEI.

Match Score - ODE will compare CCP course data submitted by the district in the Staff/Course (L) Collection with course data provided to Higher Ed by the college. A “Match Score” is assigned to each course based on the degree of match between the two.  The degree of match is determined using a set of data points define by ODE. The lower the score, the fewer data points that matched between the two entities.  A match score of zero indicates a course was reported by the HEI for a student that the LEA is not reporting any CCP course information for, or the LEA is reporting CCP course information the HEI is not reporting.

 

The Record Active column indicates whether the record for that SSID is active or inactive.

  • false = record is inactive
  • true = record is active

Inactive records will be displayed with a strike-thru and are not taken into consideration for payment.

A student may appear in this summary listing more than once.  Each entry for a student represents a different CCP course that is being reported.  Each student course record must be reviewed (approved or contesting flag) by the LEA. 

Clicking on the flag icon, SSID or Course hyperlinks will open a popup window showing the full details of the student course information being reported. From the detail popup, the HEI will be able to view any flags/comments entered by the LEA for the student course record.

Student Course Detail

The student course detail popup shows data as it was reported by both the LEA and the HEI.  The information at the top, the header information, is the basic information for the student course record. The information at the bottom provides a side-by-side display of what is being reported by the HEI and LEA.

Student course details may be printed by clicking on the Printer icon Printer icon in the upper left corner.

 

Commenting/Reviews

Once the LEA has reviewed a student course record, the review information will be displayed in the student details popup window in the "Reviews" section.  If the LEA set a flag, the flag will appear in the "Review Flags" column.  Any associated comments posted by the LEA regarding the flag will appear in the Comments column of the Reviews section. The HEI may add a comment to the review by clicking on the Add Comment icon .

 

After clicking on the Add Comment icon, an additional popup window is opened that allows a comment to be added.  The Shared box is checked by default. Shared comments are viewable by anyone with access to the students information through CCP.  By unchecking the shared box, only users within the Commenter's agency will be able to view the comment once it has been saved.  Comments are available immediately for viewing once the comment has been saved.

 

If comments are present for a student course, the name of the individual who posted the comment will be a hyperlink.  Clicking on the hyperlink will bring up a popup window that contains contact information for the LEA/HEI/individual who posted the comment. The contact information displayed in the popup is dependent upon the Agency's Secondary Contact information being populated. If populated, the LEA contact information will be displayed. If not provided, the individual user's contact information from the User's profile will be displayed.

The process of Review and adding comments may occur multiple times.

CCP Agreements - HEI View

Information pertaining the the agreement between the LEA and HEI may be found from Agreements menu option under CCP on the main navigation bar. From the Summary view, the user will be able to filter the records shown using the following options:

Contracted With
Each LEA that the HEI has contracted with (has an agreement with) will appear in the "Contract With" drop-down for selection.  Leaving the selection blank will allow all Agreements to be selected/displayed.

Status

  • Blank - all Agreements regardless of status
  • Unreviewed - agreements that have not been reviewed by the contracting LEA
  • Approved - agreements that have been approved by the contracting LEA
  • Rejected - agreements that were reviewed and rejected by the contracting LEA
  • ODE Aged out - agreements that have had no activity and are over 45 days old

Find by Term uses the course term submitted by the Higher Ed Institution

  • AU - Autumn/Fall
  • WI - Winter
  • SP - Spring
  • SM - Summer

Active Only check box.  This allows a district to eliminate the records which are no longer active from the summary listing.  Inactive agreements are agreements that may have been reported in error previously or have been replaced with more accurate data.

Multiple agreements for the same LEA may be listed depending on the delivery method of the various courses the LEA's students are taking.


HEI's only have the ability to view Agreement information through the application.  If an LEA rejects an agreement, a reason will be supplied for the rejection by the LEA.  The HEI may resubmit Agreement data as needed until all issues have been resolved and the LEA has approved the agreement.


By clicking on the LEA hyperlink from the summary view, a popup window will appear with the agreement details.  If the LEA rejected the agreement, the reason for the rejection will appear in the student details "Comment".