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  • EIS501 - Pending Items List
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overview

The EIS501 report generates a listing of all items currently on the pending items file. EIS501 is located under the EISRPT main menu.

The pending items report contains all the purchase order information available from USAS that applies to EIS, a blank space to enter the tag number, as well as the option to include blank lines for recording other information such as serial numbers and model numbers.

The pending file list can be useful in many ways. For instance, if tag numbers were being assigned by different organizational units, the pending list could be used to obtain the tag numbers for items waiting to be entered on the inventory system. By choosing to sort by invoice or received date when generating the report, it can also be very useful in determing what items need to be entered for the current fiscal year and which items should be entered in the next fiscal year. It can also be used in determining if any of the items should be deleted from the pending file.

accessing the program

This program may be executed by typing:

$ RUN OECN$EIS:EISRPT

at the $ prompt, or in the menu system type:

Menu>EISRPT

and then selecting the EIS501 option.

main menu

------------------------------------------------------------------------------
|                                                                            |
|EISRPT - EIS Report Programs                                                |
|----------------------------------------------------------------------------|
|   1. EIS001     - Code Listing Report                                      |
|   2. EIS101     - Schedule of Fixed Assets by Source                       |
|   3. EIS102     - Schedule of Fixed Assets by Function/Class               |
|   4. EIS103     - Schedule of Changes in Fixed Assets                      |
|   5. EIS104     - Schedule of Changes in Depreciation                      |
|   6. EIS202     - Leased Asset Listing                                     |
|   7. EIS203     - Asset Listing by Grant/Source                            |
|   8. EIS302     - Location Worksheet                                       |
|   9. EIS303     - Inventory Master Listing Report                          |
|  10. EIS304     - Brief Asset Listing                                      |
|  11. EIS305     - Book Value Report                                        |
|  12. EIS306     - Maintenance Contract Listing Report                      |
|  13. EIS401     - Values for Insurance Report                              |
|  *14. EIS501     - Pending File Report*                                    |
|  15. EIS601     - Item List Maker                                          |
|  16. EIS801     - Audit File Report                                        |
|  17. EXIT       - Exit program                                             |
|                                                                            |
------------------------------------------------------------------------------

Select the number of the desired module on the menu line and press the [Return] key.

sample run



EIS501 - Pending Items Report

Enter sort option: <PO, PI, I                  > ___________________________
                                                   ?

Enter as many sort options desired separated by commas.
FN = Fund                 FC = Function          OB = Object
S  = Special Cost Center  OP = Operational Unit  PO = PO Number
PI = PO Item Number       I  = Invoice Number    D  = Invoice date
N  = Vendor Name          V  = Vendor Number     CN - Check Number

Enter sort option: <PO, PI, I                  > ___________________________
                                                  <CR>

Page break by PO Number? (Y,N,?) <N> _
                                     <CR>

Add extra blank lines (Y,N,?): <N> _
                                   <CR>

Select specific bank codes (Y,N,?): <N> _
                                       <CR>

Select specific OPUs (Y,N,?): <N> _
                                   <CR>

Continue, Re-enter or Exit (C,R,E,?): <C> _
                                         <CR>

Selection in progress, please wait!

Sorting in progress, please wait!

Report generation in progress, please wait!

Output file is EIS501.TXT

Press any key to continue


sample reports

Sample Pending Information Report



Date: 04/10/01                              SAMPLE CITY SCHOOLS                                Page:     1
Time:  9:18 am                           Pending Information Report                             (EIS501)
                                                 Sorted by
                                      PO Number/PO Item/Invoice Number


   PO#  Item  Inv.#  Check#  Description          PO Date  Inv. Date  Quantity   Inv. Amt.       Tag Number
        Account Code

09001031 01 0003880  013015  IMAGEWRITER II       02/28/90  04/23/90       1     393.00 ____________________

                                                                                        ____________________
         05 001 2421 640 0000 000000 102 00 000   Vendor: 003486  LUCAS COUNTY OFFICE OF
09001031 02 0003880  013015  SYSTEM PERIP & CABLE 02/28/90  04/23/90       1        .00 ____________________

                                                                                        ____________________
         05 001 2421 640 0000 000000 102 00 000   Vendor:  003486  LUCAS COUNTY OFFICE OF
09001031 03 0003880  013015  SHIPPING             02/28/90  04/23/90       1       5.90 ____________________

                                                                                        ____________________
         05 001 2421 640 0000 000000 102 00 000   Vendor:  003486  LUCAS COUNTY OFFICE OF
09001033 01 0046310  013029  X.L.T. C.A.T. LIFT   02/28/90  04/23/90       1    3054.25 ____________________

                                                                                        ____________________
         05 001 2700 640 0000 000000 000 00 000   Vendor:  003959  WHOLESALE WELDING &
09001033 02 0046310  013029  X.L.T. TOOL BOX      02/28/90  04/23/90       1      60.00 ____________________

                                                                                        ____________________
         05 001 2700 640 0000 000000 000 00 000   Vendor:  003959  WHOLESALE WELDING &
09001033 03 0046310  013029  X.L.T. T6 110V       02/28/90  04/23/90       1     150.00 ____________________
                             OUTLET FOR TOOL
                                                                                        ____________________
         05 001 2700 640 0000 000000 000 00 000   Vendor:  003959  WHOLESALE WELDING &
09001075 01 0102129  013067  IMAGER. SHEETFEEDER  02/28/90  05/08/90       1     157.00 ____________________

                                                                                        ____________________
         05 001 1110 640 0000 000000 102 00 000   Vendor:  002930  WYSE BOOK & OFFICE
09001183 01 0008293  012845  CON. STAND REPAIR    03/21/90  03/23/90       1    1643.78 ____________________

                                                                                        ____________________
         05 001 5200 620 0000 000000 000 00 000   Vendor:  002200  KADUK ELECTRIC, INC.
09001353 01 0002608  013294  REPL. BLEACHER PARTS 04/23/90  06/20/90       1    4345.25 ____________________

                                                                                        ____________________
         05 001 5200 630 0000 000000 000 00 000   Vendor:  003875  JENNINGS
09001353 02 0002608  013294  SHIPPING             04/23/90  06/20/90       1     475.00 ____________________

                                                                                        ____________________
         05 001 5200 630 0000 000000 000 00 000   Vendor:  003875  JENNINGS
09001434 01 0431684  013219  COLT 19 WET/DRY VAC  05/10/90  06/12/90       1     865.00 ____________________

                                                                                        ____________________
         05 001 2700 640 0000 000000 000 00 000   Vendor:  002061  DEFIANCE-KELLERMEYER


Date: 04/10/01                              SAMPLE CITY SCHOOLS                                Page:     2
Time:  9:18 am                           Pending Information Report                              (EIS501)
                                                 Sorted by
                                      PO Number/PO Item/Invoice Number

   PO#  Item  Inv.#  Check#  Description          PO Date  Inv. Date  Quantity   Inv. Amt.       Tag Number
        Account Code
09001573 01 0004213  013615  EMERSON TV-VCR       06/07/90  09/07/90       1     649.00 ____________________
                             COMBO #VT-4490
                                                                                        ____________________
         05 573 4100 640 9690 000000 001 00 000   Vendor:  002796  STATION FUN T.V.
09001585 01 0053214  013338  HUNTER 48" REV. FAN  06/07/90  07/13/90       2     229.98 ____________________

                                                                                        ____________________
         05 007 2940 640 9002 000000 000 00 000   Vendor:  002220  LUTTERBEIN LUMBER CO.
09001624 01 0100373  013262  ANTENNA FOR SUPT CAR 06/15/90  06/20/90       1     102.00 ____________________

                                                                                        ____________________
         05 001 2840 640 0000 000000 000 00 000   Vendor:  002019  AREND ENTERPRISES


miscellaneous notes

Sort Option "D"

The EISMNT/DATSCN program contains a flag that determines if the pending file will use the invoice date or the received date for items. If the flag is set to use the received date, sort option "D" on the EIS501 will be for the received date. If the flag is set to use the invoice date, sort option "D" will be for the invoice date.

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